Biomedical Research Lab Coordinator

Vanderbilt; Nashville (TN); On-site; USD 32,000 - 42,000; Part time

Job summary

Vanderbilt University seeks a part-time Lab Assistant in the Biomedical Engineering SMILE Lab to manage operational, regulatory, and administrative tasks for the lab's research portfolio. You will coordinate meetings, prepare IRB materials, support participant recruitment, and oversee grant and data documentation, working closely with the PI and lab members.

The role emphasizes organization, proactive multitasking, and communication as you help drive multiple studies while preparing for

Qualifications

• 1-2 years minimum experience in research coordination, clinical research, project management, or a related administrative role.
• Experience with IRB submissions, amendments, and regulatory compliance is strongly preferred.
• An ability to manage budgets, track expenditures, and prepare financial and fiscal documentation is required.

Responsibilities

• Organizes and coordinates lab and center meetings, including scheduling, preparing agendas, taking minutes, and following up on action items
• Provides day-to-day project management support across multiple concurrent research studies, tracking timelines, milestones, and deliverables
• Prepares, submits, and maintains IRB applications, amendments, and continuing reviews to ensure ongoing regulatory compliance
• Coordinates research participant recruitment, screening, and scheduling in accordance with approved study protocols
• Prepares and organizes grant documents, including progress reports, subaward materials, and submission packages
• Manages fiscal aspects of lab accounts, including monitoring expenditures, reconciling accounts, and preparing financial summaries
• Assists with budgeting and budget projections for current and proposed research projects
• Manages research data, including organization, quality control, and secure storage in accordance with data management plans
• Coordinates communication with collaborators, sponsors, and external partners on behalf of the lab
• Performs other duties as assigned to support the operational and research goals of the lab

Skills

Research coordination

IRB submissions

Budget management

Data management

Regulatory compliance

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

Excel

Job description

Vanderbilt University seeks a part-time Lab Assistant in the Biomedical Engineering SMILE Lab to manage operational, regulatory, and administrative tasks for the lab's research portfolio. You will coordinate meetings, prepare IRB materials, support participant recruitment, and oversee grant and data documentation, working closely with the PI and lab members.

The role emphasizes organization, proactive multitasking, and communication as you help drive multiple studies while preparing for