Board Liaison

Paycom - ATS; Lancaster (CA); On-site; USD 70,000 - 89,000; Full time

Job summary

Lifelong Learning Administration Corporation in Lancaster, CA seeks a Board Liaison to bridge governance between a charter school board, school leadership, and external authorizers. The role ensures compliance with state regulations and efficient board operations, reporting to the Director, Board Relations Liaison.

Responsibilities include coordinating board meetings, postings, and documentation, plus maintaining calendars and databases.

Qualifications

• Knowledge of laws, regulations, policies, procedures relevant to employment.
• Understanding of the organization's culture, units, services, and products.
• Ability to interpret and apply laws, regulations, policies and procedures.
• Ability to exercise critical thinking and reason about problems.
• Ability to analyze business data or information and identify underlying factors.
• Ability to make decisions and solve complex problems under deadlines.
• Strong time management and ability to handle multiple requests.
• Autonomy, discretion with confidential matters, and good communication.
• Knowledge of K-12, charter school law and applicable requirements.
• Ability to travel as part of job duties.

Responsibilities

• Coordinate quarterly board meetings with agendas and backup docs.
• Manage board meeting dates and notify board members and staff.
• Coordinate attendance with Education, Legal and Finance teams.
• Post required items on locations and school websites per Brown Act.
• Maintain digital files of agendas and supporting documentation.
• Monitor authorizing district/county board agendas and alert leaders.
• Ensure attendance at board meetings and communicate with the superintendent.
• Update Leadership Team on updates from authorizing board meetings.
• Develop and maintain a calendar of quarterly authorizing meetings.
• Record and post SB126 recordings for applicable schools.
• Support agenda postings and distribute to centers and locations.

Skills

Regulatory knowledge

Interpret regulations

Critical thinking

Data analysis

Decision making

Time management

Customer service

Travel required

Education

Bachelor’s degree or 2 years equivalent

Tools

MS Office

Job description

Job Details: Job Location: LLAC [901] - Lancaster, CA, Position Type: Regular Full-Time, Salary Range: $70304.00 - $89250.00 Salary, Job Shift: Day, Job Category: Classified, LIFELONG LEARNING ADMINISTRATION CORPORATION

Full Time, Monday - Friday

The Lifelong Learning Advantage

At Lifelong Learning, our mission is to support our client schools so they can concentrate on improving educational outcomes and student success. We continue to be a strong, positive force, pioneering the way education is delivered to all students.

Learn more about us at https://llac.org/

How You Will Make an Impact

The Board Liaison is an operational and governance position acting as the critical bridge between a charter school’s Board of Directors, school leadership, and external authorizers (school districts or county offices of education). The role ensures the board complies with state regulations and operates efficiently. This position reports to the Director, Board Relations Liaison or their designee.

RESPONSIBILITIES/DUTIES

Internal Board Communication

• Work closely with Legal team on Organization schools’ quarterly board meetings to provide complete agendas and backup documentation to board members within the required date prior to each board meeting.
• Manage board meeting dates for each L4L school board and notifications to the school board members and L4L staff.
• Coordinate with Education, Legal and Finance teams to ensure proper L4L attendance at each L4L charter school board.
• Coordinate with internal staff for required postings at locations and school website in accordance with the Brown Act.
• Maintain digital files of each board meeting agendas and supporting documentation.

