Business Development Coordinator – Insurance Recovery Group

Reed Smith LLP; Pittsburgh (Allegheny County); On-site; USD 70,000 - 92,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Retirement Plan

Dental Insurance

Vision Insurance

Paid Time Off

Job summary

Reed Smith LLP seeks a Business Development Coordinator to handle marketing administrative tasks and support the Insurance Recovery group. You’ll coordinate client/prospect research, bios, and graphic design, assist with pitches/proposals, events/webinars, and social media content.

You’ll also help with newsletters, internal communications, and profiling engagements. The role involves collaborating with attorneys, leading specific initiatives, and coordinating internal and external

Qualifications

• Bachelor-level degree in Marketing, Business, Communications or related field.
• 2-4 years in professional services marketing is desirable.
• Strong organizational skills, time management and writing ability.

Responsibilities

• Support Insurance Recovery Group BD Managers in marketing projects and events.
• Coordinate pitch materials, RFPs and presentations.
• Edit and polish marketing collateral and bios for print, web, and intranet.
• Coordinate webinars, invitations, and social media promotion.
• Prepare and manage newsletters, internal communications, and reports.

Skills

MS Word

MS Excel

PowerPoint

Attention to detail

Time management

Strong writing

Communication

Team collaboration

Project management

Education

College degree in Marketing, Business, Communications or related field

Tools

CRM systems

Graphic design tools

Job description

Position Summary

The Business Development Coordinator will handle marketing administrative tasks, help implement the business development tactics for the Insurance Recovery group, and related practice teams/task forces across the Reed Smith offices. This role will also support other firmwide marketing and business development initiatives, as needed. This professional will coordinate requests for client/prospect research and analysis, bio updates, and graphic design from relevant teams, as well as assist with pitches and proposals, the coordination of events and webinars, the publication of social media posts, blog posts and client alerts, the coordination of internal newsletters, the profiling and tracking of with experience and engagements, and other marketing and internal communications and administrative needs. They will also contribute as a core part of the Insurance Recovery team on a number of shared projects, in addition to independently leading tasks and interacting with attorneys. This includes coordinating a number of practice-specific tasks focused on both internal and external organization and profile-raising, including monthly newsletters and reports, internal meeting coordination, award submissions, and social media promotion.

Position Summary

The Business Development Coordinator will handle marketing administrative tasks, help implement the business development tactics for the Insurance Recovery group, and related practice teams/task forces across the Reed Smith offices. This role will also support other firmwide marketing and business development initiatives, as needed. This professional will coordinate requests for client/prospect research and analysis, bio updates, and graphic design from relevant teams, as well as assist with pitches and proposals, the coordination of events and webinars, the publication of social media posts, blog posts and client alerts, the coordination of internal newsletters, the profiling and tracking of with experience and engagements, and other marketing and internal communications and administrative needs. They will also contribute as a core part of the Insurance Recovery team on a number of shared projects, in addition to independently leading tasks and interacting with attorneys. This includes coordinating a number of practice-specific tasks focused on both internal and external organization and profile-raising, including monthly newsletters and reports, internal meeting coordination, award submissions, and social media promotion.

