Board Secretary

County of Delaware; Media (Delaware County); On-site; USD 42,000 - 64,000; Full time

Job summary

The County of Delaware seeks an Administrative Assistant to the Board of Assessment to serve as a liaison between the Assessment Department and the Board of Assessment. The role requires managing forms, notices, schedules, and communications with residents, attorneys, and officials.

Responsibilities include processing appeal forms, coordinating hearings, updating assessment records, and supporting assessors and the fiscal team as needed.

Qualifications

• High school graduate or equivalent.
• Assessment or tax department experience.
• Strong knowledge of Excel and Word.
• Good communication skills.

Responsibilities

• Print all appeal forms and distribute to residents and representatives.
• Advertise the Notice of Appeal Period in the newspaper.
• Create and update yearly assessment changes, tax rates, and tax collector spreadsheets.
• Load and maintain reports into Box software folders.
• Answer phones and emails.
• Open and distribute mail.

Skills

Communication skills

Strong knowledge of Excel

Strong knowledge of Word

Education

High school graduate or equivalent

Tools

Excel

Word

Job description

The Administrative Assistant to the Board of Assessment is a liaison between the Assessment Department and the Board of Assessment. Communication between the Board, attorneys, and the general public is essential for smooth daily operations.Under general supervision of the Board of Assessment Manager:

• Print all appeal forms, including residential, commercial, exemption, interim, catastrophic loss, and 319 forms, and distribute forms to residents and representatives.
• Advertise the Notice of Appeal Period in the newspaper.
• Collect and arrange appeal forms by type and date.
• Create the schedule for appeal hearings and distribute forms to Board members, townships, school districts, and residents who requested an appeal.
• Collect and deposit, with the Fiscal Assistant, the fees for filing an appeal.
• Communicate between the Board, solicitor, and residents or their representatives.
• Set up the Board Room for hearings and straighten the room afterward.
• Coordinate with the Board during hearings.
• Mail assessment change notices, appeal forms, and hearing results to residents.
• Update the assessment system with the results of the appeal hearing.
• Create and update yearly assessment changes, tax rates, and tax collector spreadsheets and distribute them.
• Forward applicable assessment changes, tax rates, and tax collector spreadsheets to the webmaster to post on the County website.
• Create and mail reports to each township and school district.
• Load and maintain reports into Box software folders.
• Maintain and manage Box software users and folders.
• Open and distribute mail.
• Answer phones and emails.
• Collect tax collectors’ bonds and distribute tax duplicates.
• Send a copy of the tax duplicate to be bound for in-office use.
• After the tax roll is set up, provide a copy for the County and mail a set to each township and school district.
• Calculate, create, and mail bills for In Lieu of Taxes.
• Receive and keep a record of In Lieu of Taxes payments and deposit with the Fiscal Assistant.
• Make reservations to seminars and travel accommodations for the assessor for continuing education credit.
• Keep account of the assessor’s continuing education.
• Assist assessors.
• Send and retrieve files from storage.
• Order and distribute supplies.
• Create purchase orders and check requests for services rendered, assessor’s mileage, trip reimbursement, and membership and license fees.
• Perform other related duties.

• High school graduate or equivalent.
• Assessment or tax department experience.
• Strong knowledge of Excel and Word.
• Good communication skills.

Physical Requirements

While performing the duties of this position, the employee is frequently required to read documents in paper and electronic form, sit, walk, talk, and hear. The employee may occasionally be required to stand, climb stairs, reach above shoulder height, kneel, stoop, crouch, or squat. On rare occasions, the employee may be required to lift or carry items.