BTIG: Corporate Communications, Special Events Coordinator, Associate

BTIG; New York (NY); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Healthcare (medical, dental, vision)

Life insurance

Disability leave

Paid vacation

Paid holidays

401(k) employee retirement plan

Adoption assistance

Sick and Safe Leave

Job summary

BTIG is seeking a Special Events Associate to support their virtual and in-person event marketing across multiple departments. The role involves coordinating conferences, panels, private dinners and other events, ensuring seamless planning and execution with strong customer service.

The ideal candidate has a Bachelor's degree with 2-5 years in event planning, excels at juggling multiple projects, and can manage calendars, budgets and contracts while coordinating with stakeholders.

Qualifications

• Bachelor's Degree with 2-5 years of experience in event planning logistics and meeting scheduling.
• Superior attention to detail, organization, discretion and sound judgement.
• Exhibit strong work ethic and set high standards of excellence.
• Understanding the relationship between hospitality and client development.
• Excellent time management skills with the ability to manage multiple projects concurrently.
• Motivated, self-starter, ability to work independently while coordinating the project plans with the teams.
• Ability to build both internal and external relationships.
• Demonstrate leadership, influencing, negotiation and decision-making skills.
• Able to wear many hats and work in fast paced environment.

Responsibilities

• Coordinate and manage planning and logistics for in-person and virtual events, including sponsorship opportunities, hosted conference, industry conferences, panel discussions, group events and internal events
• Manage the calendar of upcoming events, the event budgets and maintain metrics post-event
• Provide business unit stakeholders with timelines, feedback and status updates
• Preparing, communicate and facilitate written logistical specifications, event requirements and contracts with venues and event partners. Keeping updated on venue developments/new venues, speakers etc
• Take on special projects and project management responsibilities as assigned
• Coordinate with Corporate Communications to ensure BTIG branding, including invitations, signage, press releases, event signage, banners, lanyards and name badges, notepads, folders, pens and manage the marketing inventory
• Provide a post-event wrap up including final attendees, budget reconciliation, observations, suggestions for following year, event surveys and debriefs of the event/conference to the meeting venue
• Confirm food and beverage menus
• Travel, as needed, to in-person events

Skills

Event planning

Logistics coordination

Budget tracking

Calendar management

Vendor management

Communication

Time management

Project coordination

Relationship building

Negotiation

Education

Bachelor's Degree

Job description

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

BTIG is a global financial services firm specializing in institutional trading, investment banking, research and related brokerage services. Following our acquisition by U.S. Bancorp in 2026, we combine BTIG’s high-touch, client-first approach with the scale and stability of the nation’s fifth largest commercial bank. We take pride in attracting the best and brightest individuals from diverse backgrounds and mindsets, and we continue to foster a culture where entrepreneurial spirit thrives—now supported by the resources and long-term commitment of U.S. Bancorp.

Job Description

BTIG is looking for an enthusiastic and motivated Special Events Associate to support the virtual and in-person event marketing effort across multiple departments. The successful candidate will interact closely with individuals at all levels across BTIG to ensure the seamless planning and coordination of conferences, panels, private dinners and other events. The individual must have an excellent customer service orientation and the ability to manage a fast-paced work environment and juggle multiple, simultaneous projects.

Duties & Responsibilities

• Coordinate and manage planning and logistics for in-person and virtual events, including sponsorship opportunities, hosted conference, industry conferences, panel discussions, group events and internal events
• Manage the calendar of upcoming events, the event budgets and maintain metrics post-event
• Provide business unit stakeholders with timelines, feedback and status updates
• Preparing, communicate and facilitate written logistical specifications, event requirements and contracts with venues and event partners. Keeping updated on venue developments/new venues, speakers etc
• Take on special projects and project management responsibilities as assigned
• Coordinate with Corporate Communications to ensure BTIG branding, including invitations, signage, press releases, event signage, banners, lanyards and name badges, notepads, folders, pens and manage the marketing inventory
• Provide a post-event wrap up including final attendees, budget reconciliation, observations, suggestions for following year, event surveys and debriefs of the event/conference to the meeting venue
• Confirm food and beverage menus
• Travel, as needed, to in-person events

Requirements

• Bachelor's Degree with 2-5 years of experience in event planning logistics and meeting scheduling
• Superior attention to detail, organization, discretion and sound judgement
• Exhibit strong work ethic and set high standards of excellence
• Understanding the relationship between hospitality and client development
• Excellent time management skills with the ability to manage multiple projects concurrently
• Motivated, self-starter, ability to work independently while coordinating the project plans with the teams
• Ability to build both internal and external relationships
• Demonstrate leadership, influencing, negotiation and decision-making skills
• Able to wear many hats and work in fast paced environment

Compensation

• Salary range is based on a variety of factors including, but not limited to, location, years of applicable experience, skills, qualifications, licensure and certifications, and other business and organization needs.
• The current estimated base salary range for this role is $100,000.00 - $140,000.00 per year. Please note that certain positions are eligible for additional forms of compensation such as discretionary bonus or overtime.

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here.

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.