Brain Metastases Research Collaborative Program Coordinator

University of Virginia; Charlottesville (VA); On-site; USD 65,000 - 80,000; Full time

Job summary

The University of Virginia invites applications for a Program Coordinator to support the UVA Health Brain Metastases Research Collaborative (BMETS-RC). The role coordinates stakeholders, meetings, and multiple projects, and supports grant applications, presentations, and manuscript development.

Based in Charlottesville, VA, the coordinator will help operate a multi-site brain metastases registry, oversee data governance, ensure data quality, and facilitate collaboration among clinicians,

Qualifications

• Bachelor's degree or higher in a related field as listed in the minimum requirements.
• Experience in healthcare, academic medical center, cancer center, clinical research, or biomedical research environments.
• Experience coordinating interdisciplinary or multi-institutional programs and familiarity with data-management practices.
• Experience supporting grant applications, scientific manuscripts, abstracts, or academic presentations.

Responsibilities

• Coordinate stakeholders and meetings for the BMETS-RC collaboration and manage multiple concurrent projects.
• Support grant applications, scientific presentations, and manuscript development.
• Coordinate the program's multi-site brain metastases registry development and operation.
• Oversee regulatory and data governance activities and data quality monitoring.
• Monitor progress toward strategic goals and communicate milestones across institutions.

Skills

Stakeholder coordination

Written and verbal communication

Project management

Data quality monitoring

Medical/research terminology

Education

Bachelor's degree in health sciences / public health / clinical research / data science / health administration / project management

Job description

The UVA Health Brain Metastases Research Collaborative (BMETS-RC) is seeking a highly organized, collaborative, and motivated Program Coordinator to support the operations, continued growth, and strategic direction of this interdisciplinary research initiative.

The BMETS-RC brings together clinicians, investigators, research staff, data scientists, trainees, and external collaborators to improve outcomes for patients with brain metastases through clinical research, translational investigation, data-driven discovery, and multi-institutional collaboration.

The Program Coordinator will serve as the central operational resource and primary point of contact for the collaboration. The successful candidate will coordinate stakeholders and meetings, manage multiple concurrent projects, monitor progress toward strategic goals, and support grant applications, scientific presentations, and manuscript development. The position will also coordinate the program's monthly research presentations, annual retreat, regional symposium, and other collaborative activities.

A major responsibility will be coordinating the development and operation of a multi-site brain metastases registry. The Program Coordinator will support registry implementation, site onboarding, data platform configuration, regulatory and data governance activities, data quality monitoring, and communication among participating institutions. Once the registry is operational, the coordinator will perform and oversee routine data abstraction and entry.

This position offers an opportunity to contribute meaningfully to a growing interdisciplinary program focused on improving the care and outcomes of patients with brain metastases.

Minimum Requirements

Education: Bachelor's Degree in health sciences, public health, clinical research, biology, data science, health administration, project management, or a related field.

Preferred Qualifications

• Experience in a healthcare, academic medical center, cancer center, clinical research, or biomedical research environment
• Experience coordinating interdisciplinary or multi-institutional programs
• Experience abstracting clinical information from electronic health records and familiarity with clinical research data-management platforms
• Familiarity with institutional review board processes, human-subjects research, HIPAA requirements, data-use agreements, or research compliance
• Experience supporting grant applications, scientific manuscripts, abstracts, or academic presentations
• Experience planning research conferences, retreats, symposia, or educational programs
• Proficiency in spreadsheet-based data management, data-quality review, reporting, or basic data visualization
• Project-management training or certification
• Strong written, verbal, and interpersonal communication skills
• Excellent attention to detail and commitment to accurate, high-quality work
• Ability to work independently while contributing effectively within an interdisciplinary team
• Ability to establish productive relationships with faculty, clinicians, research personnel, administrators, trainees, and external collaborators
• Strong problem-solving skills and the ability to anticipate needs, identify barriers, and follow projects through completion
• Proficiency with standard office and collaborative software, including word processing, spreadsheets, presentations, shared calendars, and virtual-meeting platforms
• Ability to handle sensitive or confidential information with discretion
• Willingness and ability to learn clinical research processes, medical terminology, regulatory requirements, and research data systems

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The anticipated hiring range is $65,000-$80,000, commensurate with education and experience.

This is an exempt-level, benefited position. Learn more about UVA benefits.

This is a restricted position, which is dependent on funding and is contingent upon funding availability.

This position is based in Charlottesville, VA, and must be performed fully on-site.

To learn more about UVA and the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin afterNovember 14, 2026.

Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.

This position will notconsider candidates who require immigration sponsorship now or in the future.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.