Business Affairs Manager

Publicis Groupe; Miami (FL); Hybrid; USD 66,000 - 78,000; Full time

Benefits offered by this job

Paid Family Care for parents and Careg

Adoption, Surrogacy and Fertility

Pet adoption

Employee Assistance Programs andHealth

Tuition Assistance

Flexible Time off

Matching Gifts programs

Flexible working arrangements

Work Your World program

Business Resource Groups

Job summary

Razorfish in the U.S. seeks an experienced Business Affairs Manager to support business affairs and art buying for video/photography productions across client accounts.

The role collaborates with Business Affairs, Art Buyers, creative teams and producers to manage talent, usage rights and production contracts. The ideal candidate is highly organized, detail oriented, familiar with Smartsheet and payroll platforms, and able to multitask in a fast-paced agency environment.

Qualifications

• A bachelor’s degree in Advertising/Marketing/Communications.
• 3+ years professional experience in an advertising agency/around production work and Business Affairs.
• Interest in learning about all types of Production Work & Advertising Law.
• Basic knowledge of SAG Talent, Content Production and elements of Internet/Social Media videos.
• Strong organizational, critical thinking & analytical skills with attention to detail.
• Basic knowledge working with and using talent payroll platforms like The Teams Company and Extreme Reach.
• Proficient in Smartsheet, Word, Excel, PowerPoint and Outlook.
• Must be comfortable with working in highly stressful situations, while remaining solution oriented.
• Must be comfortable with multitasking and working on different tracks of work at the same time.
• Good written and verbal communication skills with the ability to communicate effectively with employees, clients and vendors.

Responsibilities

• Preparing production and talent estimates (Union & Non-Union)
• Review creative boards/scripts; flag any concerns and route to internal legal counsel for review
• Review vendor bids; prepare production contracts and cut PO’s in finance system
• Help with job reconciliation
• Liaise between Production, Legal, Finance and Account Teams
• Work with vendor Ops and Finance on new vendor setup
• Generate ad-id codes
• Collect and upload important documentation to server; Organize/maintain folders on server
• Attend meetings pertaining to production projects and take notes
• Management of rights managed asset tracker on Smartsheet for tracking license renewals and expiring production assets; Collecting and inputting all components of assets into asset tracker; Send notifications out to teams.
• Management of expired assets; Negotiate talent, stock and music renewals; Prepare production estimates for renewals
• Process Talent payments on 3rd party talent payroll platforms
• Assist Business Affairs team with Preparing & filing completion reports upon project wrap
• Prepare Client transfer documentation for all agency produced assets for outbound clients; Review transferred documents and assets for newly acquired clients.
• Manage and keep up to date agency wide Business Affairs Dashboard
• Work with internal teams to collect and input metadata into asset client owned asset DAM platforms

Skills

Organizational skills

Critical thinking

Analytical skills

Communication skills

Multitasking

Education

Bachelor’s degree in Advertising/Marketing/Communications

Tools

Smartsheet

Word

Excel

PowerPoint

Outlook

The Teams Company

Extreme Reach

Job description

Company description

Hi there—at Razorfish, we’re leaders in what's next. Since the dawn of the internet, we’ve helped brands move first through every era of transformation, defining what digital means for business and now leading brands into the age of AI. Everyone has a prediction. Razorfish has a track record.

Named a Most Innovative Agency three years running (2024–2026) by Campaign US, our work reflects a proven ability not just to anticipate what’s coming, but to help our clients actively shape the future. No matter the trend or cultural moment, delivering real business impact wouldn’t be possible without our people. We bring together curious, driven, and diverse thinkers who challenge convention, push boundaries, and hold a high bar for creative excellence.

If you’re motivated to work alongside top performers, push the boundaries of what’s possible, and help define where technology, business, and marketing are headed next—this is the place to do it.

Join us at razorfish.com.

Overview

We are seeking an experienced Business Affairs Manager to support the business affairs and art buying needs of video and photography content productions across a variety of client accounts. This role will partner closely with fellow Business Affairs Managers, Art Buyers, creative teams, producers, and other agency stakeholders to help manage the business and rights-related aspects of content production.

The ideal candidate is highly organized, detail-oriented, comfortable managing multiple clients and projects simultaneously, and experienced with talent, music, usage rights, and production-related business affairs within an agency or creative environment.

