Board Relations Administrator

Pedernales Electric Cooperative; Johnson City (TX); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work options

Job summary

Pedernales Electric Cooperative in Johnson City, TX, seeks a records and executive support specialist to manage corporate records and assist the Board of Directors and General Counsel in strategic initiatives.

This hybrid role handles board communications, calendars, minutes, and meeting materials, plus compliance with Open Meetings. The position includes base pay starting at $35.26/hour with KPI bonuses and competitive benefits.

Qualifications

• Knowledge of computer systems and data entry
• Knowledge of customer service principles
• Ability to prepare written correspondence and documentation
• Time management skills
• Ability to manage changing priorities
• Ability to communicate effectively verbally and in writing
• Ability to listen and understand information
• Ability to work in a fast-paced environment

Responsibilities

• Manage board communications and director information requests
• Manage the Board of Directors' calendars
• Update contact/subscription information for Board members
• Schedule conferences, forums and travel for Board Directors
• Prepare memos, letters, and emails for the Board
• Assemble, print and distribute Board agendas and materials
• Coordinate board materials with business units for content accuracy
• Draft and prepare final minutes for review by GC and Board
• Maintain corporate books and records and support open records
• Serve as notary public and maintain confidentiality

Skills

Board communications

Time management

Written communication

Prioritization

Conflict resolution

Verbal communication

Listening skills

Adaptability

Education

High School Diploma or equivalent

Bachelor’s degree preferred

Executive-level experience OR administrative experience

Job description

PHYSICAL OFFICE LOCATION: PEC Headquarters - 201 S Ave F, Johnson City, TX 78636

Hybrid Work Options Available

$35.26 Minimum Starting Base Pay* + KPI Bonuses + Competitive Benefits

*Qualifications may warrant greater starting base pay within the full pay range. Individual base pay is determined by experience, job-related skills, and relevant education or training.

Position Summary

This position is responsible for creating, retrieving and maintaining official corporate records and providing executive level support for the Board of Directors and the General Counsel in support of the Cooperative's strategic initiatives.

Essential Duties & Responsibilities

• Manage and receive all board communications and director requests for information including preparing and documenting responses
• Manage the Board of Directors' calendars
• Update contact and subscription information for Board of Directors with industry related organizations
• Schedule and communicate conferences, forums, annual meetings, educational opportunities to Board of Directors including travel
• Prepare memos, letters, reports and e-mail notes on behalf of the Board of Directors
• Assemble, print and distribute Board of Directors' agendas, board packages and supporting materials
• Coordinate board meeting materials with various business units ensuring timeliness and accuracy of content
• Utilize board meeting software to analyze and consolidate board agenda material
• Manage board meeting software updates in coordination with vendor, access privileges, provide in house training, prepare templates and coordinate with system users
• Ensure agendas and Board of Directors meetings are posted on the Cooperative's website and in Cooperative offices in compliance with the Open Meetings Policy
• Draft and prepare final minutes for review and approval by the General Counsel and the Board of Directors for all Board and Annual Meetings
• Create board meeting package for the Board of Directors and the public
• Ensure meeting room set up and refreshments for Board of Directors meetings
• Attend Board of Directors' and Annual Meetings
• Record audio and CD file copies of all Special, Committee and Executive Meetings of the Board of Directors
• Maintain list of Board of Directors action items by calendar year
• Collect and maintain signed corporate documents such as meeting minutes, Director Aff
• Track and ensure compliance of Board of Directors with board policies and procedures
• Collect, reconcile and code invoices for Board of Directors travel expense vouchers.
• Assist with the Board of Directors election and Annual Meeting
• Implement and administer the Election Policy and Procedures
• Maintain the corporate books and records of the Cooperative including creating records retention schedules
• Serve as backup for administrative duties with ethics and compliance and open records functions.
• Serve as a notary public
• Maintain the security of confidential information
• Stay abreast of advances in technology
• Demonstrate regular and prompt attendance
• Performs other related duties as necessary or assigned
• .. ... ... ... ... Supervisory and/or Leadership Responsibilities

None

Knowledge, Skills & Abilities

• Knowledge of using computer systems, which may include setting up and using hardware and software programs, entering data or processing information
• Knowledge of principles and processes for providing customer service
• Knowledge of preparing written correspondence and documentation
• Skilled in time management
• Skilled in managing changing priorities
• Ability to prepare written correspondence
• Ability to anticipate, identify, analyze and resolve conflict and problems
• Ability to communicate effectively verbally and in writing
• Ability to listen and understand information verbally and in writing
• Ability to remain flexibleAbility to work in a fast paced working environment
• .... Minimum Qualifications - (Education, Experience)
• High School Diploma or equivalent
• Three years of experience in a executive level capacity OR
• Eight years of experience in an administrative capacity
• Bachelor's Degree preferred

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• The employee may be required to stand; reach with hands and arms, stoop and kneel
• The employee may be required to sit or stand for long periods of time
• The employee may be required to lift, carry, push, pull or move up to 25 pounds
• The employee may be required to travel
• Exempt employees receive a fixed bi-weekly salary to compensate them for all hours worked during each pay period
• This position may be required to work more than 40 hours per week

This description is intended to indicate the kinds of tasks and level of work difficulty that may be expected during the course of work for this position. It is not intended to limit or modify the right of management to assign, direct and control the work of employees under supervision.

Position Open Until Filled

Pedernales Electric Cooperative is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability, protected Veteran status, age, or any other characteristic protected by law.