BSS Research Administrator II

University Corporation for Atmospheric Research (UCAR); Boulder (CO); Hybrid; USD 79.000 - 99.000; Vollzeit

Benefits dieser Stelle

Health insurance

Retirement plan

Paid time off

Tuition assistance

Public Service Loan Forgiveness (PSLF)

Zusammenfassung

UCAR is seeking a Budget Analyst II to support the CPAESS program within the Business Shared Services team. You will manage end-to-end proposal administration, monitor burn rates, forecast funding needs, and ensure regulatory compliance across grants, contracts, and cooperative agreements.

You will collaborate with principal investigators, center leadership, and federal sponsors, translating complex financial data into actionable insights while maintaining strict timelines and audit readiness.

Qualifikationen

• Bachelor's degree in a relevant field and federal funds administration experience.
• Experience with grants, contracts, and cooperative agreements is required.
• Knowledge of OMB Uniform Guidance and FAR is preferred.

Aufgaben

• Lead end-to-end proposal administration for research grants and contracts.
• Monitor budgets, forecast expenditures, and ensure cost allowability.
• Prepare monthly, quarterly, and annual financial reports for sponsors.
• Coordinate with PIs, program managers, and sponsors on subawards and amendments.
• Maintain compliance with sponsor requirements and institutional policies.

Kenntnisse

Financial analysis

Budget management

Forecasting

Regulatory compliance

Stakeholder communication

Ausbildung

Bachelor's degree in a relevant field

5 years of federal funds administration experience

Tools

Grants.gov

Research.gov

eRA Commons

ERP systems

Jobbeschreibung

Position Type: Regular

Visa Sponsored Job: No

Relocation Assistance Eligible: No

Hiring Range: 79,040.00 USD - 98,800.00 USD

*Final salary and rates are based on education, experience, and skills relevant to the role.

Application Closes at 12:00am MST on: 2026-10-15

About the Role

The University Corporation for Atmospheric Research (UCAR) is excited to welcome a Budget Analyst II (with the business title of Research Administrator II) to our Business Shared Services (BSS) team! The BSS team centralizes the financial management of research proposals and awarded funds within UCAR Community Programs (UCP), delivering consistent, high-quality support for all pre- and post-award activities.

In this role, you'll support the Cooperative Programs for the Advancement of Earth System Science (CPAESS) Program, which partners with federal agencies and businesses to hire critical scientific staff enabling a more robust workforce. As a trusted advisor and partner to principal investigators, you'll administer every stage of the award lifecycle. From coordinating proposals to managing active awards, you'll provide expert-level financial analysis for contracts, cooperative agreements, and grants, including expense monitoring, forecasting, reconciliation, and reporting.

This is a fast-paced dynamic, team-oriented role where problem-solving and effective communication are paramount. You'll collaborate closely with Center and Program leadership to support our sponsored programs and maximize outcomes through strategic financial insight. By translating complex financial data into actionable guidance, you'll ensure compliance with federal and sponsor requirements as well as institutional policies. The successful candidate will identify and resolve grants administration issues using strong knowledge of the OMB Uniform Guidance, FAR, sponsor requirements, and generally accepted cost principles.

The BSS team is a close-knit, mission-driven group that values collaboration, growth, and strong relationships. We support one another, celebrate wins, and see every challenge as a chance to learn. If you love numbers, learning new things, and helping others succeed, come bring your expertise and energy to a team that's shaping the future of Earth System Science!

Job Description

Responsibilities

Pre-Award Management & Proposal Strategy

• Lead Proposal Administration: Manage end-to-end proposal development for research grants, cooperative agreements, and contracts, ensuring seamless alignment with UCAR policies and federal sponsor guidelines.
• Budget & Narrative Development: Partner directly with Principal Investigators (PIs) and project leads to build comprehensive, multi-year project budgets, cost proposals, and detailed budget narratives.
• Portal & Submission Management: Coordinate data entry, document assembly, and formal proposal uploads across UCAR internal systems and federal sponsor portals (e.g., Research.gov, Grants.gov, eRA Commons).
• Compliance & Risk Assessment: Perform thorough pre-submission compliance checks to verify cost allowability, cost-share requirements, indirect rate applications, and sponsor-specific restrictions.

Post-Award Management & Financial Compliance

• Full Lifecycle Award Administration: Oversee active direct awards, contract vehicles, and subawards from initial budget distribution through award closeout.
• Financial Monitoring & Forecasting: Conduct regular financial reviews, track burn rates, reconcile expenditures, perform cost transfers, and generate accurate rolling forecasts to prevent overruns.
• Regulatory Compliance & Audit Readiness: Ensure strict adherence to federal regulations (OMB Uniform Guidance, FAR), sponsor terms, and organizational cost principles, serving as a primary point of contact for audit reviews.
• Financial Reporting & Invoicing: Prepare and submit accurate monthly, quarterly, and annual financial reports, sponsor billing packages, and closeout documentation in accordance with strict deadlines.
• Award Modifications & Extensions: Draft and process formal requests for award amendments, budget reallocations, scope changes, and no-cost extensions in coordination with sponsors and UCAR management.

