Bureau Administrative Assistant

City of New York; Manhattan (KS); On-site; USD 40,000 - 52,000; Full time

Job summary

City of New York is seeking a permanent Clerical Associate to support the Bureau of Environmental Disease Prevention. The role reports to the Senior Administrative Manager and helps with daily administrative operations across five programs.

Responsibilities include facilities liaison, reception duties, mail delivery, supply distribution, and preparing folders and mass mailings. Strong customer service and typing skills are required; NY residency is a consideration.

Qualifications

• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
• Keyboard familiarity with the ability to type at a minimum of 100 keystrokes per minute.

Responsibilities

• Facilities Liaison.
• Maintain reception desk/Customer Service Representative.
• Receive and deliver all outgoing/incoming mail/packages to the appropriate bureau offices.
• Maintain and distribute office supplies to bureau staff upon request.
• Assist bureau staff with the preparation of folders/packages/mass mailings and other materials as needed.
• Submit and follow-up on General Administrative requests/issues such as requesting work IDs, requesting Tribunal ID numbers for field staff, responding to requests for schedule information for new hires, submitting requests for Citytime schedule and approver changes.
• Other duties as assigned.

Skills

Typing speed 100 keystrokes per min

Customer service

Oral communication

Written communication

Telephone manner

General computer literacy

Ability to lift heavy objects

Education

High school diploma or equivalent

Job description

OPEN TO PERMANENT CLERICAL ASSOCIATE

The mission of the Bureau of Environmental Disease Prevention is to prevent environmental disease in homes, communities, and the workplace, and to protect health by promoting healthy environments and health equity. The position will report to the Bureau’s Senior Administrative Manager, who is the Bureau’s admin lead, and will support daily administrative operations for all five programs within the Bureau.

DUTIES INCLUDE BUT NOT LIMITED TO

• Facilities Liaison
• Maintain reception desk/Customer Service Representative
• Receive and deliver all outgoing/incoming mail/packages to the appropriate bureau offices
• Maintain and distribute office supplies to bureau staff upon request
• Assist bureau staff with the preparation of folders/packages/mass mailings and other materials as needed
• Submit and follow-up on General Administrative requests/issues such as requesting work IDs, requesting Tribunal ID numbers for field staff, responding to requests for schedule information for new hires, submitting requests for Citytime schedule and approver changes
• Other duties as assigned

CLERICAL ASSOCIATE - 10251

Employment Opportunity, at [e-mail] or 347-396-6549.ional Information:

Minimum Qualifications

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Preferred Skills

A strong customer service background, excellent oral and written communication skills, courteous telephone manner, basic computer literacy with the desire to learn additional computer skills.Ability to perform some heavy lifting.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.