Brokerage Services Coordinator

Cantor Fitzgerald; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health benefits

Job summary

Newmark is seeking an administrative support professional to assist a sales team. The role involves maintaining brand messaging, preparing marketing materials, and coordinating data for client packages.

You will handle RFIs, LOIs, and RFPs, manage databases, and support scheduling and travel arrangements. Ideal candidates have a strong MS Office skill set, experience in real estate marketing or sales, and excellent organizational and communication abilities.

Qualifications

• High School diploma or GED required, & 2 years work related experience.
• Associate’s or Bachelor’s degree in Marketing and Graphic Design preferred.
• Minimum 2 years related work experience including Real Estate Brokerage or Sales and Marketing
• Advanced Microsoft Office Suite, PowerPoint, Excel and Internet research skills
• Demonstrates administrative support skills including appointment scheduling, and ability to compose/proof and edit correspondence and reports
• Organizational, communication (written, oral, telephone), customer service and strong attention to detail are essential

Responsibilities

• Maintain NMRK brand, product, office, and client messaging by applying templates for marketing materials
• Coordinate with centralized marketing, analysis, and research to finalize client property data for information packages
• Prepare and maintain documents including RFIs, LOIs, and RFPs
• Update and maintain client and prospect databases
• Respond to outside broker requests and coordinate mass mailings
• Create and purge files and records including real estate transaction files
• Provide informational assistance to clients, greet and direct visitors, and schedule appointments
• Coordinate complex meetings and travel arrangements
• Prepare, update, and package reports as instructed by team
• Perform administrative functions and prepare communications; prepare expense reports

Skills

Microsoft Office Suite

PowerPoint

Excel

Internet research

Organizational skills

Communication skills

Customer service

Problem solving

Multitasking

Education

High School diploma or GED

Associate degree or Bachelor’s degree in Marketing and Graphic Design (preferred)

2 years work related experience

Real Estate Brokerage or Sales and Marketing experience

Tools

Microsoft Office

PowerPoint

Excel

Job description

Under general supervision, performs a variety of specialized and custom tasks to provide administrative support for a team of sales professionals. Maintain confidentiality of Sales, Marketing, Client, and proprietary information and data in all communications.Position requires in-depth knowledge of Sales and Marketing administrative and operational policy and procedure and general business practices and procedures.

Responsibilities

• Maintain NMRK brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include; flyers, proposals, tour books, touch pieces, maps, floor plans, qualification packages, and market surveys.
• Review marketing material specifications, and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information packages.
• Prepare and maintain accurate documents to include, Request for Information (RFI’s), Letter of Intent (LOI’s) and Request for Proposal (RFP’s).
• Update and maintain various information databases to include; client and prospect databases.
• Respond to outside broker requests.
• Coordinate mass marketing mailings.
• Create, maintain and/or purge files and records, including real estate transaction files.
• Provide informational assistance to clients to include; greeting clients, directing telephone traffic and scheduling appointments and tours.
• Coordinate complex on/offsite meetings and conferences as well as travel arrangements.
• Prepare, update, collate and package reports as instructed by team.
• Perform administrative functions and prepare communication as required.
• Prepare expense reports as required.
• May perform other duties as assigned.

Qualifications

Skills, Education and Experience:

• High School diploma or General Education Degree (GED) required, & 2 years work related experience. Associate’s degree or Bachelor’s degree in Marketing and Graphic Design a preferred.
• Minimum 2 years related work experience to include Real Estate Brokerage or Sales and Marketing
• Advanced Microsoft Office Suite, PowerPoint, Excel and Internet research skills
• Demonstrates administrative support skills including appointment scheduling, and ability to compose/proof and edit correspondence and reports
• Organizational, communication (written, oral, telephone), customer service and strong attention to detail are essential in this position
• Problem solving, decision-making, and analytical skills required
• Ability to prioritize, and manage multiple tasks, and meet stringent deadlines
• May perform other duties as assigned

Working Conditions:Normal working conditions with the absence of disagreeable elements

Note:The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.