Stakeholder Engagement & Strategic Financial Partnership

• Financial Advisory & Translation: Serve as the designated financial Subject Matter Expert (SME) for PIs, program managers, and department leaders, translating complex regulations, expenditure allowability rules, and financial reports into clear and actionable guidance.
• Federal Sponsor Liaison: Act as a responsive financial liaison between UCAR project teams and federal sponsor representatives (e.g., NOAA, NASA, NSF grant officers).
• Reporting & Data Visualization: Develop recurring and ad-hoc financial dashboards, metric reports, and summary presentations to provide leadership with clear visibility into portfolio health.
• Process Improvement & Tool Optimization: Leverage advanced spreadsheet modeling (PivotTables, macros, complex formulas) and ERP tools to streamline budgeting workflows and reduce reporting turnaround times.

Required Qualifications

Education and Experience

• Bachelor's degree in a relevant academic discipline;
• 5 years of experience administering federal funds (grants, awards, contracts, etc.) (or a Masters degree and three years of related experience);
  • Or an equivalent combination of education and experience which qualifies the individual to perform the duties as described.

Knowledge, Skills, and Abilities

• Federal Award & Task Order Administration: Advanced skill in administering grants, cooperative agreements, contracts, and task orders in strict compliance with federal and sponsor requirements.
• Proposal Development & Submission Systems: Advanced proficiency in preparing project budgets and submitting proposal packages via federal and institutional platforms (e.g., Grants.gov, Research.gov, UCAR systems).
• Budget Analysis, Cost Control & Metrics: Advanced ability to perform multi-year budget development, financial analysis, cost control, burn-rate tracking, and key operational statistics.
• Spreadsheet Modeling & Status Reporting: Advanced skill in leveraging spreadsheet applications (Excel or Google Sheets) to perform complex financial analysis, model scenario data, and present executive status reports.
• Government Regulations & Policy Compliance: Intermediate working knowledge of federal award requirements (including OMB Uniform Guidance) as well as UCAR policies, guidelines, and procedures.
• Communication & Data Translation: Excellent interpersonal, verbal, and written communication skills, with a proven ability to translate complex financial data and rules into clear, accessible language for stakeholders.
• Proactive Problem‑Solving & Resourcefulness: Strong analytical skills, with the ability to locate key information sources, anticipate organizational issues before they arise, and implement effective solutions.
• Independent Execution & Team Collaboration: Proven ability to drive work independently with minimal oversight while collaborating effectively within a team environment.
• Confidentiality & Discretion: Exceptional sensitivity and discretion when handling confidential financial, personnel, and institutional information.

Preferred Qualifications

Preferred Knowledge, Skills, and Abilities

• Direct experience administering federal awards under OMB Uniform Guidance (2 CFR 200) and the Federal Acquisition Regulation (FAR).
• Experience managing NOAA contractual vehicles, grants, or cooperative agreements.

Work Location Expectations

This position is open to candidates seeking in-person, hybrid (combination of 3 days in-person and 2 days of remote), and fully remote opportunities. UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.

Benefits Overview

UCAR offers a comprehensive benefits package: health insurance, dental, retirement plan, leave plans, tuition assistance, and employee assistance programs:

• Medical, Dental, Vision, and Short & Long Term Disability Insurance
• Generous retirement plan - UCAR contributes of 10% of base salary
• Time Off Plans
  • Minimum 20 days of annual PTO
  • 10 paid holidays
  • 12 weeks of paid parental leave
  • FAMLI Leave
• Tuition Assistance Program
• Public Service Loan Forgiveness (PSLF) eligible employer

UCAR is an Equal Opportunity Employer and welcomes applications from all individuals. We do not discriminate on the basis of race, age, sex, gender identity, disability, veteran status, or any other characteristic protected by law. Applicants are not required to provide age-related information (like date of birth or graduation dates) in initial submissions.

For sponsored positions: UCAR can sponsor individuals for H-1B status only if they are already in the U.S. in H-1B status or another visa status that allows them to change to H-1B status within the U.S. UCAR is unable to sponsor new H-1B visas for individuals who are outside the U.S. and need to obtain H-1B status through Consular Processing.

While UCAR does not prohibit the use of AI tools in job applications, we strongly recommend that applicants submit primarily original work.

All roles require compliance with U.S. export control regulations and work location requirements. All hybrid staff are expected to work on-site approximately 3 days per week.