Budget Manager

Columbia University; New York (NY); Hybrid; USD 79,000 - 90,000; Full time

Job summary

Columbia Business School’s Office of the Provost seeks a Budget Manager to support the Director of Budget for Academic Affairs and the Director of Academic Affairs. The role focuses on budget management, data analysis, faculty affairs and communications, requiring the ability to prioritize multiple deadlines in a professional environment.

The Budget Manager will oversee academic budgets, Summer Session funds, RA/TA hiring workflows in PageUp, and Provost Impact Awards.

Qualifications

• Bachelor's degree in Finance, Accounting, or a closely related field.
• 5+ years of experience supporting budget management in a complex higher education environment.
• Excellent organizational, communication, and writing skills.
• A high degree of attention to detail and accuracy.
• Ability to handle confidential information responsibly.
• The ability to set priorities and handle multiple assignments and deadlines.
• Excellent judgment while operating in a highly professional manner.
• Team worker who can also work independently with minimal supervision.
• Proficient in: MS Office, Google Applications, Adobe Acrobat, and Zoom

Responsibilities

• Prepare budget transfers for Faculty Seed funds, Professional Development funds, Summer Salaries, and Faculty Supplements based on the academic calendar. Prepare ad hoc transfers for faculty salary throughout the year.
• Prepare personnel documents for Summer Salary, Faculty Supplement, and Program Director supplements
• Review and approve budget transfers from academic departments, personnel documents, purchases, and reimbursement expenses
• Manage Summer Session Budget – Manage the summer courses budget of $3M. Send a call for the summer budget to the departments, fund the academic department's summer budgets, prepare and send summer appointment letters to faculty and lecturers/professors of teaching, monitor enrollment, and cancel or pro-rate salaries as needed
• Manage RA/TA hiring and tuition point approval - Review new hire RA/TAs in PageUp, review and approve personnel documents for reappointments, and communicate with FinAid on tuition point approval and allocation
• Manage Provost Impact Awards - launch call for proposals, populate committees for review, coordinate notification of awards, and manage and oversee budgets for each awardee
• Manage 140+ faculty Collaboration, Professional Research Funds and seed funds, budget of $1M funding, - Tracking spending and balances, assist faculty and DAAs with purchases and vendor Unimarket, and communicate with the DAAs and faculty on seed balances and end dates
• Prepare ad hoc reports as needed
• Communicate with Departments for annual reviews and teaching observation of pre-tenure faculty and Professors of Teaching. Track responses and progress.
• Send the sabbatical call to the Departments, review proposals and requests for resources, prepare letters, and document sabbaticals.
• Organize and document all aspects of the faculty lifecycle. Responsible for maintenance of the Faculty Affairs records.
• Collects adjunct appointment and promotion requests and reviews them with the Senior Vice Dean for Faculty Affairs. Manages requests for honorary appointments and prepares appointment letters.
• Manages promotion-to-full career pathway for Professor of Teaching with SVDfFA

Skills

Budget management

Organizational skills

Communication

Attention to detail

Confidential information handling

Multitasking

Judgment

Teamwork

MS Office

Google Apps

Adobe Acrobat

Zoom

Education

Bachelor's degree in Finance/Accounting

Tools

Banner

Anaplan

PageUp

Unimarket

Emburse

Tableau

Job description

Posting Summary: The Office of the Provost is seeking a Budget Manager to support the Director of Budget for Academic Affairs and the Director of Academic Affairs. The position’s main responsibilities are budget support, data analysis, faculty affairs, and communications. We are looking for someone with the ability to set priorities and handle multiple assignments and deadlines, and excellent judgment while operating in a highly professional manner.

