Boards and Commissions Assistant

State of Colorado; Denver (CO); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

PERA retirement benefits

Medical, Dental, and Vision insurance

Paid holidays and leave

Disability coverage

FSAs

Employer pension plan

Job summary

State of Colorado is seeking an Assistant for the Office of Boards and Commissions in Denver. The role provides direct administrative support to the Director and Deputy Director, handling front desk duties, scheduling, meeting materials, and document management.

Qualifications include 2+ years of related work, strong organization, excellent communication, and the ability to work across teams in a government environment. A bachelor’s degree or equivalent experience is preferred.

Qualifications

• Two or more years of related work experience
• Strong organizational skills and careful attention to detail
• Effective verbal and written communication skills
• Strong interpersonal skills and the ability to work across teams
• Strong problem-solving skills, including the ability to identify a problem and present solutions
• The ability to work independently and to adapt to a fast-paced environment
• Experience building relationships with a diverse range of stakeholders with varying perspectives and interests

Responsibilities

• Perform front desk and telephone reception duties assisting internal and external customers, serve as the first point of contact and conduct business with a professional demeanor
• Design, implement, and document office procedures
• Provide information about Boards and Commissions
• Prepare meeting materials, scan documents, and create or modify electronic documents
• Establish and maintain effective and cooperative working relationships with all levels of stakeholders, including internal customers, the public, and other agencies
• File, retrieve, and prepare documents, correspondence and reports
• Answer public email questions, telephone calls, and voicemail messages, and respond as appropriate
• Efficiently manage scheduling, appointments, and calendars for the Director of Boards and Commissions and as necessary for their staff
• Assist with tasks deemed necessary by the Director including maintaining and updating files, overseeing interns, ensuring documents are up to date and accessible, and tracking diversity and applications

Skills

Organizational skills

Verbal and written communication

Interpersonal skills

Problem solving

Team collaboration

Education

Bachelor’s degree or equivalent experience

Job description

Who We Are

Colorado Governor-elect Phil Weiser is committed to an administration that represents all of Colorado, and serves and protects every Coloradan. Governor-elect Weiser and his team will lead State government to ensure that we serve the people of Colorado, working to make their lives better, and together, we meet opportunities and challenges with creativity, collaboration, and compassion. His commitment to serve as the People's Governor means that he and his team will have a sustained focus on how to make Colorado safer, more affordable, more sustainable, and a great place to live, build a business, and raise a family.

We Have Strong Core Values

Our core values drive our actions. We are: 1) principled, maintaining the highest ethical standards, acting with integrity, and operating transparently; 2) public servants, who are always ensuring our work is not about us, but instead is about improving the lives of the people of Colorado; 3) innovative, by seeking to solve problems creatively and operate with a continuous improvement mindset; and 4) "better together," by working to support each other as a team and collaborate effectively.

Department Information

The Office of the Governor oversees the operation of the executive branch of state government, including the coordination, direction, and planning of agency operations. The Governor’s staff includes offices for budgeting, communications and outreach, legal counsel, legislative liaison, operations, policy and research, and scheduling.

The Office of Boards and Commissions oversees the appointment process for more than 300 boards and commissions for the Governor’s Office. Boards and Commissions is an external‑facing team in the Governor’s Office, and it helps the public navigate the appointment process.

Department:

Office of the Governor

Position Title:

Assistant, Boards and Commissions

Summary of Functions:

The Assistant for the Office of Boards and Commissions provides direct administrative support to the Director and Deputy Director of Boards and Commissions.

Essential Duties and Responsibilities:

• Perform front desk and telephone reception duties assisting internal and external customers, serve as the first point of contact and conduct business with a professional demeanor
• Design, implement, and document office procedures
• Provide information about Boards and Commissions
• Prepare meeting materials, scan documents, and create or modify electronic documents
• Establish and maintain effective and cooperative working relationships with all levels of stakeholders, including internal customers, the public, and other agencies
• File, retrieve, and prepare documents, correspondence and reports
• Answer public email questions, telephone calls, and voicemail messages, and respond as appropriate
• Efficiently manage scheduling, appointments, and calendars for the Director of Boards and Commissions and as necessary for their staff
• Assist with tasks deemed necessary by the Director including, although not limited to:
  • Maintain and update files
  • Help manage Board and Commission interns and oversee intern tasks
  • Ensure that Boards and Commissions documents are up to date, current, and accessible on the shared drive
  • Maintain an effective information tracking system for diversity reporting, new applications received, background checks, call lists, rejection letters, and certifications
  • Perform any other duties that may arise that need to be completed for the department

Organizational Relationships:

Director of Boards and Commissions; Deputy Director of Boards and Commissions; Office of Legislative Affairs; Communications team

Education/Experience:

• Two or more years of related work experience
• Strong organizational skills and careful attention to detail
• Effective verbal and written communication skills
• Strong interpersonal skills and the ability to work across teams
• Strong problem-solving skills, including the ability to identify a problem and present solutions
• The ability to work independently and to adapt to a fast‑paced environment
• Experience building relationships with a diverse range of stakeholders with varying perspectives and interests

Preferred Qualifications:

• Proficiency with MS Office suite, and other database applications
• Experience with Google Suite
• A bachelor’s degree in a related field or equivalent experience

Conditions of Employment:

Applicants must pass a thorough background check prior to employment and reside in Colorado once employed

Benefits

The State of Colorado offers a competitive benefits package to permanent employees:

• PERA retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan, plus 401K and 457 plans
• Medical, Dental, and Vision insurance coverage
• Automatic Short‑Term and Optional Long‑Term Disability Coverage
• Life and AD&D Insurance
• Flexible Spending Accounts (FSAs)
• Family Medical Leave Act (FMLA) job protection and State of Colorado Paid Family Medical Leave (PFML)
• 11 Paid Holidays Annually and Accrued Annual and Sick Leave
• Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program

To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits.

ADAAA Requests

The State of Colorado is committed to the full inclusion of all qualified individuals. As part of this commitment, our office will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre‑employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at [e-mail].

We believe that diverse teams produce better results and encourage people of a variety of backgrounds and qualifications to apply.