Bookkeeper

Archdiocese of St. Louis; Missouri; On-site; USD 42,000 - 56,000; Full time

Job summary

The Archdiocese of St. Louis is seeking a meticulous Bookkeeper to maintain the financial records for St Agnes Catholic Church and affiliated operations, including the general ledger, payroll, and tuition accounts.

Under the supervision of the Business Manager, you will process invoices, reconcile bank accounts, prepare monthly and annual reports, and assist with annual budgets, using QuickBooks and Excel to ensure accuracy and compliance.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
• 3–5 years of bookkeeping or accounting experience.
• Proficiency in QuickBooks and Excel.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks with minimal supervision.
• Experience with Archdiocesan systems or school finances is a plus.

Responsibilities

• Maintain the general ledger and all subsidiary financial records.
• Process payroll, including tax reporting and compliance.
• Maintain tuition/fees records; generate billing statements and support collections.
• Prepare, code, and process invoices and payments.
• Reconcile bank accounts and oversee transfers.
• Assist in monthly and annual financial reports for leadership.
• Support budget development and monitoring.
• Maintain employee payroll/benefits records and HR system updates.
• Ensure compliance with Archdiocesan policies and internal controls.

Skills

Strong organizational skills

Attention to detail

Multitasking

Communication

Education

Bachelor's degree in Accounting/Finance or related

Equivalent experience

Tools

QuickBooks

Excel

Job description

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

The Bookkeeper is responsible for maintaining accurate and up-to-date financial records for St Agnes Catholic Church, including the general ledger, payroll, accounts receivable, and accounts payable. This role ensures timely financial reporting and compliance with Archdiocesan and school policies. The Bookkeeper works with limited direct supervision and operates under the general guidance of the Business Manager and/or school administration. Accounting software is utilized to process transactions and maintain financial records.

Job Responsibilities

• Maintain and reconcile the general ledger and all subsidiary financial records.
• Process and manage payroll, including preparation, tax reporting, and compliance with applicable regulations.
• Maintain accurate records of tuition, fees, and other student-related accounts; generate billing statements and support collection efforts as needed.
• Prepare, code, and process invoices and payments in a timely manner.
• Reconcile all bank accounts and oversee electronic transfers and related financial activity.
• Assist in preparing monthly and annual financial reports for school leadership.
• Support the development and monitoring of the school’s annual budget.
• Maintain employee financial records related to payroll and benefits; assist with benefit tracking and payroll-related updates in the HR system.
• Ensure compliance with Archdiocesan policies, internal controls, and accounting best practices.

Job Requirements

• Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience).
• Minimum of three to five years of bookkeeping or accounting experience.
• Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office applications, particularly Excel.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines with minimal supervision.
• Strong communication and interpersonal skills.
• Experience with Archdiocesan systems or school-based financial operations is a plus.

Equal Opportunity Employer

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.

Pre-Employment Screening

All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.