Boat Business Assistant

Bass Pro Shops; Prattville (AL); On-site; USD 17,000 - 22,000; Part time

Benefits offered by this job

Dental

Vision

Voluntary benefits

401k

Retirement Savings

Paid holidays

Paid vacation

Bass Pro Cares Fund

Job summary

Bass Pro Shops in Prattville is seeking a Boat Business Assistant to provide clerical support for all boat, motor, trailer or ATV customer purchases in the Boat Department or at a Boat Dealership. You will assist the Sales Manager in promoting finance and insurance programs and help with closing activities and paperwork in IDS.

The role requires strong data entry, accurate record keeping, and the ability to handle customer calls professionally.

Qualifications

• High School education or equivalent experience.
• Must be at least 21 years old to qualify for this position.

Responsibilities

• Provide clerical support for all boat department sales and closings.
• Assist in selling finance and insurance programs to increase dealer revenues.
• Coordinate paperwork and data entry in IDS, print closing documents, and maintain logs.
• Handle multi-line phones and direct calls to the appropriate associates.

Skills

Ability to calculate figures

Friendly, professional communication

Clerical / data entry skills

Good organizational abilities

Detail oriented

Education

High School diploma or equivalent

Tools

IDS

Job description

POSITION SUMMARY

The Boat Business Assistant provides the clerical support for all boat, motor, trailer or ATV customer purchases in the Boat Department or at a Boat Dealership.

ESSENTIAL FUNCTIONS

• Supports a strong commitment to world class customer service and ensure a pleasant and productive shopping experience for all customers.
• Assists the Business/Sales Manager or (in the absence thereof) the Boat Manager in selling finance and insurance programs to increase dealer revenues.
• Conducts or assists in customer closings and funding activities.
• Coordinates all paperwork involved in the sale process, i.e., create and finalize quotes in IDS, print all closing documents, enter customer deposits in IDS and maintain Sales, Finance and/or Commission logs.
• Accounts for all monies received in the department and ensure the safekeeping of those funds.
• Performs closing activities at the end of the day, i.e., till reconciliation procedures, batch detail report, Daily Cash Report, bank deposit slip preparation, etc.
• Completes data entry into IDS of all activities associated with the sale.
• Accurately post all deals within 24 hours of delivery.
• Organizes / processes MSO's by entering their receipt into IDS, safeguarding these documents, maintaining an appropriate filing system for easy retrieval when unit sells, and completing appropriate affidavits for requesting duplicate MSO's as needed.
• Answers multi-line phones in a timely, professional and courteous manner.
• Directs all inbound calls to the appropriate associate or department and take complete and accurate messages if requested associate is unavailable.
• Keeps boat dealership stocked with all necessary office supplies, including state / local title and registration paperwork; maintains an adequate inventory of supplies and order supplies on a timely basis.
• Complete and file all required title work and associated documentation.
• Prepares check requests as needed.
• Maintains all documentation from the various manufacturers and warranty register all products sold within manufacturer’s specified timeframe requirements.
• Performs other clerical tasks as required including, sending faxes, file preparation and maintenance of customer files.
• ALL OTHER DUTIES AS ASSIGNED.

EXPERIENCE / QUALIFICATIONS

• High School education or equivalent experience
• Must be at least 21 years old to qualify for this position.

KNOWLEDGE, SKILLS, AND ABILITY

• Ability to calculate figures, make change to customers and figure percentages
• Ability to communicate in a friendly and professional manner to our customers and other associates
• Clerical / data entry skills preferably within the marine or auto industry
• Good organizational abilities
• Detail orientated

TRAVEL REQUIREMENTS

N/A

INDEPENDENT JUDGEMENT

Performs tasks and duties under general supervision, using established procedures and innovation. Chooses from limited alternatives to resolve problems. Occasional independent judgment is required to complete work assignments. Often makes recommendations to work procedures, policies, and practices.

PHYSICAL REQUIREMENTS

Regular computer work, standing, sitting and walking. Occasional lifting. Seldom to never lifting up to 50lbs

PART TIME BENEFITS SUMMARY

Enjoy discounts on retail merchandise, our restaurants, world-class resorts and conservation attractions.

• Dental
• Vision
• Voluntary benefits
• 401k
• Retirement Savings
• Paid holidays
• Paid vacation
• Bass Pro Cares Fund
• And more!

EQUAL OPPORTUNITY EMPLOYER

Bass Pro Shops is an equal opportunity employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law.

REASONABLE ACCOMMODATIONS

Qualified individuals with known disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. If you need a reasonable accommodation for any part of the application process, please visit your nearest location or contact us at [e-mail].

ABOUT BASS PRO SHOPS

Bass Pro Shops is North America’s premier outdoor and conservation company. Founded in 1972 when avid young angler Johnny Morris began selling tackle out of his father’s liquor store in Springfield, Missouri, today the company provides customers with unmatched offerings spanning premier destination retail, outdoor equipment manufacturing, world-class resort destinations and more. In 2017 Bass Pro Shops joined forces with Cabela’s to create a “best‑of‑the‑best” experience with superior products, dynamic locations and outstanding customer service. Bass Pro Shops also operates White River Marine Group, offering an unsurpassed collection of industry-leading boat brands, and Big Cedar Lodge, America’s Premier Wilderness Resort. Under the visionary conservation leadership of Johnny Morris, Bass Pro Shops is a national leader in protecting habitat and introducing families to the outdoors and has been named by Forbes as “one of America’s Best Employers.”