Budget Coordinator/Cost Analyst

ICF Olson; United States; Remote; USD 81,000 - 139,000; Full time

Job summary

ICF seeks a Federal Budget Coordinator / Cost Analyst to oversee budgeting, cost reporting, and financial controls for federally funded programs. You will coordinate with USPS leadership, finance, and stakeholders to ensure regulatory compliance and audit readiness.

The role requires preparing budgets across multiple funding sources, applying GAAP, supporting monthly closes, and delivering reports to leadership and government clients.

Qualifications

• Bachelor’s degree required.
• Minimum 3 years of financial analysis experience related to IT programs.
• US Citizenship required by federal contract

Responsibilities

• Develop, manage, and monitor budgets across funding sources and fiscal years; track obligations, expenditures, burn rates, and forecasts.
• Apply cost accounting to ensure accurate allocation, allowability, and documentation of costs; reconcile charges.
• Prepare and deliver routine and ad hoc financial reports for program leadership and government clients.

Skills

Financial analysis

Budgeting

Attention to detail

Communication

Education

Bachelor's degree

Tools

GAAP

Excel

Cost accounting

Auditing

Job description

The Federal Budget Coordinator / Cost Analyst is responsible for overseeing planning, execution, monitoring, and reporting of budgets and costs for federally funded programs and contracts. This role ensures financial integrity, regulatory compliance, and accurate cost accounting in accordance with federal regulations, contract requirements, and generally accepted accounting principles (GAAP). The position serves as a key liaison between USPS leadership, finance, and external stakeholders to support sound fiscal management and audit readiness.

Key Responsibilities

Federal Budget Coordination

• Develop, manage, and monitor program and contract budgets across multiple funding sources and fiscal years. Track obligations, expenditures, burn rates, and forecasts to ensure alignment with approved funding levels and contract terms. Prepare budget justifications, estimates at completion (EACs), and variance analyses; identify risks and recommend corrective actions. Support budget modifications, re-baseline efforts, and funding realignments in coordination with program and contracting staff.

Cost Accounting & Financial Controls

• Apply cost accounting principles to ensure accurate allocation, allowability, and documentation of direct and indirect costs. Review and reconcile labor, subcontractor, vendor, and other direct charges against approved budgets and cost structures. Maintain audit-ready financial records, including supporting documentation for invoices, accruals, and cost transfers. Support monthly close activities, reconciliations, and financial reporting in coordination with corporate finance teams. Assist with internal and external audits, monitoring reviews, and responses to findings or data requests.

Reporting & Stakeholder Support

• Prepare and deliver routine and ad hoc financial reports for program leadership, corporate finance, and government clients. Serve as a financial advisor to project managers, providing guidance on budgeting, cost controls, and financial decision-making. Contribute to the development and improvement of financial policies, procedures, templates, and tracking tools.

Required Qualifications

• Bachelor’s degree
• Minimum of 3 years of experience with financial analysis related to IT programs
• US Citizenship required by federal contract

Additional Qualifications

• Demonstrated experience supporting budgets and cost accounting for federal contracts or federally funded programs.
• Working knowledge of GAAP and federal financial compliance requirements.
• Strong analytical skills with the ability to interpret financial data and communicate results clearly.

Preferred Qualifications

• Experience with government contracting or grant environments (e.g., cost-reimbursable, T&M, FFP).
• Familiarity with USPS financial systems, project accounting tools, and advanced Excel or reporting platforms.
• CPA, CMA, or similar professional certification (or progress toward certification).

Salary

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. The pay range for this position based on full-time employment is: $81,499.00 - $138,549.00 Nationwide Remote Office (US99)

Equal Opportunity Statement

We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO policy. We will consider for employment qualified applicants with arrest and conviction records.

Reasonable Accommodations

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please email [e-mail] and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [e-mail]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Read more about workplace discrimination rights or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.