Bureau Support Coordinator

Research Foundation for Mental Hygiene, Inc.; New York (NY); On-site; USD 75,000 - 76,000; Full time

Job summary

The Research Foundation for Mental Hygiene, Inc. seeks a Bureau Support Coordinator to manage bureau-wide HR, onboarding, and administrative tasks, supporting the HPJIP’s strategic plan and communications.

The role reports to the Special Projects Manager and coordinates with divisional HR and leadership. Responsibilities include hiring coordination, onboarding/offboarding, maintaining rosters and distribution lists, producing a monthly bureau newsletter, and supporting quarterly meetings and

Qualifications

• Master's or Bachelor's with required years of coordination/PM experience as stated.
• Experience in public agencies or health care organizations preferred.

Responsibilities

• Coordinate hiring for the bureau.
• Serve as the point of contact with divisional HR.
• Maintain the roster of filled positions and hiring tracker.
• Schedule interview panels after receiving candidate list.
• Onboard new employees.
• Offboard departing employees, including offboarding interviews and notices.
• Maintain the bureau orientation curriculum and checklist (scheduling first week orientation and access requests).
• Maintain the bureau's staff rosters and distribution lists; send bureau-wide messages.
• Produce the bureau newsletter on a monthly schedule.
• Plan and run the quarterly bureau-wide meeting and two annual community events.
• Provide administrative support to the Bureau's Strategic Plan Steering Committee.

Skills

Hiring coordination

Onboarding

Communication

Confidentiality

Education

Master's degree in psychology, Social Work, Public Health, Public Administration, Public Policy, or a relevant field

Bachelor's degree in psychology, Social Work, Public Health, Public Administration, Public Policy, or a relevant field

Tools

Excel

Job description

Position Announcement

Bureau Support Coordinator

Salary Grade 20: $74,506 - $75,106

The Research Foundation for Mental Hygiene, Inc. is seeking one (1) qualified candidate to fill the full-time position of Bureau Support Coordinator for the Bureau of Health Promotion for Justice-Impacted Populations (HPJIP)

The Bureau of Health Promotion for Justice-Impacted Populations (HPJIP), part of the Division of Mental Hygiene, works to reduce the health and social impacts of legal system contact for New Yorkers and their families. The bureau delivers direct services, policy work, and research through its program units and through partnerships with city agencies and community organizations, guided by a 2026-2030 strategic plan. Its Strategy and Planning Unit holds the work that crosses programs: execution of the strategic plan, the operating infrastructure the bureau runs on, and the people processes and culture touchpoints that hold its teams together.

The Bureau Support Coordinator will report to the Special Projects Manager and carry the bureau's support work and provides administrative support to the steering committee that oversees the bureau's strategic plan.

Job Duties and Responsibilities

• Coordinate hiring for the bureau
• Serve as the standing point of contact with divisional Human Resources
• Maintain the roster of filled positions and open lines with a hiring tracker
• Schedule interview panels after receiving candidate list
• Onboard new employees
• Offboard every departing employees including offboarding interviews and sending the required notices before an employee's last day.
• Maintain the bureau orientation curriculum and checklist such as scheduling first week orientation and request access to equipment before the start date
• Maintain the bureau's staff rosters and distribution list and send bureau wide messages on behalf of bureau leadership, including Division of Mental Hygiene announcements and directives received through the Assistant Commissioner's office.
• Produce the bureau newsletter on a monthly schedule
• Plan and run the quarterly bureau wide meeting and deliver two annual community building events for bureau staff.
• Provide administrative support to the Bureau's Strategic Plan Steering Committee

Minimum Requirements

• Master's degree in psychology, Social Work, Public Health, Public Administration, Public Policy, or a relevant field and 2 years of relevant project coordination and/or project management experience; or
• Bachelor's degree in psychology, Social Work, Public Health, Public Administration, Public Policy, or a relevant field and 3 years of relevant project coordination and/or project management experience.

Preferred Skills

• Experience coordinating hiring, onboarding, or other personnel processes in a large public agency or health care organization, including work with Human Resources on postings, interview scheduling, and overtime or timekeeping administration.
• Strong writing and editing for internal audiences (newsletters, staff announcements, meeting minutes), and the organizational habits to keep a monthly publication, a quarterly all-staff meeting, and a committee's minutes on schedule.
• Proficiency developing rosters, distribution lists, and trackers, with close attention to accuracy and to the confidentiality of personnel information.
• Experience using Excel, ability to create and manipulate large data sets using pivot tables, V-lookup, formulas etc.

Work Location

: 42-09 28th Street, Queens, New York 11101

The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer.

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Aff…