Job Duties And Responsibilities

• Support the Insurance Recovery Group Business Development Managers in various projects as they relate to business development efforts associated with the Insurance Recovery practice group.
• Support global Insurance Recovery Group Business Development Managers in executing business development and marketing efforts.
• Working with others, coodinates pitch materials, presentations and responses to Requests for Proposals (RFPs); facilitates presentation preparation by assisting with creating and editing materials.
• Interacting with Insurance Recovery Group Leaders and other attorneys with firmwide business development activities; maintain strong working relationships and a high level of day-to-day interaction with lawyers in Insurance Recovery Group as well as attorneys in related practice groups.
• Edit marketing collateral, including practice area descriptions and attorney biographies for print, website and intranet; facilitate posting updates to firm website and intranet as required.
• Coordinate Insurance Recovery Group webinars, including overseeing scheduling and logistics, working with graphics and events team to develop and disseminate invitations, arranging additional promotion of the webinar through the firm's digital and social media channels, assisting lawyers with related materials, and handling follow-up tasks as required.
• Work with the Insurance Recovery Group and related practice teams/task forces to help prepare and edit drafts of various industry survey submissions, plus maintain repositories of information on practice group accolades and awards.
• Coordinates Reed Smith's participation in, and sponsorship of, local and national conferences. Responsibilities would include handling attorney reservations or RSVPs, and coordinating and submitting advertisements, giveaways, logos, and other materials as needed for sponsorships and other external activities.
• Assist in coordinating and planning Reed Smith-hosted client seminars and events. Responsibilities would include development of invitations and invite lists, coordinating with venues on logistics, coordinating speaker calls, and assisting with event materials, event promotion, and day-of event needs.
• Manage attorney experience and client information in Firmwide experience databases and client relationship management (CRM) system. Help maintain industry group/specialialty group intranet sites.
• Manage and maintain the collection of information for, and production of, internal marketing materials including monthly newsletters, mailing lists, internal blogs, and capabilities documents.
• Work closely with Insurance Recovery Group attorneys to draft, edit and coordinate posting for the Insurance Recovery Group blog, and Insurance Recovery Group social media platforms, including LinkedIn and Twitter pages.
• Assist with developing group and strategy meeting agendas and presentations, and prepare and circulate meeting summaries.
• Travel for meetings and trainings as required.
• All other duties as assigned.

Job duties and responsibility is included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education: College degree in Marketing, Business, Communications or related field required.

Experience: 2-4 years of experience in a professional services marketing role is desirable but not required. The candidate must be able to demonstrate exceptional organizational and time management skills, strong writing ability, a positive attitude, and great work ethic. Must have demonstrated experience working independently as well as within cross-functional teams in a collaborative, professional environment.

Skills

• Strong computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint. Technologically savvy and able to quickly learn new database systems.
• Extremely detail oriented, proactive and self-directed with ability to independently manage and appropriately prioritize multiple projects and competing priorities under tight deadlines, sometimes with minimal oversight.
• Able to demonstrate sound professional judgment and a high degree of poise and professionalism when interacting with internal and external contacts.
• Comfortable establishing effective firmwide working relationships with individuals at all levels.
• Possess, and be willing to continue to develop, strong organizational, project management and problem solving skills.
• Able to work independently as well as as part of a team, and be flexible in approach.
• Ability to handle multiple tasks on a daily basis and complete assignments within set timelines.

Additional Information

Supervisory responsibilities: None

Equipment used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.

Essential Job Functions

• Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use.
• Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities.
• Ability to communicate effectively.
• Travel for meetings and training as required.
• Flexibility to adjust working hours, including early start times occasionally, to support collaboration with international stakeholders in EMEA.

Working conditions

You will be required to work in the office at minimum 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.

Pay ranges

This is a non-exempt position. The hourly wage range for this role is $33.65 to $50.54, with an estimated annual compensation range of $70,000 to $92,000, based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Atlanta/Dallas/Houston/Pittsburgh/Denver – $33.65 – $41.82 per hour (approximately $70,000 – $87,000 annually based on expected hours)

Chicago (35 hours/week) – $38.46 – $50.54 per hour (approximately $70,000 – $92,000 annually based on expected hours)

Employee Benefits Overview

Our comprehensive benefits package includes:

• 401(k) Retirement Plan
• Medical Insurance
• Health Savings Account (HSA)
• Virtual Health Services
• Dental Insurance
• Vision Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Life Insurance
• Short-Term Disability Coverage
• Long-Term Disability Coverage
• Flexible Spending Accounts (FSA)
• Lyra Health Employee Assistance Program (EAP)
• Paid Family Leave (for eligible Exempt and Non-Exempt staff)
• Transportation Benefit
• Back-up Child Care Services
• College Coach Program
• Pet Insurance
• Paid Sick Time (for Exempt staff)
• Paid Time Off (available to all full-time, non-temporary employees)

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.

Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.