Birth Registrar

Houston Methodist; Houston (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Houston Methodist is seeking a Birth Registrar to handle hospital birth registrations and timely filing of required Texas documentation. The role ensures accurate records and compliance with state regulations, contributing to Texas Vital Statistics recognition and high-quality patient service.

Responsibilities include collecting data, assisting parents with birth certificate paperwork, and maintaining confidentiality while coordinating with care teams.

Qualifications

• Associate’s degree in health information management or related field required or additional two years of experience (in addition to the minimum experience requirements listed below) required in lieu of degree
• One year of experience in birth registration, health information management, or general office with emphasis on customer service

Responsibilities

• Promotes a positive work environment and teamwork to achieve results.
• Assists parents to complete birth certificate worksheets.
• Handles sensitive situations with patience and diplomacy.
• Ensures confidentiality and HIPAA compliance in birth registration.
• Collects data, enters state database, prints birth facts, and scans documents into EMR.

Skills

Customer service

Communication skills

English proficiency

Bilingual English/Spanish (preferred)

Education

Associate’s degree in health information management or related field

Job description

At Houston Methodist, the Birth Registrar position is responsible for performing activities associated with the registration of hospital births and the timely filing of required documentation in accordance with the State of Texas regulations. This position ensures quality and compliance with state regulations for births and is a critical component to meeting the Texas Vital Statistics recognition and exemplary five star rating.

FLSA STATUS

Non-exempt

QUALIFICATIONS

EDUCATION

• Associate’s degree in health information management or related field required or additional two years of experience (in addition to the minimum experience requirements listed below) required in lieu of degree

EXPERIENCE

• One year of experience in birth registration, health information management, or general office with emphasis on customer service

LICENSES AND CERTIFICATIONS

Required

• BRC - State of Texas Birth Registrar, State Certified (TxDSHS) - Texas Department of State Health Services and
• AOP - Certified Acknowledgement of Paternity - State Attorney General - Texas Office of Attorney General_PSV Successful access to the TxEVER system within 4 months

KNOWLEDGE AND ABILITIES

• Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
• Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
• Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
• Proficient PC knowledge to include computer literacy in Word and Windows software
• Attention to detail
• Excellent interpersonal, oral and written communication skills, to include proper grammar and accurate spelling
• Excellent organizational skills
• Knowledge of the components of the medical record
• Ability to handle stressful situations with compassion and professionalism in processing records in the event of a non-viable birth
• Bilingual in English/Spanish preferred

ESSENTIAL FUNCTIONS

PEOPLE ESSENTIAL FUNCTIONS

• Promotes a positive work environment and contributes to a dynamic team focused work unit that actively helps one another to achieve optimal departmental and organizational results.
• Provides assistance to parent(s) to complete the birth certificate worksheet.
• Applies patience and diplomacy to sensitive situations, such as conflict regarding parental responsibility.
• Supports birth registration process while complying with patient confidentiality and HIPAA regulations.

SERVICE ESSENTIAL FUNCTIONS

• Collects birth certificate data, enters worksheet data into state database, and prints out birth facts; proofreads the birth facts for errors before presenting it to the parents for their signature(s); obtain parent(s) signature(s). Scans all documents into the baby’s electronic medical record.
• Provides printed social security receipt with explanation that it is to be used as proof that a social security number has been applied for; issues a signed certification of birth facts for insurance purposes.
• Serves as administrator for the Texas birth registry information system for assigned facility.

QUALITY/SAFETY ESSENTIAL FUNCTIONS

• Follows appropriate guidelines for obtaining Acknowledgement of Paternity (AOP); reviews AOP for errors or omissions. Sends completed AOP to the designated state attorney’s office.
• Certifies and releases at least 96% of birth registrations no later than five days after the date of birth.
• Adheres to department standards for productivity, timeliness, accuracy, and quality.
• Meets with auditors regularly according to state requirements to monitor compliance, providing reports and data as needed; complies with regulatory guidelines regarding timely filing of birth certificates and proper administration of both the Acknowledgement of Paternity program and the Texas ImmTrac program.

FINANCE ESSENTIAL FUNCTIONS

• Organizes time effectively, minimizing incidental overtime, and sets priorities. Utilizes time between heavy workloads efficiently and helps other team members.
• Enters infant’s legal name into the electronic medical record post discharge per policy as it impacts timely reimbursement.

GROWTH/INNOVATION ESSENTIAL FUNCTIONS

• Seeks opportunities to expand learning beyond baseline competencies with a focus on continual development. Attends continued yearly training at Regional and Annual Conference as permitted by facility.
• Generates and communicates new ideas and suggestions that will improve quality or service.

SUPPLEMENTAL REQUIREMENTS

WORK ATTIRE

• Uniform: No
• Scrubs: No
• Business professional: Yes
• Other (department approved): No

ON-CALL*

*Note that employees may be required to be on‑call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below.

• On Call* No

TRAVEL**

**Travel specifications may vary by department**

• May require travel within the Houston Metropolitan area Yes
• May require travel outside Houston Metropolitan area Yes

QUALIFICATIONS

EDUCATION

• Associate’s degree in health information management or related field required or additional two years of experience (in addition to the minimum experience requirements listed below) required in lieu of degree

EXPERIENCE

• One year of experience in birth registration, health information management, or general office with emphasis on customer service

LICENSES AND CERTIFICATIONS

Required

• BRC - State of Texas Birth Registrar, State Certified (TxDSHS) - Texas Department of State Health Services and
• AOP - Certified Acknowledgement of Paternity - State Attorney General - Texas Office of Attorney General_PSV Successful access to the TxEVER system within 4 months