Business Administrator

GEM Technologies, Inc.; Town of Niskayuna (NY); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

PTO

401(k)

Job summary

GEM Technologies, Inc. seeks a Business Analyst to support the Naval Nuclear Laboratory at Bettis Atomic Power Laboratory, onsite in West Mifflin, PA or Niskayuna, NY. The role focuses on invoice processing, supplier collaboration, and issue resolution within a federal contracting environment.

The ideal candidate will have a high school diploma with 5+ years of related experience or an associate’s degree, U.S. citizenship, and an active DOE L or DOD Secret clearance.

Qualifications

• Education & Experience: High School Diploma and 5+ years of relevant experience or an Associate’s Degree.
• Citizenship: United States citizen required due to federal nature of work.
• Clearance: Active DOE “L” clearance or DOD “Secret” clearance required.
• Experience with data entry.
• Strong computer skills.

Responsibilities

• Support invoice processing to ensure timely and accurate completion.
• Collaborate with Procurement and internal requestors to route invoices for approval.
• Monitor invoices on hold and resolve outstanding issues.
• Work with suppliers to identify and resolve invoice discrepancies.
• Respond to supplier inquiries regarding invoicing and payment status.
• Review incoming invoices to ensure basic requirements are met before processing.
• Coordinate with internal departments and external suppliers to resolve invoicing issues.
• Maintain professional communication with stakeholders to address concerns and troubleshoot issues.

Skills

Analytical skills

Attention to detail

Written communication

Verbal communication

Multitasking

Excel

Accounting software

Procurement software

Accounts payable

Supplier management

Education

High School Diploma

Associate’s Degree

Tools

Excel

Accounting software

Procurement software

Job description

ABOUT THE ROLE

We are seeking a Business Analyst to join our team supporting the Naval Nuclear Laboratory (NNL) at their Bettis Atomic Power Laboratory site! This position is full-time and will be onsite and based out of West Mifflin, PA or Niskayuna, NY.

Responsibilities

• Support invoice processing to ensure timely and accurate completion.

• Collaborate with Procurement and internal requestors to facilitate the timely routing and approval of invoices.

• Monitor invoices placed on hold and take appropriate action to resolve outstanding issues.

• Work directly with suppliers to identify and resolve invoice-related discrepancies.

• Respond to supplier inquiries regarding invoicing, payment status, and related concerns.

• Review incoming invoices to ensure all basic requirements are met prior to processing.

• Coordinate with internal departments and external suppliers to resolve invoicing issues and discrepancies.

• Maintain professional communication with internal and external stakeholders to address concerns, troubleshoot issues, and support effective problem resolution.

Requirements

• Education & Years of Experience – High School Diploma and 5+ years of Relevant experience or an Associate’s Degree from an accredited college or university.

• Citizenship – To be considered, you must be a United States (U.S.) citizen due to the federal nature of the work.

• Clearance – To be considered, you MUST have an active DOE “L” Clearance or DOD “Secret” clearance.

• Experience with data entry.

• Strong computer skills.

Desired Skills

• Strong analytical skills with excellent attention to detail.

• Excellent written and verbal communication skills for effective interaction with internal and external stakeholders.

• Ability to manage multiple tasks and prioritize workloads effectively.

• Ability to work independently and collaboratively in a team environment.

• Proficiency in Microsoft Office Suite, particularly Excel.

• Experience with accounting or procurement software preferred.

• Previous experience in accounts payable, procurement, or a related financial role.

• Familiarity with invoice processing procedures and supplier management.

About the Site

The Naval Nuclear Laboratory is comprised of the Bettis Atomic Power Laboratory, located in West Mifflin, Pennsylvania, the Knolls Atomic Power Laboratory located in Niskayuna, New York, the Kesselring Site, located in West Milton, New York, and the Naval Reactor Facility located in Idaho Falls, Idaho. Together, they develop advanced technology for the United States Naval Nuclear Propulsion Program, ensure the safety and reliability of naval nuclear reactors, and train Sailors who operate reactors in submarines and aircraft carrier fleets (energy.gov).

ABOUT GEM

GEM Technologies, Inc. (GEM) is an award-winning federal contractor with more than 30 years of experience providing environmental, construction, facility management, and technical services to federal agencies, state and local governments, and commercial organizations. Founded in 1994 as a nuclear engineering firm to support federal operations in East Tennessee, GEM has since expanded into a nationwide, multi-disciplinary provider with over 270 employees and a diverse portfolio of contracts in the environmental, nuclear, and defense sectors. Some reasons to join GEM are:

• Our philosophy – We believe in the power of effective collaboration and recognize that good partnerships are the building blocks to success.

• Our relationships – Partnering with federal clients, we solve complex problems, exceed expectations, and advance critical missions.

• Our team – We are committed to managing a cohesive workforce and cultivating a supportive workplace for our employees on contracts and in-office.

• Our community involvement – Supporting our communities, we invest time and money in local schools and non-profit organizations.

COMPENSATION AND BENEFITS

GEM’s offered compensation is dependent on candidates’ education , qualifications , and relevant years of experience. To recruit and retain our exceptional staff, we offer the opportunity to elect benefit packages that best suit our employee’s needs; this includes, but is not limited to, a competitive Salary, Medical, Dental and Vision Insurance (including HSA & PPO options), Paid Time Off (PTO), Paid Holidays, Life Insurance, and a matching 401(k) Retirement Plan.

Please Note: With the exception of mandated state requirements, GEM does not publish salary information on external job boards; as such, most ranges listed are estimates made by vendors and not actual salary ranges.

EQUAL OPPORTUNITY EMPLOYER

GEM Technologies, Inc. is an Equal Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.