Building Infrastructure & Safety Program Specialist

Stanford Medicine Children's Health; Palo Alto (CA); On-site; USD 63,369 - 81,278; Full time

Job summary

Stanford Medicine Children’s Health in Palo Alto is seeking a Building Infrastructure & Safety Program Specialist to manage accreditation and regulatory compliance across Fire Life Safety and Utilities Management. The role ensures safe facilities through ongoing inspections, risk assessments, and current policies.

You will lead committees, coordinate surveys, and collaborate with Environmental Health and Safety, medical staff, and LPCH stakeholders to maintain life safety standards and reliable

Qualifications

• Bachelor's degree and related experience in healthcare facility compliance.
• Knowledge of CMS and Joint Commission standards and elements of performance.
• Ability to write procedures, maintain schedules, and generate reports.

Responsibilities

• Oversee CMS and Joint Commission accreditation compliance for hospital facilities.
• Collaborate with Environmental Health and Safety on multiple initiatives.
• Facilitate accreditation surveys, regulatory inspections, and surveys.
• Write/update Life Safety and Utilities Management plans and risk assessments.
• Lead Fire and Life Safety and Utilities Management sub-committees.
• Organize documentation, corrective actions, and training for compliance.

Skills

Office software

Regulatory knowledge

Leadership

Report writing

Cross-functional collaboration

Education

Bachelor's Degree

Tools

Microsoft Office

Microsoft Project

Job description

Company Description

At Lucile Packard Children’s Hospital Stanford, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It’s why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children’s Hospital Stanford. And it’s why we need caring, committed people on our team – like you. Join us on our mission to heal humanity, one child and family at a time.

Job Summary

The Building Infrastructure & Safety Program Specialist is responsible for managing and coordinating the hospital’s accreditation and regulatory compliance of the Fire and Life Safety and Utility Management Programs. Ensures a safe facility through participation in Environment of Care rounding, validating that inspection, testing, and maintenance are conducted on schedule, risk assessments are completed, and department policies are current and accurate.

Essential Functions

• Oversee accreditation compliance of CMS and Joint Commission standards or regulation by state and local jurisdictions for the hospitals and buildings overseen by General Services.
• Collaborate with the Environmental Health and Safety team on multiple initiatives across Stanford Children’s, sharing data, outcomes, risk assessments, and mitigation plans as needed.
• Facilitate the process for accreditation surveys, regulatory inspections, and insurance rounding. Present documentation, lead survey groups, and provide access to rooms and equipment requested by the surveyor.
• Write and/or update the Fire and Life Safety and Utilities Management Plans, risk assessments, and verify code compliance for the building and equipment.
• Lead the Fire and Life Safety sub-committee, Utilities Management sub-committee, and Water Management committee. Participate in select regulatory meetings, such as the Environment of Care, Infection Prevention and Control, and Office of Emergency Management committees.
• Schedule, organize documentation, and provide corrective action for compliance inspection, testing, and maintenance, including fire drills and Interim Life Safety Measures.
• Participate in the weekly Environment of Care Rounding with a multidisciplinary team of managers and directors. Report findings, corrections, and any training needed.
• Use data and completed risk assessments to provide recommendations to evaluate and improve the functions of the Fire and Life Safety and Utilities Management programs. Provide updates to the Environment of Care Committee as needed.
• Review construction drawing designs to validate Life Safety Code compliance. Complete Interim Life Safety Measures assessment to start construction work authorization. Maintain accurate and updated Life Safety Drawings.
• Manage and post area of effect maps for utility services such as fire sprinklers, medical gas shutoff valves, water distribution, and ventilation.
• Manage the hospital’s water management program. Oversee and schedule vendors, report findings, corrections, and conduct training as needed.
• Collaborate with medical staff and other LPCH staff to ensure that the highest quality of service is delivered to patients; continually strive to facilitate the productive efforts of all hospital staff members. Consistently assess customer needs in order to develop and/or ensure that existing services maintain and deliver quality characteristics which meet the needs of customers and external regulatory and statutory requirements.
• Educate staff, vendors, and contractors on compliance for codes and policies. Assist to establish and deliver required training for Engineering staff for Cal‑OSHA safety program.
• Manage multiple daily workflows for equipment rounding such as Elevator, Neg/Pos pressure rooms, and egress routes. Conduct ongoing process improvement initiatives to improve workflow and safety.

Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities as well as possession of any required licenses or certifications is qualifying.

Education: Bachelor's Degree

Experience: Four (4) years of progressively responsible and directly related work experience

License/Certification: None Required.

Knowledge

• Knowledge of and proficiency in the use of the suite of Microsoft Office professional applications and Microsoft Project.
• Knowledge of local, state and federal regulatory requirements related to areas of functional responsibilities.
• Knowledge of CMS and Joint Commission standards and elements of performance.
• Ability to write reports and procedures and develop and maintain organization schedules.
• Ability to establish and maintain effective relationships with widely diverse groups, including individuals at all levels both within and outside the organization and gain their cooperation.
• Ability to handle potentially sensitive situations by applying consultative skills in working with internal and external constituent groups.
• Ability to organize, plan, motivate, mentor, direct and evaluate the work of others.
• Ability to prioritize work by making informed judgments and to develop solutions for complex problems.
• Ability to lead and influence cross‑functional teams in multiple departments or organizations.
• Knowledge of maintenance program and content.

Physical Requirements

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

Additional Information

Pay Range

Compensation is based on the level and requirements of the role. Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data. Typically, new team members join at the minimum to mid salary range.

Minimum to Midpoint Range (Hourly): $45.74 to $59.46

Stanford Medicine Children’s Health (SMCH) strongly values diversity and is committed to equal opportunity and non‑discrimination in all of its policies and practices, including the area of employment. Accordingly, SMCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.