Boathouse Rental Coordinator

Gepark; Glen Ellyn (IL); On-site; USD 30,000 - 50,000; Part time

Job summary

An established industry player is seeking a Boathouse Rental Coordinator to create memorable events at a scenic location. This role involves managing rentals for various occasions, ensuring every detail is perfect. The ideal candidate will possess excellent organizational and customer service skills, with a passion for event planning. Join a team dedicated to providing exceptional experiences and enjoy a flexible schedule along with great benefits, including a pension plan and free fitness memberships. If you thrive in a dynamic environment and love making special occasions unforgettable, this opportunity is for you.

Benefits

Participation in IL Municipal Retirement Fund

Competitive Wages

Paid Training

Free Membership at Fitness Center

Referral Bonus

Letter of Recommendation

Qualifications

• Previous administrative experience with strong organizational skills.
• Event planning experience in hospitality or related industries preferred.

Responsibilities

• Manage rentals for weddings, parties, and community events.
• Coordinate marketing, bookings, contracts, and vendor interactions.

Skills

Event Planning

Customer Service

Organizational Skills

Communication Skills

Problem-Solving

Education

High School Diploma

College Courses in Hospitality

Tools

MS Office (Word, Excel, Outlook)

ActiveNet

Job description

PT-IMRF JOB OPENING

Boathouse Rental Coordinator

Do you love planning great events? If you enjoy interacting with prospective customers and sharing ideas to make their events memorable, this is a wonderful opportunity! Help make someone's special day perfect by ensuring all details are in place and the date is secured. Be part of creating magic!

GENERAL PURPOSE/JOB SUMMARY:

Under the supervision of the Superintendent of Recreation Services, the Lake Ellyn Boathouse Rental Coordinator acts as the main contact for rental operations at our scenic boathouse on Lake Ellyn. The role involves managing rentals for weddings, parties, corporate, and community events, including marketing, tours, bookings, contracts, payments, and vendor coordination. This position requires excellent organizational, interpersonal, and customer service skills to ensure smooth execution of contracts and activities.

This role involves frequent public interaction and collaboration with park district staff. Additionally, the coordinator may assist with front desk operations and other administrative tasks within Recreation Services. This is an at-will position.

Hours:

Generally, Monday – Friday 9:00 am – 3:00 pm, with some flexibility and occasional evenings or special events. Approximately 29 hours per week.

Required Education, Qualifications, Knowledge, and Abilities:

• Previous administrative experience with strong organizational skills, accuracy, and follow-through.
• Event planning and coordination experience in hospitality or related industries preferred.
• Excellent communication and customer service skills, with tact and diplomacy in interactions.
• Professional, approachable, and capable of building lasting relationships with staff, vendors, and the public.
• Proficiency in MS Office (Word, Excel, Outlook); ability to learn other systems.
• Experience with recreation registration software, preferably ActiveNet.
• Strong problem-solving skills and ability to remain calm under pressure.
• Dependable, flexible, self-starter, able to work independently and in a team.
• Cash handling experience and solid math skills.
• High School diploma or equivalent; college courses or related training preferred.
• Professional appearance and ability to handle confidential information.
• Flexibility to manage multiple tasks and priorities.
• Good safety awareness and sound judgment.
• Availability for evenings and weekends.
• CPR/AED/First Aid certification or willingness to obtain within 3 months (GEPD provides training).
• Valid driver’s license and reliable transportation.
• Familiarity with Glen Ellyn community is a plus.

Benefits Include:

• Participation in the IL Municipal Retirement Fund with pension and disability benefits.
• Competitive wages, paid training, and recognition incentives.
• Free membership at Ackerman Sports & Fitness Center and Sunset Pool during employment.
• Four guest passes for GEPD facilities.
• Flexible schedule with most weekends off.
• Referral bonus of $50 for you and your referral after 30 days in good standing.
• Letter of recommendation for future opportunities.

The Glen Ellyn Park District is committed to diversity and equal opportunity. We serve residents of Glen Ellyn and neighboring communities with a wide range of recreational services. We invite you to join our team!

Please include a cover letter explaining why you'd make a great Rental Coordinator and your resume.

For questions, contact:

David MacDonald at [e-mail]