Branch Coordinator

Apria Healthcare LLC

Birmingham (AL)

Hybrid

USD 26,000 - 29,000

Full time

3 days ago

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Benefits offered by this job

Medical, dental, and vision coverage

Paid time off

401(k) Plan

Flexible Spending Accounts

Life insurance

Disability coverage

Assistance Program

Paid parental leave

Job summary

Accendra Health is seeking a Branch Coordinator to provide outstanding patient service by phone and in person, ensuring orders are processed accurately and timely. You will verify insurance, obtain authorizations, and collaborate with the sales and referral teams to meet payor guidelines.

The role emphasizes accurate data entry, billing documentation, and attentive communication with patients and caregivers to maximize health plan benefits and ensure timely care.

Qualifications

High School Diploma or equivalent is required.
At least one year of related work experience.
Excellent communication and teamwork skills.

Responsibilities

Be the first point of contact for patients arriving in person.
Handle inbound calls and assist patients with information and resolutions.
Process branch orders, verify insurance, and obtain necessary authorizations.
Gather documentation to support insurance billing and patient accounts.
Record payments, reconcile daily receivables, and assist with scheduling and follow-ups.
Support billing and data entry for accurate patient records.

Skills

Organizing

Problem solving

Patient focus

Teamwork

Time management

Communication

Computer skills

Multiple systems

English language

Math skills

Education

High School Diploma

Tools

Multi-line phone system

Job description

At Accendra Health, we understand that healthcare is complex, and we're here to make it easier. We help deliver care beyond traditional settings, making essential products and services more accessible through every stage of life. As part of the care team, our teammates play a critical role in delivering personalized, long-term care for the patients we serve. With deep expertise promoting health outside the hospital and a presence in communities nationwide through our Apria and Byram Healthcare brands, Accendra Health does more than just deliver the essentials. We’ve got you and your family covered with benefits that support your health, finances, and overall wellness. With more than 6,000 teammates across a nationwide network of over 250 service locations across our Apria and Byram Healthcare brands, we have the reach and expertise to make home-based care work better for everyone. If you're interested in meaningful work with impact, explore our career opportunities from remote-friendly to hybrid and in-person roles and join us in our purpose of Bringing Care To Life.

The anticipated salary range for this position is $19.60 - $20.96 hourly. The actual compensation offered may vary based on job related factors such as experience, skills, education and location.

JOB SUMMARY

Our Branch Coordinators positively impact the lives of patients and their caregivers, by phone and in person, delivering excellent customer service during each interaction. Working collaboratively with patients, providers and other team members, Branch Coordinators ensure orders are received and processed timely, efficiently, and accurately. Branch Coordinators play an important role in ensuring Apria is paid for the services we provide by obtaining all necessary documentation required to bill health insurance plans.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Act as first point of contact to patients arriving in person.
Answer inbound calls from customers on a multi-line phone system; provide information to new and existing patients, troubleshoot common issues, work with the branch team and other departments to find appropriate resolutions and escalates queries or concerns when necessary.
Perform processing duties for the branch; including, but not limited to, creating, and working with new orders, reviewing multiple systems simultaneously to assist customers, confirming delivery appointments, verifying insurance, obtaining authorization of equipment based on payor guidelines, monitoring incoming faxes, and performing data entry.
Work with sales team, referrals and/or patients to gather documentation/information needed to meet insurance guidelines.
Requests health plan authorizations/information as required; either electronically or verbally.
Review of new and recurring patient accounts, obtain all necessary documentation from the referral source to bill the individual health insurance plans, allowing our patients to maximize their available health plan benefits and to receive the much-needed care as soon as possible.
Collect credit card payments and billing information, reconcile daily receivables, and submit to the lock box.
Perform outbound customer satisfaction calls to patients and referrals.
May conduct downloads of recording devices such as apnea monitors, oximeters, CPAP devices and other respiratory equipment.
May perform functional tests on certain respiratory equipment.
Performs other duties as required.

SUPERVISORY RESPONSIBILITIES

None

MINIMUM REQUIRED QUALIFICATIONS

Education and/or Experience High School Diploma or equivalent At least one-year related work experience

Certificates, Licenses, Registrations or Professional Designations None

SKILLS, KNOWLEDGE AND ABILITIES

Organizing
Problem Solving/Analysis
Patient Focused
Teamwork
Time Management/Multi-tasking
Effective communication in person, on the phone and electronically
Computer Skills Intermediate to advanced computer skills
Proficient working within multiple systems at once
Language Skills English (reading, writing, verbal)
Mathematical Skills Intermediate level math skills

PREFERRED QUALIFICATIONS

Education and/or Experience At least two years’ experience in an office environment, healthcare setting or call center Experience utilizing multi-line phone-system.

PHYSICAL DEMANDS

While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear. The employee uses computer and telephone equipment. Specific vision requirements of this job include close vision and distance vision. Regularly required to use hands to write, use computer or handheld device (tablet), telephone and use a document imaging system and manipulate documents. Regularly required to read documents and write neatly, legibly and transcribe accurate information and numbers/values. Employee continually engages in activities that require talking and hearing. This position requires frequent variations including sitting, walking, standing, kneeling, reaching or stooping.

WORK ENVIRONMENT

Work is performed in an office setting with exposure to moderate noise and indoor florescent lighting. The physical demands and work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Teammate Benefits