Please note: This is a hybrid schedule requiring of 4 days/week on average in office. If you are contacted for an interview, your recruiter will discuss specifics with you, inclusive of any necessary reasonable accommodations.

Responsibilities

Assist Business Affairs Managers on day to day responsibilities including but not limited to the below:

• Preparing production and talent estimates (Union & Non-Union)
• Review creative boards/scripts; flag any concerns and route to internal legal counsel for review
• Review vendor bids; prepare production contracts and cut PO’s in finance system
• Help with job reconciliation
• Liaise between Production, Legal, Finance and Account Teams
• Work with vendor Ops and Finance on new vendor setup
• Generate ad-id codes
• Collect and upload important documentation to server; Organize/maintain folders on server
• Attend meetings pertaining to production projects and take notes
• Management of rights managed asset tracker on Smartsheet for tracking license renewals and expiring production assets; Collecting and inputting all components of assets into asset tracker; Send notifications out to teams.
• Management of expired assets; Negotiate talent, stock and music renewals; Prepare production estimates for renewals
• Process Talent payments on 3rd party talent payroll platforms
• Assist Business Affairs team with Preparing & filing completion reports upon project wrap
• Prepare Client transfer documentation for all agency produced assets for outbound clients; Review transferred documents and assets for newly acquired clients.
• Manage and keep up to date agency wide Business Affairs Dashboard
• Work with internal teams to collect and input metadata into asset client owned asset DAM platforms

Art Buying responsibilities including but not limited to the below:

• Work closely with agency art buyers on stock music, image and footage licensing request for all clients
• Take the lead as the main art buyer on our client account
• Assist art buyers with sorting and prioritizing incoming art buying request for all agency clients
• Assist with preparing estimates, cutting Pos and filing all transaction documents into folders on server
• Work with internal teams on image verification process for rights management

Qualifications

• A bachelor’s degree in Advertising/Marketing/Communications
• 3+ years professional experience in an advertising agency/around production work and Business Affairs
• Interest in learning about all types of Production Work & Advertising Law
• Basic knowledge of SAG Talent, Content Production and elements of Internet/Social Media videos
• Strong organizational, critical thinking & analytical skills with attention to detail
• Basic knowledge working with and using talent payroll platforms like The Teams Company and Extreme Reach
• Proficient in Smartsheet, Word, Excel, PowerPoint and Outlook
• Must be comfortable with working in highly stressful situations, while remaining solution oriented
• Must be comfortable with multitasking and working on different tracks of work at the same time
• Good written and verbal communication skills with the ability to communicate effectively with employees, clients and vendors

Additional information

The Power of One starts with our people! To do powerful things, we offer powerful resources.

Our best-in-class wellness and benefits offerings include:

• Paid Family Care for parents and caregivers for 12 weeks or more
• Monetary assistance and support for Adoption, Surrogacy and Fertility
• Monetary assistance and support for pet adoption
• Employee Assistance Programs and Health/Wellness/Comfort reimbursements to help you invest in your future and work/life balance
• Tuition Assistance
• Paid time off that includes Flexible Time off Vacation, Annual Sick Days, Volunteer Days, Holiday and Identity days, and more
• Matching Gifts programs
• Flexible working arrangements
• ‘Work Your World’ Program encouraging employees to work from anywhere Publicis Groupe has an office for up to 6 weeks a year (based upon eligibility)
• Business Resource Groups that support multiple affinities and alliances

The benefits offerings listed are available to eligible U.S. Based employees, are reviewed on an annual basis, and are governed by the terms of the applicable plan documents.

Razorfish is an Equal Opportunity Employer. Our employment decisions are made without regard to actual or perceived race, color, ethnicity, religion, creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, childbirth and related medical conditions, national origin, ancestry, citizenship status, age, disability, medical condition as defined by applicable state law, genetic information, marital status, military service and veteran status, or any other characteristic protected by applicable federal, state or local laws and ordinances.

If you require accommodation or assistance with the application or onboarding process specifically, please contact [e-mail].

All your information will be kept confidential according to EEO guidelines.

Compensation Range: USD $66,120.00 - USD $78,300.00/Annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 11/30/2026.