Business Administration and Compliance Manager

Princeton Hydro; Trenton (NJ); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company match

Paid vacation and personal time off

Paid parental leave

Fully paid office closure during the last week of December

Job summary

A leading ecological consulting firm located in Trenton, NJ is searching for a seasoned leader to oversee their Business Administration Office. The ideal candidate will have extensive experience in business administration and compliance, ensuring operational efficiency and organizational compliance across multiple states. This hybrid role offers a supportive work environment, competitive compensation, and a comprehensive benefits package including medical, retirement, and paid time off.

Qualifications

• 5+ years of experience in business administration and compliance.
• Proven ability to lead complex processes and drive strategic initiatives.
• Experience in managing compliance across multiple states.

Responsibilities

• Provide strategic leadership for the Business Administration Office.
• Ensure timely renewal and maintenance of business licenses and certifications.
• Prepare and oversee required filings, reports, and disclosures.

Skills

Leadership

Compliance management

Organizational skills

Analytical skills

Communication skills

Education

Bachelor’s degree in Business Administration, Finance, or related field

Job description

Founded in 1998 with the specific mission of providing integrated ecological and engineering consulting services, Princeton Hydro offers mission-driven expertise in natural resource management, water resources engineering, geotechnical design and investigation, and regulatory compliance.

We are seeking a seasoned leader to oversee and optimize the operations of our Business Administration Office. Reporting to the Chief Operating Officer, this role is critical in ensuring organizational compliance, operational efficiency, and strategic alignment across multiple states, helping Princeton Hydro maintain operational excellence.

Responsibilities

• Provide strategic leadership for the Business Administration Office, ensuring smooth and efficient operations
• Ensure timely renewal and maintenance of all business licenses, registrations, and certifications (e.g., Public Works Contractor Certification, SBE)
• Prepare, submit, and oversee required filings, reports, and disclosures to state and federal agencies to ensure ongoing compliance
• Track expiration dates and proactively manage compliance calendars
• Set up and manage state- and federal-level business accounts for compliance and operational needs
• Review contracts and agreements for compliance and operational considerations, collaborating with the COO and counsel as appropriate
• Develop and oversee internal policies to maintain regulatory compliance and operational integrity
• Collaborate with finance leadership to support accurate reporting and compliance
• Identify and implement process improvements to enhance efficiency and scalability
• Serve as the primary point of contact for compliance-related audits and inquiries

Required Qualifications

• Extensive (5+ years) experience in business administration and compliance with a proven ability to lead complex processes and drive strategic initiatives
• Proven track record of managing compliance requirements across multiple states and federal levels
• Demonstrated leadership in developing policies and improving operational efficiency
• Familiarity with finance processes and reporting
• Exceptional organizational, analytical, and communication skills
• Ability to influence strategic decisions and manage multiple priorities effectively

Preferred Qualifications

• Experience in a multi-state or multi-location organization
• Background in regulatory compliance and operational risk management

Education & Certifications

• Bachelor’s degree in Business Administration, Finance, or a related field required

If you don’t meet every qualification listed above but believe you would be a great fit at Princeton Hydro, we strongly encourage you to apply.

What We Offer

• Hybrid work environment: this role will be in the office three days each week, generally Monday, Tuesday, and Wednesday
• Medical, dental, and vision insurance
• 401(k) retirement plan with a discretionary 5% company match
• Paid vacation and personal time off
• Paid parental leave
• Fully paid office closure during the last week of December, giving employees time to reset before the New Year.

Princeton Hydro is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Equal Opportunity is Law

For questions, please contact Samara McAuliffe:[e-mail]