Building Operations Coordinator - Library Space and Building Operations

Washington University in St. Louis; St. Louis (MO); On-site; USD 25,000 - 37,000; Full time

Job summary

Washington University in St. Louis is seeking an Building Operations Coordinator in St. Louis, MO to manage mail, shipping, receiving, and transport of materials across all libraries under central administration. The role includes event space setup, room prep, data collection, and on-site facilities support.

The position requires a high school diploma (Bachelor's preferred) and offers involvement with safety/compliance, emergencies, and cross-team collaboration in a dynamic library environment.

Qualifications

• High school diploma or equivalent certification or combination of education and/or experience.
• Bachelor's degree preferred.
• 1 year in custodial, maintenance, transportation or customer service.

Responsibilities

• Manages mail, shipping, receiving, and transport of materials for all libraries under central administration.
• Retrieves and delivers materials on- and off-campus in an accurate, safe, and timely manner.
• Uses software to process mail and shipments and maintain records and statistics.
• Performs building operations, safety and security functions, with flexible hours as needed.
• Gathers space usage data to support assessment and decisions.
• Sets up rooms and spaces for events and staff workspaces.

Skills

Adobe Acrobat

Conflict Resolution

Detail-Oriented

English Language

Flexible Mindset

Interpersonal Communication

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Multitasking

Organizational Savvy

Sound Judgment

Time Management

Working Independently

Education

High school diploma or equivalent

Bachelor's degree

Job description

Position Summary

The Building Operations Coordinator position is responsible for performing building operations services for all libraries under central administration, including transporting library materials including archival and irreplaceable items, responding to building emergencies, and collaborating with departmental and Libraries-wide colleagues to ensure services are aligned to internal and external customer needs. The role also involves processing and handling domestic and international mail and library collection shipments; managing room set-up activities for high-profile administrative and donor events; using a variety of equipment, tools and technologies to streamline day-to-day workflows; and collecting building and service usage statistics to facilitate data-driven decision making.

Location

ST. LOUIS, MO 63130

Scheduled Hours

37.5

Job Description

Primary Duties & Responsibilities

Manages mail, shipping, receiving, and transportation and delivery of materials for all libraries under central administration according to applicable standards, policies and regulations.

• Retrieves and delivers materials in an accurate, safe and timely manner at on- and off-campus locations.
• Performs handling and transportation of special collections materials, which are archival, valuable and sometimes irreplaceable.
• Communicates and collaborates with supervisor and colleagues to plan and confirm timing and logistics.
• Uses a variety of software to process mail and shipments, manage shipping and delivery workflows, and maintain accurate records and statistics for troubleshooting and decision making.
• Maintains clean and safe working environment including, but not limited to, loading docks, Olin Library tunnel, and library storage areas.

Performs building operations, facilities, safety and security functions, which may require flexible shifts and being on call to respond to emergencies during scheduled and non-scheduled hours.

• Follows up on facilities requests and work orders at all libraries under central administration.
• Receives regular training and participates in collaborative building emergency response, including evacuations due to fire alarms, severe weather conditions, and campus threats.
• Serves as a member of the library safety committee.
• Gathers and compiles space usage data using a variety of tools and technologies to support assessment and data-driven decisions.

Performs room and space set-ups for Libraries events and activities, including administrative and high-profile events, as well as staff workspace preparations and relocations.

• Sets up furniture and spaces in a safe manner and according to standard layouts and custom requests.
• Assembles, disassembles and/or moves furniture, accessories and supplies associated with staff workspace improvements and relocations.
• Collaborates with supervisor and colleagues to ensure set-ups and timing align to customer needs.

Training and professional development, special projects, and other duties as assigned.

Working Conditions

Job Location/Working Conditions

Physical Effort

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement.
• Must be able to lift and carry tools and materials weighing in excess of 50 pounds.
• Comfortable working both indoors and outdoors in a variety of weather conditions.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education

Required Qualifications

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses

No specific certification/professional license is required for this position.

Work Experience

Custodial Services, Maintenance, Transportation, And/Or Customer Service (1 Year)

Skills

Not Applicable

Driver's License

A Class E (MO) or Class D (IL) license and a good driving record are required for this position.

More About This Job

This entry-level position is ideal for someone who is dependable, communicates effectively, and enjoys hands-on work experience. We're looking for candidates who demonstrate reliability and a strong work ethic and are comfortable working both indoors and outdoors in a variety of weather conditions.

Education

Preferred Qualifications

Bachelor's degree

Certifications/Professional Licenses

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience

Relevant Experience (2 Years)

Skills

Adobe Acrobat, Conflict Resolution, Detail-Oriented, English Language, Flexible Mindset, Interpersonal Communication, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Savvy, Sound Judgment, Time Management, Working Independently

Grade

G06-H

Salary Range

$17.87 - $27.06 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.