Biomedical Graduate Programs Operations & Admissions Admin

Duke Careers; Durham (NC); Hybrid; USD 59,829 - 88,740; Full time

Job summary

Duke University School of Medicine is seeking a Biomedical Graduate Program Administrator to support financial operations, admissions, and student services across OBGE, TGS, and SOM. The role blends budget oversight with centralized admissions and student support.

The position requires a business background, 2+ years of related experience, and strong communication and organizational skills for collaboration with multiple departments.

Qualifications

• General business background equivalent to a bachelor's degree in a business-related field.
• 2 years of related business or administrative experience; familiarity with personnel practices, budgeting principles, and office coordination.
• A master's degree may substitute for 2 years of experience or equivalent combination of education/experience.
• Familiarity with Duke software tools and grant processes is preferred.

Responsibilities

• Coordinate financial and operational functions to support biomedical graduate education across OBGE, TGS, and SOM.
• Assist with data management for NIH training grants and program reports; compile data for annual reviews.
• Develop and manage annual budgets for TGS and SOM to determine student support and program needs.
• Prepare financial reporting and ensure proper access, IDs, and paperwork for graduate students.
• Schedule courses with DGSs, coordinate with program leaders and registrars, and assist with policy documentation.

Skills

MS Excel

MS Word

SPS

SAP

Qualtrics

PeopleSoft

Duke@work

Buy@Duke

Attention to detail

Organizational skills

Communication skills

Multi-tasking

Interpersonal skills

Grant applications

Education

Bachelor's degree in a business-related field

Tools

Slate

OBGE scheduling software

Job description

Duke University School of Medicine is seeking a Biomedical Graduate Program Administrator to support financial operations, admissions, and student services across OBGE, TGS, and SOM. The role blends budget oversight with centralized admissions and student support.

The position requires a business background, 2+ years of related experience, and strong communication and organizational skills for collaboration with multiple departments.