Budget and Admin Associate Specialist

Canon USA; San Jose (CA); Hybrid; USD 70,000 - 82,000; Full time

Benefits offered by this job

Employee referral bonus

Employee discounts

Dress for Your Day attire program

Volunteer opportunities

Canon welcome kit and merch

Job summary

Canon USA in San Jose, CA, seeks a Budget & Administrative support professional to back four product groups in the Industrial Products Division. You will generate financial summaries, analyze forecasts, and automate reports, while liaising with IT, Purchasing, Accounting, and Sales to resolve issues and register new customers.

The role emphasizes analytical, detail‑oriented work with strong communication, and requires proficiency in Google Workspace, VBA, Excel, and PowerPoint.

Qualifications

• Requires fluent Japanese/English oral and written communication skills.
• A Bachelor's degree in a relevant field or 0-2 years of related experience.
• Previous experience in accounting or finance is highly preferred.
• Candidate should be analytical and detail oriented with proven verbal and written communication skills.
• Proficiency in Google Workspace, Gmail, VBA, Excel and PowerPoint.
• Python, QuickBooks, Oracle experience a plus.

Responsibilities

• Generate moderately complex daily financial summary reports with daily analyses for department management overview.
• Prepare/analyze financial forecasts in support of organization's annual budget process: expenses/service fees/staffing forecasts/statistical reporting.
• Assist with improving/automating the various financial report update processes.
• Perform variance analysis comparing actual expenses against monthly/annual budgets, reporting key discrepancies and trends.
• Collect/analyze information on sales/expenses in order to provide accurate and timely reports to assist in the development of long range & short term sales forecasts, budgets and quotas.
• Liaise with Canon departments (IT, Purchasing, Accounting, Corporate Planning, Traffic & Distribution) and assist with order entry, administration and product scheduling processes, monitor open accounts, interface with Sales Team and customers to resolve credit issues, register new customers, vendors.

Skills

Bilingual Japanese/English

Education

Bachelor's degree in a relevant field

Tools

Google Workspace

Gmail

VBA

Excel

PowerPoint

Python

QuickBooks

Oracle

Job description

We are growing... so if you enjoy a fast pace with a variety of responsibilities, we want to hear from you!

You will be challenged with providing Budget & Administrative support to four distinct product groups that comprise Canon's Industrial Products Division.

Headquartered in San Jose, CA, we sell and service our products primarily here in the Americas, with some activities extending to Europe and Asia.

Your Impact

Generate moderately complex daily financial summary reports with daily analyses for department management overview.

Prepare/analyze financial forecasts in support of organization's annual budget process: expenses/service fees/staffing forecasts/statistical reporting.

Assist with improving/automating the various financial report update processes.

Perform variance analysis comparing actual expenses against monthly/annual budgets, reporting key discrepancies and trends.

Collect/analyze information on sales/expenses in order to provide accurate and timely reports to assist in the development of long range & short term sales forecasts, budgets and quotas.

• Compile monthly sales forecast information including sales volumes, gross profit and unit sales projections in order to determine actual and projected sales results by products type and sales region.
• Provide Payroll the appropriate sales commission figures on a monthly basis determined by tracking individual expenses, gathering actual sales volume by region, and logging appropriate events related to new product development activities.
• Liaise with the various Canon departments i.e. computer support (Information Technology), purchasing (Corporate Services), budgeting & credit (Accounting), planning & forecasting (Corporate Planning), and import/export (Traffic & Distribution).
• Assist with order entry, administration and product scheduling processes, monitor open accounts, interface directly with our Sales Team and customers to resolve credit issues, register new customers, vendors and.

About You: The Skills & Expertise You Bring

Requires fluent Japanese/English oral and written communication skills.

A Bachelor's degree in a relevant field or 0-2 years of related experience.

• Previous experience in accounting or finance is highly preferred.
• Candidate should be analytical and detail oriented with proven verbal and written communication skills.

Proficiency in Google Workspace, Gmail, VBA, Excel and PowerPoint.

• Python, QuickBooks, Oracle experience a plus.

In accordance with California law, we are providing the anticipated base salary for this role if filled in California: $70,310 - $81,550

Company Overview

About our Company - Kyosei philosophy of social and environmental responsibility. To learn more about Canon, visit us at www.usa.canon.com and connect with us on LinkedIn at https://www.linkedin.com/company/canonusa.

Who We Are

Where Talent Fosters Innovation. Do you want your next professional experience to be filled with purpose and opportunity, world-class team members, and impactful work? Driven by our mission of exceeding customer expectations with our technologies and enriching the lives of our local communities and staff, we are a phenomenal team working collaboratively toward common goals. Our employees have a strong work ethic, creativity, and a cooperative spirit. We believe in integrity, respect, empowerment, and making a difference in the communities we serve. There is a strong sense of pride in what we do individually and together as a team. Join us and discover what it means to work for a global digital imaging leader with an unparalleled reputation for quality and innovation.

What We Offer

You’ll be joining a leader in digital imaging and innovation with an immense opportunity to make an impact and create your own rewarding career. We demonstrate commitment to our employees by offering a full range of rewards, including competitive compensation and benefits.

And Even More Perks!

• Employee referral bonus
• Employee discounts
• "Dress for Your Day" attire program (casual is welcome, based on your job function)
• Volunteer opportunities to give back to our local community
• Swag! A Canon welcome kit and official merch you can’t get anywhere else

†Based on weekly patent counts issued by United States Patent and Trademark Office.

All referenced product names, and other marks, are trademarks of their respective owners.

Canon U.S.A., Inc. offers a competitive compensation package including medical, dental, vision, 401(k) Savings Plan, discretionary profit sharing, discretionary success sharing, educational assistance, recognition programs, vacation, and much more. A more comprehensive list of what we have to offer is available at https://www.usa.canon.com/about-us/life-at-canon/benefits-and-compensation.

We comply with all applicable federal, state and local laws, regulations, orders and mandates, including those we may be required to follow as a federal government contractor/subcontractor.

You must be legally authorized to work in the United States. The Company will not pursue or support visa sponsorship. All applicants must reside in the United States at the time of hire.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you are not reviewing this job posting on our Careers’ site https://www.usa.canon.com/about-us/life-at-canon , we cannot guarantee the validity of this posting. For a list of our current postings, please visit us at https://www.usa.canon.com/about-us/life-at-canon.

#CUSA

Workstyle Description

Hybrid - This position is full time and offers a hybrid work schedule requiring you to be in the office three days a week and an option to work from home the remainder of the week (unless a specific business need arises requiring in office attendance on other days). Note that work schedules and office reporting requirements may change from time to time based on business needs.

Posting Tags

#PM19 #CUSA