Business Coordinator - Building Group

Kiewit; Lincoln (NE); On-site; USD 36,000 - 48,000; Full time

Job summary

Kiewit Building Group in Lincoln, NE is seeking a proactive Business Coordinator to provide office administration support on a fast-paced construction project.

You will handle payroll processing, accounts payable, document management, and visitor greeting while coordinating supplies and breakroom upkeep.

This role requires 3+ years of admin experience, strong MS Word/Excel/PowerPoint proficiency, and a flexible, team-oriented attitude.

Qualifications

• 3+ years of Administrative experience required.
• Proficiency in MS Word, Excel, and PowerPoint.

Responsibilities

• Perform administrative, clerical and reception duties.
• Assist with payroll, time entry, payroll reconciliation.
• Order office supplies and maintain breakrooms.
• Assist with accounts payable, PO maintenance, invoicing reconciliation.
• Track subcontract insurance, bonds, contract documents, invoices and payments.
• Gather and review support for contract billing.

Skills

Administrative

Office coordination

Payroll processing

Accounts payable

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Concur

Bluebeam

Customer service

Time management

Tools

Word Processing

Excel

PowerPoint

SharePoint

Concur

Bluebeam

Job description

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Home District/Group:Kiewit Building Group

Department:Business Management

Market:Building

Employment Type:Full Time

Position Overview

We are currently looking for a proactive Business Coordinator to support our growing demands at Kiewit Building Group. Position will provide exceptional office administration support to a fast paced construction project with high expectations in Omaha, NE. Office administration support duties may include: maintaining office systems, supplies, payroll processing, accounts payable, document management, owner billings/account receivables, office clerical/support services, printing, mail distribution, messenger services, expense reporting, greeting visitors, answering phones along with other assigned tasks.

District Overview

Kiewit Building Group specializes in constructing office buildings, industrial complexes, education and sports facilities, hotels, hospitals, transportation terminals, science and technology facilities, manufacturing, retail and special-use facilities and extensive interior construction with tenant improvements. Its capabilities include general construction, construction management, design-build, design-assist and turn-key project development. Kiewit also provides fast, accurate preconstruction project management services.

Location

This role will support Kiewit's Building Group (KBG) projects in Lincoln, NE on-site.

Responsibilities

• Responsible to perform administrative, clerical and receptionist duties
• Assist with completion of payroll, time entry, payroll reconciliation
• Order office supplies and stock and maintain breakrooms
• Assist with all account payable transactions, PO maintenance, invoice reconciliation
• Assist with tracking of subcontract insurance, bonds, contract documents, invoices and payments
• Gather and review support for contract billing
• Assist with various special projects

Qualifications

• 3+ years of Administrative experience required
• Supply management and inventory control experience.
• Organizational skills.
• Attention to detail.
• Excellent customer service skills and a positive, can-do attitude.
• Must be highly proficient in Microsoft Word, Excel, and Power Point.
• Flexibility in schedule – early/late as needed.
• Ability to juggle multiple projects/assignments.
• Ability to work with various personalities.
• Other software package experience that is preferred includes SharePoint, Concur, Bluebeam.

#LI-TD28

Other Requirements:

• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

There’s no limit to what you’ll do at Kiewit. Whether you’re building or supporting projects that provide communities with dependable energy, safe transportation, clean water, or access to health care, the work you do will positively impact people’s lives for generations to come.

Here you’ll have endless opportunities to expand your expertise through on-the-job experience and internal and external training and development opportunities.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry.From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.

Kiewit is an equal-opportunity employer, and we believe a diverse workforce is vital to the success of our business. We continue our efforts to attract, develop and retain employees from all backgrounds who are passionate about our industry.

We are committed to veteran and military hiring and will consider relevant military experience as equivalent to qualification requirements.