Business Development Assistant

Orthodontic Experts Ltd

Des Plaines (IL)

On-site

USD 28,000 - 39,000

Full time

5 days ago

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Benefits offered by this job

Paid Time Off

Holiday Pay

Medical, Dental, Vision, and Life

401(k) and matching

Tuition Assistance Program

Job summary

Orthodontic Experts seeks a detail-oriented Business Development Assistant to support the President and VP of Marketing and Business Development. You will manage databases, coordinate meetings, organize reports, and track deadlines to keep initiatives on schedule.

Ideal candidates are organized, proactive, and capable of managing multiple priorities with accuracy. The role is full-time, onsite at 1700 W Higgins Rd, Des Plaines, IL, with 8:00 AM–5:00 PM and about 10% travel.

Qualifications

Associate degree or Bachelor's degree preferred.
Minimum of 2 years of administrative, executive assistant, project support, marketing support, or related experience.
Strong proficiency in Microsoft Office Suite, particularly Excel, Outlook, Word, and PowerPoint.
Experience working with CRM, database, or project management software preferred.
Excellent organizational and multitasking abilities.
Strong verbal and written communication skills.
Ability to work independently and maintain confidentiality.
Strong attention to detail and follow-through.
Valid Driver’s License
10% Travel

Responsibilities

Provide administrative support related to business development activities and projects, as directed by the President and Vice President of Marketing and Business Development.
Enter and maintain notes, updates, and records within business development software platforms.
Organize and maintain electronic files, reports, and documentation.
Assist with preparation of presentations, reports, and business materials.
Coordinate and schedule meetings, including preparation of agendas and meeting materials.
Record, organize, and distribute meeting notes and action items.
Create and maintain contact lists of Medicaid and private dental providers.
Enter and update provider information and business development activities within company software.
Upload provider reports and business intelligence data into company systems.
Update quarterly heat maps and territory information as directed by leadership.
Maintain current competitor information and market intelligence within business development software.
Oversee external contractors editing data in the software.
Review monthly reports and assist in analyzing bonding metrics and doctor days by clinic.
Compile and organize reports for leadership review.
Monitor data accuracy and ensure information remains current within all systems.
Manage and maintain software utilized for business development travel planning.
Prepare travel materials and provider information for business development activities.
Create and distribute post-travel briefs, summaries, and follow-up documentation.
Research conferences, networking events, and industry-related events for executive leadership.
Gather and organize information on dental providers and market opportunities.
Schedule and facilitate cross-departmental meetings related to new business initiatives.
Monitor business development projects, checklists, and deadlines to ensure timely completion.
Follow up on assigned tasks and provide status updates to leadership.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Education

Associate degree or Bachelor's degree preferred

Tools

CRM software

Project management software

Microsoft Office Suite

Job description

About us:

At Orthodontic Experts, we are committed to delivering exceptional patient care and setting the standard for orthodontic excellence. With over 30 locations across the greater Chicagoland area, Wisconsin, and Indiana, and continued growth ahead, we are focused on transforming smiles and making a meaningful impact in the communities we serve.

We are looking for team members who are passionate about high-quality care and align with our Core Values:

Accountability
Continuous Improvement
Inclusion
Integrity
Respect
Teamwork
Transparency

If you are seeking an opportunity to grow your career in a purpose-driven, patient-centered organization, we encourage you to apply.

Description:

The Business Development Assistant provides administrative, organizational, and operational support to the President and Vice President of Marketing and Business Development. This role is responsible for maintaining business development databases, coordinating meeting logistics, organizing reports and research, tracking project deadlines, and ensuring business development activities remain organized and on schedule.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while maintaining accuracy and professionalism.

Duties consist of but not limited to:

Administrative & Executive Support

Provide administrative support related to business development activities and projects, as directed by the President and Vice President of Marketing and Business Development.
Enter and maintain notes, updates, and records within business development software platforms.
Organize and maintain electronic files, reports, and documentation.
Assist with preparation of presentations, reports, and business materials.
Coordinate and schedule meetings, including preparation of agendas and meeting materials.
Record, organize, and distribute meeting notes and action items.

Database & CRM Management

Create and maintain contact lists of Medicaid and private dental providers.
Enter and update provider information and business development activities within company software.
Upload provider reports and business intelligence data into company systems.
Update quarterly heat maps and territory information as directed by leadership.
Maintain current competitor information and market intelligence within business development software.
Oversee external contractors editing data in the software

Reporting & Data Analysis

Review monthly reports and assist in analyzing bonding metrics and doctor days by clinic.
Compile and organize reports for leadership review.
Monitor data accuracy and ensure information remains current within all systems.

Travel & Logistics Coordination

Manage and maintain software utilized for business development travel planning.
Prepare travel materials and provider information for business development activities.
Create and distribute post-travel briefs, summaries, and follow-up documentation.

Research & Project Coordination

Research conferences, networking events, and industry-related events for executive leadership.
Gather and organize information on dental providers and market opportunities.
Schedule and facilitate cross-departmental meetings related to new business initiatives.
Monitor business development projects, checklists, and deadlines to ensure timely completion.
Follow up on assigned tasks and provide status updates to leadership.

Requirements

Associate degree or Bachelor's degree preferred.
Minimum of 2 years of administrative, executive assistant, project support, marketing support, or related experience.
Strong proficiency in Microsoft Office Suite, particularly Excel, Outlook, Word, and PowerPoint.
Experience working with CRM, database, or project management software preferred.
Excellent organizational and multitasking abilities.
Strong verbal and written communication skills.
Ability to work independently and maintain confidentiality.
Strong attention to detail and follow-through.
Valid Driver’s License
10% Travel

Working Hours/ Location: