Building Secretary

Sylvania; Grand Rapids (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

Kenowa Hills Zinser Elementary in Grand Rapids, MI seeks a School Secretary to support daily operations and student services. This in-person role requires managing multiple tasks, coordinating class schedules, and maintaining accurate records as part of the administrative team.

The ideal candidate will have strong organizational skills, excellent spelling and grammar, and the ability to communicate effectively with parents, students, and staff.

Qualifications

• Associate’s or Bachelor’s Degree and secretarial experience preferred.
• Strong spelling, grammar and punctuation skills.
• Ability to manage multiple tasks and projects.
• Excellent organizational and time-management skills.
• Friendly, outgoing communication with parents, students, and staff.
• Ability to work independently and in a team.
• Flexible hours and good attendance required.
• Proficiency with Power School and Microsoft programs.

Responsibilities

• Generate and manage a secondary class schedule.
• Communicate effectively with parents, students, and staff.
• Support school operations with confidential handling of information.
• Coordinate multiple tasks and projects daily.
• Assist with on-site duties as part of the administrative team.

Skills

Task management

Communication

Schedule management

Organization

Confidentiality

Degree preferred

Spelling/grammar

Independent/Team work

Flexibility/Attendance

Power School / MS Office

Education

Associate's or Bachelor's Degree

Tools

Power School

Microsoft Office

Job description

POSITION: School Secretary

LOCATION: Kenowa Hills Zinser Elementary

HOURS: Monday-Friday (37.5 hrs/week; less than 44 weeks/year)

RATE OF PAY:Per Board Authorized Support Staff Pay Schedule

QUALIFICATIONS:

• Ability to manage multiple tasks/projects on an ongoing basis.
• Possesses a friendly, outgoing personality with the ability to communicate effectively and develop positive relationships with parents, students & staff.
• Ability to generate and manage a secondary class schedule
• Excellent organizational and time management skills. Detail oriented.
• Proven confidentiality, strong analytical and problem solving skills are needed.
• An Associate’s or Bachelor’s Degree and successful secretarial experience are preferred.
• Must possess a sound knowledge of spelling, grammar and punctuation via written or orally.
• Ability to work independently as well as part of a team on group projects when necessary.
• The ability to work flexible hours and an excellent work attendance record is required.
• Strong computer skills and proficiency in the use of Power School and Microsoft programs.

WORK LOCATION REQUIREMENT
This position is an in-person role and requires regular, on-site attendance at the assigned work location. The essential functions of this position cannot be performed remotely.

PHYSICAL DEMANDS:

The physical demands and work environment described here are representative of those required to successfully perform the essential functions of this position. This is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the ability to:

• Stand, walk, and move throughout the school day across classrooms and intervention spaces
• Sit, bend, kneel, or work at student level during small group or individual instruction
• Use hands and arms to operate instructional materials, technology, and assessment tools
• Communicate effectively with students, staff, and families

The work environment may include:

• Providing instruction in a variety of settings, including classrooms and small group intervention spaces
• Frequent transitions and movement between instructional groups
• Moderate to occasionally high noise levels

This role also requires:

• Supporting students with a range of academic needs, including students who may require redirection or support with engagement
• Implementing instructional strategies and interventions with consistency and fidelity
• Monitoring and responding to student needs in real time during instruction
• The ability to collaborate with classroom teachers and intervention teams to support student progress.

The employee will occasionally lift and/or move instructional materials and equipment (up to 25 pounds).

NOTE TO APPLICANTS

Pursuant to PA 131, the selected candidate must receive clearance from the Michigan State Police Department prior to employment. The candidate is responsible for the background check fee.

NOTICE OF NON-DISCRIMINATION

Kenowa Hills Public Schools does not discriminate on the basis of race, color, religion, national origin or ancestry, sex (including sexual orientation and gender identity), age, disability, height, weight, marital status, genetic information, or any other legally protected status in its programs, services, activities, or employment opportunities.

Inquiries regarding nondiscrimination policies should be directed to:
Director of Human Resources
Kenowa Hills Public Schools
2325 Four Mile Road NW
Grand Rapids, MI 49544
Phone: [phone]

Applicants who require accommodation to participate in the application or interview process are encouraged to contact Human Resources.