Blackstone Credit & Insurance(BXCI) - Expense Team - Associate

Blackstone; Berkeley Heights (NJ); On-site; USD 105,000 - 150,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Life insurance

401(k) plan

Discretionary bonuses

Job summary

Blackstone seeks an Expense Team Associate to support BXCI expense operations, including T&E allocations, invoice allocations, and system data management. The role demands detail orientation, financial acumen, and the ability to thrive in a fast-paced environment.

Responsibilities include reporting, governance, and system administration for Concur and EAS, along with process improvements and policy enforcement.

Qualifications

• 3+ years of Finance, Accounting, expense operations, invoice allocation, or related functions.
• 2+ years of presenting and facilitating training.
• Hands-on experience with Concur and EAS, including workflow approvals and reporting.
• Demonstrated ability to review and enforce policy and allocation procedures.
• Advanced Excel skills (pivots, lookups, reconciliation).
• Experience designing and deploying AI-enabled solutions.
• Excellent verbal and written communication skills.
• Proactive, takes initiative, and strong ownership.

Responsibilities

• Contribute to expense status reporting, including tracking approvals, aging, bottlenecks, and resolution plans.
• Field questions regarding invoice status and provide guidance for related workflows.
• Interact with technology teams on software maintenance and enhancements.
• Support day-to-day management of T&E allocations and invoice allocation processes, ensuring accuracy and timeliness.
• Perform expense report reviews for policy adherence and act as escalation point for exceptions.
• Train new employees on T&E allocations and invoice allocation workflows.

Job description

Blackstone is the world’s largest alternative asset manager. Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests. Blackstone’s over $1.3 trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X (Twitter), and Instagram.

Blackstone Credit & Insurance (“BXCI”) is one of the world’s leading credit investors. Our investments span credit markets, including private investment grade, asset-based lending, public investment grade and high yield, sustainable resources, infrastructure debt, collateralized loan obligations, direct lending and opportunistic credit. We seek to generate attractive risk‑adjusted returns for institutional and individual investors by offering companies capital needed to strengthen and grow their businesses. BXCI is also a leading provider of investment management services for insurers, helping those companies better deliver for policyholders through our world‑class capabilities in investment grade private credit.

The Expense Team Associate will support and oversee key functions across the BXCI Expense Team, with responsibility for multiple day‑to‑day expense operations functions, including process improvement across travel & entertainment (T&E), software administration support, invoice allocation and system data management s. This role requires a candidate who is highly motivated, detail‑oriented, and able to operate effectively in a fast‑paced environment supporting a wide variety of functions.

A background in Finance, Accounting, and expense operations is strongly preferred. The successful candidate will bring experience in invoice allocation and/or T&E processes, expense policy adherence, expense reporting/status updates, and preferably software system administration, implementation and management.

Core Expense Operations & Oversight

• Contribute to expense status reporting, including tracking approvals, aging, bottlenecks, and resolution plans.
• Field questions regarding invoice status and provide technical guidance for related workflows.
• Interact with technology teams on software maintenance and enhancements
• Support the day‑to‑day management of T&E expense allocations and invoice allocation processes, ensuring accuracy, timeliness, and compliance with allocation procedures and firm policies.
• Perform expense report reviews for adherence to policies and allocation procedures; act as an escalation point for exceptions and complex issues.

Stakeholder Management

• Serve as a key point of contact for employee questions related to T&E allocations, approvals, and expense process expectations.
• Train new employees on T&E allocations and invoice allocation workflows.

Systems Ownership (EAS + Concur) & Process Improvement

• Provide system administration support for Expense Allocation System (EAS) and operations (queue oversight, data maintenance, user support, and issue escalation).
• Oversee workflows for T&E reports and approvals, including working with the team on documentation and training materials.
• Assist with technical system troubleshooting and user assistance; coordinate with internal partners to resolve recurring system/process issues.
• Perform special projects to improve controls, reduce cycle times, and improve user experience.

Allocation Governance & Service Management

• Allocate and provide allocation support for select expenses and ensure proper allocation and documentation.
• Identify, assess, and elevate operational risks; recommend improvements and implement solutions with appropriate stakeholders.

Qualifications

• 3+ years of relevant experience in Finance, Accounting, expense operations, invoice allocation, T&E allocation, or related functions (asset management or financial services experience strongly preferred).
• 2+ years of experience delivering presentations and facilitating training.
• Required systems experience: hands‑on experience with software systems such as Concur and EAS, including workflow approvals, reporting, and troubleshooting/user support
• Demonstrated capability to review and enforce policy and allocation procedures, resolve exceptions, and follow up for approvals.
• Strong technical and analytical skills; highly detail‑oriented with a strong control mindset.
• Proven capability to manage multiple tasks, shift priorities quickly, and support a wide variety of functions in a dynamic environment.
• Advanced Excel proficiency (e.g., pivots, lookups, reconciliation support).
• Experience designing and deploying AI-enabled solutions.
• Excellent verbal and written communication skills, including the capability to summarize issues, develop recommendations, and make sound decisions.
• Proactive, takes initiative, and demonstrates strong ownership from problem identification through resolution.

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range

$105,000 - $150,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Benefits

• comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• paid time off
• life insurance
• 401(k) plan
• discretionary bonuses

Certain employees may also be eligible for equity and other incentive compensation at Blackstone’s sole discretion.

Equal Employment Opportunity Statement

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), [phone] (EMEA) or [phone] (APAC).

Security License Requirements

• Attending client meetings where you are discussing Blackstone products and/or and client questions;
• Marketing Blackstone funds to new or existing clients;
• Supervising or training securities licensed employees;
• Structuring or creating Blackstone funds/products; and
• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case‑based basis. Please speak with your Blackstone Recruiting contact with any questions.