Budget Officer

Atlantic Partners Corporation; North Carolina; On-site; USD 90,000 - 130,000; Full time

Job summary

Atlantic Partners Corporation is seeking a Budget Officer Senior to lead centralized financial operations across multiple programs, grants, and funding streams in North Carolina. This role oversees invoice management, budget monitoring, compliance, and multi‑agency coordination to support executive decision‑making.

You will maintain documentation across SharePoint, Smartsheet, NetPlus, and contract folders, build dynamic dashboards, monitor burn rates, and deliver timely, accurate reporting.

Qualifications

• Experience with public sector budgeting, grant management, or APD/OAPD requirements.
• Strong analytical skills and ability to manage complex financial workflows.
• Proficiency with structured documentation systems such as SharePoint, Smartsheet, NetPlus.
• Ability to coordinate across diverse stakeholder groups including finance, procurement, legal, contractors, and program teams.
• Exceptional attention to detail and ability to produce clear financial reporting.

Responsibilities

• Maintain end-to-end ownership of all invoices across programs, grants, and funding streams.
• Track invoice intake, validation, coding, approval routing, and submission timelines.
• Ensure invoices are coded to AMUs, cost centers, project IDs, and funding requirements.
• Monitor payment status, resolve delays with multiple agencies and contractors.
• Manage documentation repositories across SharePoint, Smartsheet, NetPlus, contracts, and APD/OAPD support systems.
• Build and maintain dynamic budget dashboards reflecting real-time spending and obligations.
• Prepare monthly financial summaries, variance analyses, and leadership briefings.
• Develop SOPs for finance workflows, invoice processing, and interagency submissions.
• Serve as compliance point for CMS reporting, audits, and financial reviews.
• Provide financial insights to support program execution and partner coordination.
• Identify risks related to timing, documentation gaps, and cross-system misalignment.

Skills

Analytical skills

Attention to detail

Communication skills

Cross-functional coordination

Public sector budgeting

Tools

SharePoint

Smartsheet

NetPlus

Job description

The Budget Officer Senior provides centralized, reliable management of the company expanding and increasingly complex financial operations. This role oversees the full lifecycle of invoice management, structured documentation, budget monitoring, compliance processes, and multi‑agency financial coordination. By serving as the financial operations hub for the division, the Budget Officer Senior ensures predictable workflows, strengthens contractual compliance, and enables transparent, timely financial reporting that supports executive decision‑making.

Key Responsibilities

• Maintain end‑to‑end ownership of all HIEA invoices across major programs, grants, and funding streams.
• Track invoice intake, validation, coding, approval routing, and submission timelines.
• Ensure all invoices are accurately coded to AMUs, cost centers, project IDs, and applicable federal/state funding requirements.
• Monitor payment status, identify delays, and proactively resolve issues with DIT AP, DHB Finance, contractors, and partner agencies.

2. Structured Documentation Across Multiple Systems

• Manage comprehensive documentation repositories across SharePoint, NetPlus, Smartsheet, contract folders, and APD/OAPD support systems.
• Maintain accurate storage of MOUs, budget artifacts, contractor records, manual invoice packets, AP submissions, RITM documentation, and audit‑ready materials.
• Ensure version control, data integrity, and consistent documentation standards across systems.

3. Budget Tracking, Monitoring & Reporting

• Build, update, and maintain dynamic budget dashboards reflecting real‑time spending across AMUs, cost centers, grant codes, FFP splits, and contractual obligations.
• Track burn‑rates for major contracts and financial commitments (e.g., SAS cloud services, contractor pools, ELR, RHT, APDs).
• Prepare monthly financial summaries, variance analyses, spending projections, and leadership briefings.
• Alert leadership to anomalies, over‑/under‑spend trends, pending invoices, or upcoming major financial events.

4. Compliance, SOP Development & Process Governance

• Develop and maintain standardized SOPs for all finance workflows, invoice processing, document retention, and interagency submissions.
• Ensure financial processes align with federal APD/OAPD requirements, DHB financial rules, DIT internal guidance, and contract terms.
• Serve as the primary compliance point‑person for CMS reporting, audits, and financial reviews.
• Serve as the central financial liaison to DHB Finance, DHHS operations, DIT AP, legal, procurement, program leads, contractors, and partner agencies.
• Resolve discrepancies, coding corrections, cost allocations, and interagency approval delays.
• Monitor multi‑agency workflow dependencies to ensure timely throughput and program alignment.

6. Contractual & Programmatic Support

• Support financial components of MOUs, amendments, APD/OAPD budgets, contract terms, and grant‑related funding structures.
• Collaborate with program leads to ensure spending aligns with contract obligations and legislative intent.
• Provide financial insights to support program execution, partner coordination, and strategic decision‑making.

7. Operational Stability & Risk Mitigation

• Identify risks related to invoice timing, documentation gaps, inconsistent reporting, unclear financial ownership, or cross‑system misalignment.
• Reduce errors, bottlenecks, and compliance vulnerabilities caused by distributed, non‑specialized financial workflows.
• Ensure stable, predictable financial operations that strengthen partner trust and agency performance.

Preferred Qualifications

• Experience with public sector budgeting, grant management, or APD/OAPD requirements.
• Strong analytical skills with experience managing complex financial workflows.
• Proficiency with structured documentation systems (SharePoint, Smartsheet, NetPlus, or similar).
• Ability to coordinate across diverse stakeholder groups including finance, procurement, legal, contractors, and program teams.
• Exceptional attention to detail, organization, and documentation accuracy.
• Strong communication skills and ability to produce clear, actionable financial reporting.