Job Summary/Basic Function: The Budget Manager supports the Director of Budget for Academic Affairs and the Director of Academic Affairs. The position’s main responsibilities are budget support, data analysis, faculty affairs, and Communications. CHARACTERISTIC DUTIES AND RESPONSIBILITIES: Academic Affairs Budget Project Management and Support

• Prepare budget transfers for Faculty Seed funds, Professional Development funds, Summer Salaries, and Faculty Supplements based on the academic calendar. Prepare ad hoc transfers for faculty salary throughout the year.
• Prepare personnel documents for Summer Salary, Faculty Supplement, and Program Director supplements
• Review and approve budget transfers from academic departments, personnel documents, purchases, and reimbursement expenses
• Manage Summer Session Budget – Manage the summer courses budget of $3M. Send a call for the summer budget to the departments, fund the academic department's summer budgets, prepare and send summer appointment letters to faculty and lecturers/professors of teaching, monitor enrollment, and cancel or pro-rate salaries as needed
• Manage RA/TA hiring and tuition point approval - Review new hire RA/TAs in PageUp, review and approve personnel documents for reappointments, and communicate with FinAid on tuition point approval and allocation
• Manage Provost Impact Awards - launch call for proposals, populate committees for review, coordinate notification of awards, and manage and oversee budgets for each awardee
• Manage 140+ faculty Collaboration, Professional Research Funds and seed funds, budget of $1M funding, - Tracking spending and balances, assist faculty and DAAs with purchases and vendor Unimarket, and communicate with the DAAs and faculty on seed balances and end dates
• Prepare ad hoc reports as needed

Faculty Affairs

• Communicate with Departments for annual reviews and teaching observation of pre-tenure faculty and Professors of Teaching. Track responses and progress.
• Send the sabbatical call to the Departments, review proposals and requests for resources, prepare letters, and document sabbaticals.
• Organize and document all aspects of the faculty lifecycle. Responsible for maintenance of the Faculty Affairs records.
• Collects adjunct appointment and promotion requests and reviews them with the Senior Vice Dean for Faculty Affairs. Manages requests for honorary appointments and prepares appointment letters.
• Manages promotion-to-full career pathway for Professor of Teaching with SVDfFA

Other Duties as assigned

• Work on other projects as assigned by Provost Office Leadership

Minimum Qualifications:

• Education: Bachelor's degree in Finance, Accounting, or a closely related field
• 5+ years of experience supporting budget management in a complex higher education environment.
• Excellent organizational, communication, and writing skills
• A high degree of attention to detail and accuracy
• Ability to handle confidential information responsibly
• The ability to set priorities and handle multiple assignments and deadlines
• Excellent judgment while operating in a highly professional manner
• Team worker who can also work independently with minimal supervision
• Proficient in: MS Office, Google Applications, Adobe Acrobat, and Zoom

Preferred Qualifications:

• Experience in Higher Education
• Knowledge of Banner, Anaplan, PageUp, Unimarket, Emburse, Tableau
• Advanced in MS Excel, Google Sheets
• Excellent problem detection and problem-solving skills
• Demonstrated commitment to creating hospitable and inclusive environments.
• The ability to set priorities and handle multiple assignments and deadlines
• Excellent judgment while operating in a highly professional manner

Salary Range:

$79,000 - $90,000

Work Modality:

Hybrid

Competitive Compensation and Benefits

The salary range reflects the College’s good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity.

Our benefits contribute significantly to the total compensation package that includes medical, dental, vision, and supplemental insurance plans; flexible and hybrid work schedules; tuition remission; life insurance; short and long-term disability insurance; an exceptional employer retirement matching program; health savings accounts (HSA), flexible spending accounts (FSA), Public Service Loan Forgiveness eligibility, and a robust Employee Assistance Program (EAP).

Hybrid/Remote

Teachers College maintains a hybrid work environment, which provides employees with flexible work arrangements while ensuring we preserve the important aspects of our unique in-person college-campus culture. Depending on role and business needs, colleagues will either work onsite or in a hybrid model (a combination of in-office and virtual days). Employees are expected to live within a 150-mile radius of the College.