Business Development Coordinator - Litigation

Holland & Knight LLP; Fort Lauderdale (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with profit sharing

Paid holidays

Paid time off

FSA/HSA accounts

Dependent care FSAs

Health advocacy

Job summary

Holland & Knight LLP seeks a Business Development Coordinator to support marketing and BD initiatives across practice groups, taking ownership of work streams and building relationships with attorneys. The role blends project management with strategic BD execution to advance the firm’s goals.

The position involves coordinating events, preparing pitch materials, managing directories and rankings, and conducting research to synthesize actionable insights for the BD team.

Qualifications

• Exceptional written and verbal communication, professional interaction with attorneys, clients and colleagues.
• Strong project management to handle multiple initiatives and meet milestones.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to work independently with sound judgment and time management.
• Ability to thrive in a fast-paced, service-oriented environment.
• Growing knowledge of legal industry marketing practices, directories and media.
• High level of professionalism, discretion and judgment with confidential information.
• Flexibility to adapt to shifting priorities and evolving business needs.
• Experience with Foundation, QorusDocs and AI is preferred.
• Proficiency in Microsoft Office Suite or 365.

Responsibilities

• Support marketing and BD projects from planning through implementation, coordinating stakeholders and milestones.
• Coordinate events, webinars, sponsorships, client dinners and receptions, including logistics and post-event reporting.
• Assist with pitch materials, presentations, and RFP responses in collaboration with attorneys.
• Coordinate directory, award and ranking submissions (e.g., Chambers, Legal 500, Law360).
• Conduct basic research on industries, prospective clients and firm experience; summarize findings for the BD team.
• Maintain marketing collateral, bios, practice descriptions, deal/caselists and website content.
• Engage attorneys as a reliable point of contact for BD needs.
• Draft and coordinate internal and external communications (press releases, social posts, newsletters).
• Maintain experience databases, mailing lists and deal-tracking systems.
• Track referrals and report outcomes with timely follow-up.
• Maintain a regular and predictable work schedule during business hours.
• Perform special projects as assigned.

Skills

Communication

Project management

Microsoft Office

Independent work

Fast-paced environment

Legal industry knowledge

Professionalism

Flexibility

Foundation

QorusDocs

Education

Bachelor's degree

Tools

Microsoft 365

Foundation

QorusDocs

AI tools

Job description

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position can be based at one of the Firm's offices: Tampa, Dallas, Miami, Fort Lauderdale, Jacksonville, Houston, Nashville, Philadelphia .

General Description:

We are seeking a Business Development Coordinator to join the team! The Business Development Coordinator is an early- to mid-level marketing and business development role responsible for supporting defined projects and initiatives for their assigned section, practice group and/or industry sector group. The Coordinator takes ownership of work streams, builds productive working relationships with attorneys, and contributes to the team's marketing and business development efforts with increasing autonomy. This role bridges execution and strategy, requiring both strong project management skills and a growing understanding of the business of law.

Key Responsibilities and Essential Job Functions:

• Project Management: Support marketing and business development projects from planning through implementation, including assisting with project plans, coordinating stakeholders, tracking milestones, and helping ensure timely completion.
• Event Management: Help coordinate and manage practice-specific events, webinars, sponsorships, client dinners, and receptions, including planning,logistics, vendor management, attendee communications, day-of execution, and post-event follow-up and reporting.
• Pitch & Proposal Development: Assist with developing and preparing customized pitch materials, presentations, and RFP responses in collaboration with attorneys and the Business Development team, ensuring materials are compelling,accurate, and tailored to the audience.
• Directory & Awards Management: Coordinate directory, award, and ranking submissions (e.g., Chambers, Legal 500, Law360, Business Journals) by working with attorneys and Managers to draft narratives, collect supporting information, and manage submission timelines.
• Research & Analysis: Conduct basic research on industries, prospective clients, firm experience, and competitors,collaboratingwiththe firm's Competitive Intelligence Teamasappropriate,synthesizing findings into actionable summaries and recommendations for the Business Development team.
• Collateral & Content Maintenance: Update andmaintainthe firm's practice development information, including marketing collateral, brochures, biographies, practice group descriptions, deal/caselistsand website content, ensuring materials are current,accurateand consistent.
• Attorney Engagement: Build andmaintainproductive working relationships with attorneys in assigned practice areas, proactively gathering information, respondingtorequestsand serving as a reliable point of contact for marketing and business development needs.
• Communications: Assistwith drafting and coordinating internal and external communications, including press releases, social media posts, newsletters, and announcements related to practice achievements and events.
• Data Management: Maintainand update experience databases, mailinglistsdeal tracking systemsand other data repositories to support business development efforts.
• Referral Tracking & Reporting: Manage the tracking and documentation of referrals, ensuringaccuraterecords,timelyfollow-upand periodic reporting on outcomes.
• Expected to maintain a regular and predictable work schedule and full attention to and engagement in work activities on behalf of the firm during business hours unless otherwise approved or required by applicable law.
• Special projects and duties as assigned.
  

Required Skills:

• Exceptional written and verbal communication skills, with the ability to interact professionally and build rapport with attorneys,clientsand colleagues at all levels.
• Strong project management skills, including the ability to manage multiple concurrent initiatives,anticipateobstaclesand drive projects to completion.
• Advancedproficiencyin Microsoft Office Suite or Microsoft 365, including Excel,Wordand PowerPoint.
• Demonstrated ability to work independently, exercise sound judgmentand manage time effectively with moderate supervision.
• Ability to perform effectively in a fast-paced, service-oriented environment while balancing competing priorities and stakeholder demands.
• Growing knowledge of legal industry marketing practices, including directories,rankingsand legal media.
• High level of professionalism,discretionand judgment when handling confidential information.
• Flexibility and adaptability in responding to shifting priorities and evolving business needs.
• Experience with Foundation,QorusDocs and AI preferred
• Proficient in Microsoft Office Suite, or Microsoft 365.
  

Required Qualifications & Education:

• Bachelor's degree
• 3–5 years of relevant experience in marketing, business development, communications, or professional services; law firm experience preferred
  

Preferred Qualifications & Education:

• Law firm experience preferred
  

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.

Benefits:

Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact [e-mail].

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP's privacy policies.