Budget Support Specialist

FedWriters, Inc.; Alexandria (VA); Hybrid; USD 35,000 - 59,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

401(k) Plan

Holiday Pay

Paid Time Off

Job summary

FedWriters, Inc. supports the USAO – Eastern District of Virginia in managing budgetary obligations, payments, and financial records. The role requires handling UFMS entries, ensuring compliance with federal regulations, and maintaining accurate financial documentation.

This hybrid, full-time position in Alexandria, VA offers growth opportunities and a collaborative environment. A high school diploma is required, with a bachelor's degree preferred. US citizenship is required.

Qualifications

• 4+ years of experience in finance, accounting, or budgeting.
• Proficiency in Microsoft Office.
• US citizenship required.
• High school diploma required.
• Bachelor's in finance, accounting, public administration, or related field preferred.

Responsibilities

• Receive obligating documents for all types of expenses incurred by the District.
• Enter accounting information into UFMS and ensure proper funding obligations.
• Review documents for accuracy and completeness.
• Assign requisition numbers to obligate requests.
• Record funding obligations and payee information into UFMS.
• Monitor obligation tracking procedures and adjust as needed.
• Provide guidance on completing requests for obligation.
• Develop an organized payment file system for vouchers and invoices.
• Research payment files to prevent duplicate payments.

Skills

Finance experience

US citizenship

Attention to detail

Education

High school diploma

Bachelor's degree (finance/accounting/public administration)

Tools

Microsoft Office

Job description

Overview

Are you a detail-oriented financial professional looking to make a meaningful impact in support of federal law enforcement? This is your opportunity to play a critical role in the fiscal operations of one of the most prominent U.S. Attorney's Offices in the country.

The Department of Justice, United States Attorney's Office (USAO) – Eastern District of Virginia is one of the largest and most active U.S. Attorney's Offices in the nation, prosecuting a wide range of federal criminal and civil cases that protect the integrity of our communities and government institutions. The USAO – EDVA relies on skilled financial professionals to ensure accuracy, compliance, and efficiency across all budgetary functions in direct support of its critical law enforcement mission.

This position serves as a key financial operations resource for the USAO, managing the full lifecycle of budgetary obligations, payment processing, and financial recordkeeping. The incumbent will maintain accurate entries within the United States Financial Management System (UFMS) and ensure all financial transactions are processed accurately, efficiently, and in full compliance with federal regulations and accounting standards.

FWI has been recognized as a Top Workplace by the Washington Post in 2024 and 2025, offering excellent growth opportunities in a collaborative environment.

Work Schedule and Location:

Hybrid: This full-time hybrid position will work Monday through Friday, 8:00 AM to 5:00 PM, with 2 days onsite at the USAO office in Alexandria, VA

Note: The first three months are required to be 100% on site.

Responsibilities

• Receiving obligating documents for all types of expenses incurred by the District

• Assuring entry of appropriate accounting information to litigative obligations

• Reviewing documents to ensure they are accurate and complete

• Assisting with the assignment of requisition numbers to obligate requests according to budget category, account classification, and other funding codes

• Recording funding obligations and accompanying payee information into UFMS

• Monitoring obligation tracking procedures

• Adjusting obligations in UFMS

• Providing guidance to employees on the completion of requests for obligation

• Developing an organized payment file system for obligation of vouchers and invoices

• Researching payment files to determine whether pending invoices or vouchers have been previously paid to prevent duplicate payments

• Purging files as required

• Maintaining the financial management payment files and advising financial management staff regarding recommended changes or updates

• Scheduling payment for electronic wire transfers (EFT), treasury payments, and third-party checks

• Maintaining accountability of related records, advising the financial management staff whenever discrepancies are identified

• Preparing and processing vouchers and invoices for payment

• Using UFMS to prepare reports on financial activities

• Producing a variety of written documents and materials utilizing a range of office software applications

Qualifications

Required:

• High school diploma
• US citizenship
• 4+ years of experience in finance, accounting, or budgeting
• Proficiency in Microsoft Office
• Experience and expertise required to perform the above duties

Desired:

• Bachelor's in finance, accounting, public administration, or related field.
• Professional certification such as CPA, CFA, or federal financial management certification.

FWI is an Equal Opportunity Employer, including disability/vets.

Why Join Our Team

At FWI, we place the highest importance on creating an exceptional employee experience. You'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off

Pay Range

Minimum Wage Rate: $26.03 / H&W $4.57

Max annual salary cannot exceed $58,676.00