Business Development Coordinator

NACBA; New York (NY); Hybrid; USD 58,298 - 75,000; Full time

Job summary

Arnold & Porter is an international law firm seeking a Business Development Coordinator in New York/Washington DC hybrid roles within the Marketing Department. The role focuses on the International Arbitration, International Trade, Legislative, and Global Law practice groups, collaborating with BDMs and attorneys to enhance market visibility and client relationships.

Responsibilities include managing pitches, proposals, directory submissions, webinars, sponsorships, and conferences, plus CRM

Qualifications

• Bachelor’s degree required; 1+ year in marketing, business development, or proposals preferred.
• Familiarity with AI tools and marketing technologies preferred.
• Experience with CRM systems and Foundation preferred.
• Strong writing, editing, and organizational skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Support the full lifecycle of RFPs, pitches, and proposals from planning through submission.
• Collaborate with attorneys and marketing staff to develop client-focused materials.
• Identify and refine content for responsiveness and consistency.
• Coordinate research, data, and pricing inputs with internal stakeholders.
• Manage production, assembly, delivery, and recordkeeping of final submissions.
• Conduct follow-up to track outcomes and capture insights.
• Coordinate sponsorships, presentations, and events.
• Maintain and update the firm’s CRM and experience database.
• Assist editing and production of newsletters and client communications.
• Update marketing collateral and practice website pages, brochures, and bios.

Skills

Strong writing

Communication skills

Project management

Attention to detail

MS Office

Stakeholder management

Education

Bachelor’s degree

Tools

CRM Foundation

Marketing tech

AI tools

Job description

Arnold & Porter is an international law firm with offices across the United States, Europe, and Asia. The firm delivers sophisticated regulatory, litigation, and transactional services to clients across a broad range of industries, including more than half of the Fortune 100.

The Marketing Department is seeking a Business Development Coordinator to support a range of marketing and business development activities, with a primary focus on the International Arbitration, International Trade, Legislative, and Global Law practice groups.

This role works closely with Business Development Managers, attorneys, and other firm professionals to enhance market visibility and strengthen client relationships. The Coordinator is heavily focused on pitches and proposals, legal directory submissions, and the coordination of webinars, sponsorships, and conferences. The Coordinator may also support additional practices, industry groups, or firmwide initiatives as needed. This role may be located in the Washington, DC or New York office working a hybrid schedule.

Key Responsibilities

Pitches, Proposals & RFPs

• Support the full lifecycle of RFPs, pitches, and proposals from planning through submission
• Collaborate with attorneys and marketing staff to develop tailored, client-focused materials
• Identify and refine relevant content to ensure responsiveness and consistency
• Coordinate research, data, and pricing inputs with internal stakeholders
• Manage production, assembly, delivery, and recordkeeping of final submissions
• Conduct follow-up to track outcomes and capture insights

Practice Group Marketing

• Partner with Business Development Managers and Specialists to support ongoing marketing initiatives
• Assist with sponsorships, presentations, and targeted business development efforts

Submissions & Rankings

• Collect and organize information for submissions to Chambers, The Legal 500, Law360, and similar publications
• Coordinate drafting and submission processes to ensure accuracy and timeliness

Events & Programming

• Coordinate logistics for in-person and virtual conferences, seminars, and sponsorships
• Provide on-site and virtual event support as needed

CRM & Data Management

• Maintain and update the firm’s CRM and experience database (Foundation)
• Support targeted outreach efforts by developing contact lists for business development initiatives

Marketing Materials & Communications

• Assist with the editing and production of newsletters and client communications
• Update and maintain marketing collateral, including relevant practice website pages, brochures, presentations, attorney bios, and experience lists
• Ensure all materials are polished, consistent, and aligned with firm branding

Qualifications

• Bachelor’s degree
• Minimum of 1 year of marketing, business development, or proposal experience, preferably within a professional services or law firm environment
• Experience with legal marketing and proposal processes preferred
• Familiarity with AI tools and marketing technologies preferred
• Experience with CRM systems and databases such as Foundation preferred
• Strong writing, editing, and organizational skills
• High attention to detail and ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Strong communication skills and ability to work effectively with stakeholders at all levels
• Demonstrated ability to manage projects independently and collaboratively
• Sound judgment and discretion in handling confidential information

The anticipated base salary for this position is $58,298 to $75,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

As a nonexempt position, this position is eligible for overtime.

The firm may provide a discretionary bonus annually.