Budget & Finance Analyst Senior

City of Charlotte; United States; On-site; USD 70,000 - 101,000; Full time

Benefits offered by this job

Comprehensive benefits package

Drug and alcohol-free workplace

Job summary

The City of Charlotte seeks a Budget & Financial Analyst to manage grant budgets, ensure policy compliance, and oversee financial administration for federal/state funds, foundation contributions, and inter-departmental projects. The role emphasizes accurate reporting, audit readiness, and cross‑department collaboration.

Responsibilities include coordinating grant finances, maintaining records, producing performance reports, and guiding post‑award processes to optimize fiscal operations across

Qualifications

• Five+ years of related experience or equivalent combinations of education and experience.
• Experience with grants and project budgets and related spending plans.
• Ability to interpret procurement and reporting requirements and maintain audit trails.

Responsibilities

• Coordinates projects and grants financial processes within the City’s financial system.
• Performs budgetary functions in the Project Ledger and Award module.
• Maintains project/grant records for audit trails and compliance.
• Prepares grants performance and financial reports in federal/state systems.
• Provides training and guidance on post-award processes and systems.

Skills

Budget management

Grant analysis

Financial reporting

Procurement compliance

Data analysis

Policy interpretation

Education

High School Diploma

Associate's Degree

Bachelor's Degree

Tools

City financial system (Project Ledger)

Job description

Department: Charlotte-Mecklenburg Police Department Salary: $70,166.00 - $100,864.19

Welcome to the City of Charlotte Charlotte is America’s Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality life for all residents. Our guiding principles include: Attracting and retaining a skilled and diverse workforce Valuing teamwork, openness, accountability, productivity, and employee development Providing all customers with courteous, responsive, accessible, and seamless quality services Taking initiative to identify, analyze, and solve problems Collaborating with stakeholders to make informed decisions

SUMMARY

The Budget & Financial Analyst Ensure policy compliance and budgetary/financial management and administration for all Grants (Federal and State), Special Fund Projects, Asset Forfeiture funds (USDOJ, US Treasury and the NC Illegal Substance Tax Fund), Foundation contributions and private donations, Federal reimbursements, NC 911 funds and Inter-departmental funded projects: This includes ensuring that all financial transactions are in compliance with applicable policies and procedures, and that all funds are managed in an efficient and effective manner.

Major Duties and Responsibilities

• Coordinates all projects and grants financial processes within the City’s financial system.
• Performs all budgetary functions within the City’s financial system Project Ledger and Award module.
• Performs the project and grant accounts record set up, maintenance and close out process in the financial system.
• Performs the grants performance and financial reports in the federal and state systems.
• Interprets, monitors, analyzes and implements Federal, State and City statutes, policies and award conditions as they apply to the projects and grants.
• Reviews all projects and grants purchases, contracts and change orders ensuring policy compliance, budget approval and availability.
• Maintains the project and grant records for proper audit trails.
• Maintains the project and grant-funded asset records to ensure information is accurate and up to date.
• Provides training, guidance and advice to enhance understanding around post-award process and systems as well as optimizing fiscal operations and processes.
• Assess opportunities to enhance the projects and grants management by eliminating bottlenecks, streamline workflow processes, improve efficiencies.
• Develop and implement effective communications with Grant and Project Managers to optimize grant award and post grant award compliance, ensuring smooth functioning.
• Establishing effective collegial working relationships with City and external liaisons, such as Federal and State Grant Managers, Monitors and Auditors, to facilitate work processes.
• Coach and mentor other project team members: This includes providing guidance and support to the team to help them develop their skills and knowledge to properly administer the project.
• Perform other duties as assigned.

Minimum Qualifications

• High School Graduate or equivalent with at least five (5) years of related experience
• OR Associate’s Degree and three (3) years of related experience
• OR Bachelor’s Degree and one (1) year of related experience

Knowledge, Skills, and Abilities

• Prioritizing competing demands: This includes the ability to identify and manage multiple tasks and deadlines, and to adjust priorities as needed.
• Analyzing grant and project budgets and related spending plans: This includes the ability to understand and interpret financial data, and to identify areas where costs can be saved.
• Following the proper procurement and reporting requirements: This includes the ability to follow all applicable laws and regulations, and to prepare accurate and timely reports.
• Working well under pressure: This includes the ability to remain calm and focused under pressure, and to meet deadlines even when faced with unexpected challenges.
• Customer service orientation.
• Initiative and responsiveness.
• Establishing working relationships.
• Communicating necessary procedural or policy changes.
• Preparing and presenting clear and concise reports, correspondence and other written materials.
• Establishing and maintaining effective and cooperative working relationships.
• Exercising judgment and discretion.
• Expressing ideas effectively, both orally and in writing.
• Identifying and effectively responding to issues, concerns and needs.

ADA and Other Requirements

Positions in this class typically require: grasping, talking, hearing, seeing, and repetitive motions.

Physical Requirements

• Remaining in a stationary position, often sitting or standing for prolonged periods
• Occasional movement throughout the workday daily to interact with staff and accomplish tasks
• Communicating both verbally and written in order to exchange information
• Repeating motions of holding, grasping, turning, that may include the wrist, hands, and/or fingers
• Light to moderate lifting and carrying
• Lift up to 50 pounds
• Work primarily in office environment
• Ability to operate office equipment, such as computer, copier, fax machine, and phone

Sensory Requirements

• Concentrated and attentive use of one or more senses (visual, audio, and other sensory modalities) for proofreading, data entry, tabulating data.
• Ability to operate in an environment with frequent interruptions from people and or noises, which in return could result in some level of stress, fatigue, or strain.
• Comprehensive written information in work-related documents.
• Ability to hear, understand, and distinguish speech.

Working Conditions

Exposure to environmental factors poses a limited risk of minor injury or illness. Moderate exposure to environmental conditions (such as officers, community members, victims, etc.); and frequent exposure to computer screens, files and phone.

CONDITIONS OF EMPLOYMENT

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check. Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports. Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior.

Our culture is to serve the community honorably.

Benefits

• The City of Charlotte provides a comprehensive benefits package to eligible employees.
• Click here to learn more about the City of Charlotte’s benefits.
• The City of Charlotte is a drug and alcohol-free workplace.

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The City of Charlotte is committed to making our services and programs accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modifications will be provided. To make a request, please fill out the Innovation & Technology ADA request form or call 704.336.4120.