Budget Analyst

The Regents of the University of California on behalf of their Los Angeles Campus; Los Angeles (CA); On-site; USD 75,000 - 95,000; Full time

Job summary

UCLA is seeking a Budget Analyst to join the Enrollment Management Associate Vice Chancellor Office. The role supports the Budget Officer with maintaining and reconciling the division's complex budget, processing purchases, vendor contracts, travel, and reimbursements, and assisting with personnel actions.

The candidate will track expenditures, perform ad hoc analytics, and prepare reconciliations for ledgers and reports using campus data tools.

Qualifications

• Bachelor's Degree in related area or equivalent experience/training.
• Ability to analyze complex issues independently and communicate solutions.
• Experience generating detailed monthly financial reports for Enrollment Management.
• Familiarity with UCLA financial systems (OFSR, QDB) and payroll systems.
• Ability to maintain confidentiality and handle sensitive information.
• Experience with budgetary analysis and ledger reconciliation.
• Strong oral communication skills for leadership and staff.
• Knowledge of campus purchasing procedures and related processes.
• Experience with human resource administrative support.

Responsibilities

• Maintain, reconcile and monitor the complex budget for the Enrollment Management Division.
• Create purchase orders and review/approve vendor contracts, travel arrangements and reimbursements.
• Provide primary or backup personnel/payroll support using UCPath and TRS.
• Develop procedures for consistent application of purchasing and expenditure policies.
• Populate CBIG and monitor budget variances for the division.
• Prepare reconciliations and reports using campus data warehouses (CDW).

Skills

Independent work

Analytical thinking

Oral communication

Budgetary analysis

Forecasting budgets

Confidentiality

Payroll reconciliation

Education

Bachelor's Degree or equivalent experience

Tools

OFSR/QDB

BruinBuy Plus

TOF

PAC

Concur

TRS

CBIG

UCPath

Cognos

Job description

Department Summary

The Division of Enrollment Management includes Undergraduate Admission, Financial Aid and Scholarships, and key departments that manage outreach, strategic partnerships, and community engagement.

Position Summary

The Budget Analyst is a member of the Enrollment Management Associate Vice Chancellor Office and will work as a backup for the Division's Budget Officer. The Budget Analyst is responsible for maintaining, reconciling and monitoring the complex budget for Enrollment Management Division. The Analyst provides support in various functions of the Administration for the Enrollment Management Division including but not limited to creating purchase orders, reviewing/approving vendor contracts, travel arrangements and reimbursements, and serving as backup for personnel actions as needed. The incumbent will establish the process of tracking, monitoring/projecting of the budget and expenses. S/He performs ad hoc and on-going analysis of budgetary and personnel information to monitor the budget ledgers, reconcile monthly reports and general ledgers, prepare periodic and quarterly reconciliation for the division using appropriate campus data and query databases e.g. the Query Database (QDB) and Campus Data Warehouse (CDW). Fiscal responsibilities of budget and fiscal functions include budget development, forecasting, reconciliation, analysis and recommendations to the division, and senior staff, as appropriate, regarding budgetary matters. Incumbent will also serve as resource for training new staff on budgetary matters and Policies related to expenditures and reimbursements, as well as working with the Budget Officer to communicate any new budget initiatives. The incumbent populates the Campus Budget Information Gateway (CBIG) system for the division, and monitors variances. The incumbent will monitor and reconcile the adjusted budget and staffing list for the Enrollment Management division, and will serve as a backup mandatory Post Audit Notification (PAN) reviewer for Enrollment Management. The Budget Analyst will provide primary or backup personnel and payroll support and processing using the UCPATH and the Time Reporting System (TRS), including all facets of personnel and payroll administration e.g. new hires, equity, reclassification and merit transactions, separations, job description and requisition processing, and payroll processing; and expertise and processing support for services, goods, and reimbursement including but not limited to purchasing, telecommunications, travel and facilities. Under the direction of the Budget Officer, the Analyst will make recommendations and develop procedures and processing forms for use by Enrollment Management to ensure consistent application of personnel and purchasing policies and procedures. This position is designated as critical" and continued employment is contingent upon completion of satisfactory background investigation.

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Demonstrated working knowledge of UCLA financial and budgetary policies, processes and procedures., with a working knowledge of operating accounts, including permanent and temporary budgets. (Preferred)
• Ability to work independently in order to analyze complex issues and related problems; develop, recommend and communicate appropriate solutions. (Required)
• Ability to generate detailed monthly financial reports for Enrollment Management division, designing and implementing spreadsheet and database tools for financial and administrative purposes. (Required)
• Demonstrated ability with University on-line financial systems (OFSR/(QDB) including BruinBuy Plus, TOF, PAC and Concur, TRS and CBIG. (Preferred)
• Demonstrated ability to maintain confidentiality. (Required)
• Demonstrated skill in budgetary analysis and control which includes reconciling ledgers, monitoring expenditures. (Required)
• Demonstrated oral communication skills to explain simple and/or complex policies and procedures to Enrollment Management senior leadership and/or staff. (Required)
• Working knowledge of campus payroll systems to reconcile payroll ledgers. (Required)
• Demonstrated skill in forecasting budgets based on obtaining information regarding expenditures, salaries, employee benefits, and encumbrances. (Required)
• Demonstrated knowledge of University purchasing procedures. (Preferred)
• Working knowledge of UCPath, Cognos and other payroll reports. (Preferred)
• Experience with providing human resource-related administrative support. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in related area and or equivalent experience/training. (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Schedule

8:00 a.m. to 5:00 p.m.

Union/Policy Covered

CX-Clerical & Allied Services