Budget Analyst - Microbiology

The University of Kansas Health System; Kansas City (MO); On-site; USD 61,000 - 91,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

The University of Kansas Health System is seeking a Budget Analyst for Microbiology to provide budget planning, financial analysis, grant management, payroll oversight, and procurement support within the SOM KC Department of Microbiology, Molecular Genetic and Immunology. You will collaborate with faculty and administration to ensure fiscal stewardship and compliant operations.

The role includes managing purchasing, travel, and post-award accounting, and supporting lab cost tracking and

Qualifications

• Four years of progressively responsible experience in budgeting, accounting, finance, grants administration, or related business operations.
• Experience analyzing financial data and preparing financial reports.
• Experience using Microsoft Office applications.

Responsibilities

• Review and approve BPC purchases using State of Kansas purchasing rules and funding agency requirements; enter transactions in Workday.
• Review lab purchasing requests, verify funding, enter requisitions, and manage documentation in Workday.
• Maintain PI spending tracking and monthly lab reports to avoid overexpenditures for senior admin and PIs.
• Enter travel requests and reimbursements in Workday following state and university requirements.
• Provide spending analyses and projections to senior administration as needed, at least monthly.
• Assist with billing and expenses for the flow cytometry core lab and related service contracts.
• Assist the Chair and Senior Admin with pre-award submissions, data entry for faculty CVs, and equipment purchases.

Skills

Budgeting

Financial analysis

Microsoft Office

Education

Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, Healthcare Administration, or related field

Tools

Workday

Concur

PeopleSoft

Job description

Department:

SOM KC Department of Microbiology, Molecular Genetic and Immunology

Microbiology Administration

Position Title:

Budget Analyst - Microbiology

Job Family Group:

Professional Staff

Job Description Summary:

The Budget Analyst provides financial, research administration, and operational support for departmental and sponsored research activities. This position is responsible for budget planning, financial analysis, grant management, payroll oversight, procurement, travel administration, compliance monitoring, and operational coordination. The Budget Analyst works closely with faculty, departmental leadership, Sponsored Programs Administration, Research Administration, and university business offices to ensure effective fiscal stewardship, regulatory compliance, and efficient business operations.

Job Description:

Key Roles and Responsibilities

Purchasing and Post Award Accounting:

• Review and approve Business Procurement Card (BPC) purchases made by Microbiology labs using State of Kansas purchasing rules and funding agency requirements. Enter all required BPC transaction information into Workday. Manage BPC transaction documents and keep BPC card information confidential.
• Review lab and departmental purchasing requests and all departmental accounts monthly bills, verify funding and enter requisitions, and other financial transactions in Workday. Manage documentation. Order, inventory and purchase all items and equipment not purchased by Faculty or Faculty designee. Review and approve all requisitions placed by all buyers in Workday.
• Maintain PI spending tracking spreadsheet and lab monthly reports to avoid overexpenditures and provide updates to senior administrator and PIs as needed.
• Enter all travel requests and personal reimbursements into Workday following all State of Kansas, Research Institute, and KUEA requirements.
• Work closely and in conjunction with the senior department administrator to assist with preparing and providing spending analyses and projections and reports (as requested or as needed, but at least monthly).

Flow Cytometry:

• Work with core laboratory personnel and the senior department administrator on billing and expenses for the flow cytometry core lab. Assist with purchasing and expense tracking, service contracts and report preparation.

Other Duties:

• Assist the Department Chair and Senior Department Administrator with other duties as assigned including assistance with pre-award submissions, data entry into FACT for annual faculty CV updates, assistance with service contracts and equipment purchases, assistance with Department seminar and event planning, and other duties as assigned.

Required Qualifications

Work Experience

• Four (4) years of progressively responsible experience in budgeting, accounting, finance, grants administration, research administration, or related business operations. Education may substitute for experience on a year-for-year basis.

• Experience analyzing financial data and preparing financial reports.

• Experience using Microsoft Office applications

Preferred Qualifications

Education

• Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, Healthcare Administration, or a related field.

Work Experience

• Five (5) or more years of experience in higher education, academic medicine, healthcare, research administration, or sponsored programs administration.

• Experience with sponsored research accounting, federally funded grants, and federal sponsor regulations, including NIH and NSF.

• Experience with Workday, Concur, PeopleSoft, or similar enterprise financial systems.

• Professional certification or training in grants management, research administration, accounting, or finance.

• Experience with budget development, financial analysis, forecasting, and reporting.

• Experience in grant and research administration principles and practices.

• Experience in payroll, effort reporting, and labor distribution management.

• Experience in procurement, purchasing, and accounts payable processes.

Skills

• Organizational skills.
• Communication skills.

Required Documents:

• Resume/CV
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Salary

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:

$60,800.00 - $91,200.00

Minimum

$60,800.00

Midpoint

$76,000.00

Maximum

$91,200.00