External Authorizing School District/County Office of Ed Board Monitoring

• Monitor all of our authorizing school district or county board agendas upon posting on authorizer websites and alerting specific Leadership Team members of items noted that may have an impact on charter schools or specifically our school(s).
• Coordinate and ensure proper attendance at any given board meeting.
• Communicate in advance with the Superintendent or authorizer contact prior to board meetings.
• Gather, maintain and communicate with specific Leadership Team members of updates from conversations and/or authorizing board meetings for awareness or action items.
• Review all governing board minutes and documenting in database of various key items.
• Communicate with specific Leadership Team, updating any significant information noted in authorizer board minutes.
• Develop and maintain a calendar of quarterly presence or presentations by our Leadership Team for each of our authorizing governing board meetings.
• Develop and maintain an online governing board update report for each quarterly presence/presentation and all documents presented or distributed to authorizing district.
• Work with Charter Affairs team to maintain the authorizing governing board database (currently under development) with most current information and calendar of meetings and presence of our Leadership Team.
• Conduct consistent review of Board of Directors’ emails.
• Perform regular reviews of school websites.
• Review board agendas, minutes, and supporting documents.
• Attend and record all board meetings.
• SB126 required recordings for applicable charter schools, record meetings and ensure recordings are posted to the respective school websites.
• Support board agenda postings, distribute agendas to school learning centers, administrative location(s), off-site locations, and websites; obtain and archive photo confirmations for each board meeting location posting.
• Conduct learning center roll call at every board meeting and send meeting invites to all learning centers to confirm attendance.
• Support record retention efforts, assist with special projects, and manage high-level correspondence.
• Strong time management, attention to detail, problem-solving skills, and professional communication.
• Perform administrative duties, responsibilities, and activities as assigned, which may be changed or modified from time to time.

Qualifications: KNOWLEDGE, SKILLS, ABILITIES

• Knowledge of laws, regulations, policies, procedures, and best practices relevant to the area of employment.
• Knowledge and understanding of the organization’s culture, business units, services, and products.
• Ability to interpret and apply laws, regulations, policies and procedures.
• Ability to exercise critical thinking, use logic and reason to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Ability to analyze business data or information: identify the underlying principles, reasons, or facts of information by breaking down information or data.
• Ability to make decisions, solve systems, process problems, analyze information and evaluate results to choose the best solution.
• Ability to work under tight deadlines and handle multiple requests or interruptions while still completing projects or work assignments in a timely manner.
• Self-sufficient, resourceful, and committed to providing excellent customer service.
• Knowledge of Federal, State, and local requirements for K-12 schools and charter school law.
• Knowledge of alternative educational programs, including independent study.
• Ability to establish and maintain effective working relationships with school administrators, teachers, students, administrative staff, parents, and the community.
• Ability to effectively handle challenging and sensitive situations with students, parents, and staff.
• Ability to use technology, software applications for data collection and analysis.

MINIMUM QUALIFICATIONS

• Bachelor’s degree or 2 years equivalent work experience demonstrating applicable skills in relevant industry or discipline.
• 2+ years of experience communicating directly with C-suite executives, directors, or board of directors.
• Knowledge and/or experience in project management, program development, organizing, prioritizing, coordinating, implementing, and managing multiple programs, projects, tasks and building teams.
• High emotional intelligence, strict discretion with confidential matters, and excellent written and verbal communication skills.
• Strong autonomy, reliable, responsible, dependable and willing to take on responsibilities and challenges.
• Advance level of skills in MS Office (Word, Excel, PowerPoint, Outlook) and other technology applications
• Ability to travel in performance of job duties is required.

PHYSICAL REQUIREMENTS

• Vision: Ability to read small print and view a computer screen for prolonged periods, prepare, or inspect documents and operate office equipment.
• Hearing: Ability to hear average or typical conversations and receive ordinary information.
• Speech: Ability to be understood in face-to-face communication, in person or virtual, to speak with a level of proficiency and volume to be understood over a telephone or computer.
• Mental Demands: Ability to read, write, understand, interpret, and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Frequent multi-tasking, changing of task priorities, repetitious, exacting work. Understand how to manage stress, high workflow management, medium project coordination, and high people engagement.
• Upper Body Mobility: Ability to use fingers to make small movements such as typing, picking up small objects, or pinching fingers together, use hands to grasp, and manipulate small objects; twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.
• Strength: Ability to lift, carry, push, and pull objects weighing up to 10 pounds.
• Environmental Requirements: Ability to encounter constant work interruptions; work cooperatively with others; work independently; work indoors. Prolonged period sitting at a desk and working on a computer. Work in a low to moderate noise environment with frequent deadline pressures.