Business Assistant III

Utah State University; Logan (UT); On-site; USD 39,000 - 47,000; Full time

Job summary

Utah State University in Logan, UT is seeking a dedicated HR and financial support specialist to serve as the subject matter expert for hourly employees within Facilities. You will help with posting jobs, onboarding, compliance, payroll, and daily financial tasks to keep departments running smoothly.

The role requires strong organizational and communication skills, confidentiality, and the ability to work in a fast-paced office.

Qualifications

• Six years of related work experience or an associate degree/technical training plus four years of related work experience; or a bachelor’s degree in a business field plus two years of related work experience.
• Strong organizational skills.
• Excellent interpersonal abilities.
• Strong written and verbal communication skills.
• Team player who excels at building trusting relationships with customers and co-workers
• Productive worker with solid work ethic who exerts effort in successfully completing tasks.

Responsibilities

• Coordinates with supervisors to post and advertise hourly positions in both iCIMS and Handshake.
• Assist supervisors with compliance while creating and posting job openings.
• Completes onboarding process for hourly positions including Unified Hiring Form, electronic I-9, self-disclosure form, and setup in AIM.
• Initiates background checks for hourly employees hired in sensitive areas of campus.
• Completes off boarding process for hourly positions including JCTERM and removal from AIM.
• Monitors hours for ACA compliance and notifies employee supervisors on trends or anomalies.
• Performs bimonthly payroll and resolves any discrepancies associated with payroll.
• Handles confidential information effectively.
• Processes quarterly safety incentive gift cards tax forms.

Skills

Strong organizational skills

Excellent interpersonal abilities

Strong written and verbalcommunication

Team player

Strong work ethic

Discretion

Education

Bachelor’s degree in business + 2 years related experience

Associate degree/technical training + 4 years related experience

Tools

Excel

Banner

ServiceNow

i9 Tracker

Windows

Job description

Overview

The primary responsibility of this position will serve as the subject matter expert for human resources for hourly employees and to provide financial support to the eight departments of Facilities by assisting in the day-to-day business operations of Facilities.

Responsibilities

Human Resources:

• Coordinates with supervisors to post and advertise hourly positions in both iCIMS and Handshake.
• Assist supervisors with compliance while creating and posting job openings.
• Completes onboarding process for hourly positions including Unified Hiring Form, electronic I-9, self-disclosure form, and setup in AIM.
• Initiates background checks for hourly employees hired in sensitive areas of campus.
• Completes off boarding process for hourly positions including JCTERM and removal from AIM.
• Monitors hours for ACA compliance and notifies employee supervisors on trends or anomalies.
• Performs bimonthly payroll and resolves any discrepancies associated with payroll.
• Handles confidential information effectively.
• Processes quarterly safety incentive gift cards tax forms.

Financial support:

• Performs the daily financial activities such as p-card approvals and reconciliations, journal entries, data entry, and expense account audits.
• Serves as backup for entry of expenses into AIM.
• Assist with daily cash handling procedures.
• Ensures department transactions are properly recorded and processed.
• Communicates with other departments within and outside USU regarding financial matters.
• Helps maintain annual budget using proper accounting/budgeting methods.

Other:

• Manages assigned projects effectively and demonstrates reliability and strong work ethic.
• Performs duties with diligence in accordance with professional standards and enforce University policies and procedures; uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Perform miscellaneous job-related duties as assigned

Qualifications

Minimum Qualifications:

• Six years of related work experience; or an associate degree/technical training plus four years of related work experience; or a bachelor’s degree in a business field plus two years of related work experience is required.
• Strong organizational skills.
• Excellent interpersonal abilities.
• Strong written and verbal communication skills.
• Team player who excels at building trusting relationships with customers and co-workers
• Productive worker with solid work ethic who exerts effort in successfully completing tasks.

Preferred Qualifications:

• Experience with onboarding procedures.
• Competent in the use of computer programs including Excel, Windows, Banner, ServiceNow, i9 Tracker, and other applications

Knowledge, Skills, & Abilities:

• Knowledge of general accounting principles.
• Knowledge of University financial policies and procedures.
• Knowledge of personal computer software and hardware
• Database management skills.
• Organizing and coordinating skills.
• Skill in data entry.
• Strong interpersonal skills and customer service orientation.
• Ability to communicate effectively, both orally and in writing.
• Ability to maintain confidentiality of records and information.
• Ability to analyze and solve problems.
• Ability to gather data, compile information, and prepare reports.
• Skill in records maintenance.
• Ability to set up and maintain financial accounts and ledger.
• Ability to calculate numbers, correct entries, and post records.
• Ability to perform accounting procedures
• Ability to work with others as a team
• Ability to work under pressure in a fast-paced office environment
• Openly support and take action to find opportunities to help complete projects more quickly and effectively.
• Ability to use discretion

DisclaimerThis job description has been designed to indicate the general nature and level of work performed. It is not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to the job.

Required Documents

Along with the online application, please attach:

• Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
• Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $43,000; commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. Work is normally performed in a typical interior office work environment. Limited physical effort required. Limited exposure to physical risk.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person atlocations throughout the state.Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level in 16 sports, USU is a proud member of the Pac-12 Conference, officially joining on July 1, 2026. The Aggies capped a historic final season in the Mountain West by capturing nine combined regular-season and tournament titles in 2025–26, with five teams advancing to postseason play. This tradition of excellence extends to the classroom, where 232 student-athletes earned academic honors, and to the community, where USU ranked second nationally in Division I service hours, with nine teams placing in the top 10 for community service.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who willchampion excellence in education, research, discovery, outreach, and service.We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful.Forbes recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.

The university provides aDual Career Assistance Programto support careers for partners who are also seeking employment.Additionally,USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at [phone] [e-mail].

*updated 07/2026

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following office has been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Civil Rights & Title IX Office

Old Main Room 405

1475 Old Main Hill, Logan UT 84322

[e-mail]

[phone]

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office

303-844-5695| [e-mail]

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

800-421-3481 | [e-mail]

*updated 08/2026