Budget Analyst

NYC Department of Social Services; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

NYC Department of Social Services is seeking a Community Coordinator functioning as Budget Analyst within the Office of Budget Administration. You will review overtime expenses, monitor budgets, and prepare variance analyses across multiple agencies.

The role involves financial analysis, budget modifications, and ensuring alignment of funding with authorized plans. Requires a bachelor's degree and relevant experience, with NYC residency often required.

Qualifications

• Bachelor’s degree from an accredited college and two years of experience in community work or related duties.
• High school graduation and six years of related experience.
• Equivalent combination of education/experience with at least one year of the required experience.

Responsibilities

• Review, approve and track overtime expenses across DSS/HRA, DHS, and Mayoral programs.
• Monitor spending, perform financial analysis, and reallocate budgets as needed.
• Monitor attrition and headcount, and analyze program reports to identify trends.
• Allocate union‑negotiated pay increases in agency systems to align with funding.
• Maintain the agency‑wide personnel budget and headcount reports, and prepare monthly variance analyses.

Skills

Budget analytics

Financial tracking

Overtime management

Data analysis

Education

Bachelor's degree

2 years community work experience

Tools

City’s financial management system

Job description

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self‑sufficiency as quickly as possible.

The Office of Budget Administration (OBA) is responsible for planning, developing, and coordinating the Agency’s budget and for monitoring Agency’s revenues, expenditures, and staffing for all HRA’s programs. The Personal Services unit is responsible for managing and analyzing the personal services budgets for DSS/HRA, DHS, and Mayoral programs, including monitoring salary spending levels, headcount allocations, and overtime expenses, approving baseline changes to the agency’s personnel system, and ensuring the City’s financial management systems are updated appropriately to reflect headcount and budget changes.

The Office of Budget Administration (OBA)/ Personal Services Unit is seeking to fill one (1) Community Coordinator to function as a Budget Analyst who will:

Responsibilities

• Review, approve and track overtime expenses across DSS/HRA, DHS, and Mayoral programs, to ensure overtime aligns with the yearly authorized budgets, organizational policies and financial goals authorized by the Mayor’s Office of Management and Budget (OMB).
• Monitor spending, provide financial analysis, track expenses by identified overtime project codes, and reallocate authorized budgets as needed during the fiscal year.
• Monitor employee separations and additions, analyze agency attrition reports by program area monthly, and calculate attrition rates by programs to identify attrition trends.
• Allocate union‑negotiated compensation increases in internal agency systems and the City’s financial management system for DSS/HRA and DHS to be in alignment with approved funding levels.
• Maintain the agency‑wide personnel budget and headcount control report, prepare monthly variance reports, modify the PS budget to maintain consistency of baseline budget and actual expenditures.
• Prepare FMS journal entries adjusting expenses to the proper budget codes and reporting categories, notifying HRS of any change of incorrect budget codes.
• Prepare Budget Modifications in the City’s financial management system and submit backup documentation to OMB.
• Monitor the implementation of cost savings initiatives to ensure the savings targets are met as scheduled.
• Reconcile budget and headcount records from various data systems, analyze complex budgetary issues, and develop recommendations to executive management.
• Work on special projects as needed.

Hours/Shift: 9 to 5

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community‑centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community‑centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.