Billings Coordinator

Therma LLC; San Jose (CA); On-site; USD 41,328 - 49,593; Full time

Benefits offered by this job

401(k) Plan with Company Match

Employer-provided health benefits

Flexible non-accrual vacation

Reimbursement for business travel expenses

Job summary

A prominent mechanical construction firm in San Jose, CA is seeking a Billings Coordinator. This full-time, in-office position involves generating customer billing packages, auditing employee billing rates, and resolving job cost discrepancies. Ideal candidates will have strong MS Excel skills and a bachelor's degree in accounting or finance. The role offers a compensation range of $30-36 hourly based on experience, and applicants must have current work authorization in the U.S.

Qualifications

• Exceptional organizational and problem-solving skills essential for task management.
• Must maintain accuracy while working under tight deadlines.
• Excellent verbal and written communication skills are necessary.

Responsibilities

• Generate comprehensive customer billing packages including pay applications.
• Review and audit billing rates across different employee categories.
• Create and dispatch invoices accurately and promptly.

Skills

Proficiency in MS Excel

Organizational skills

Problem-solving skills

Attention to detail

Communication skills

Education

Bachelor's degree in Accounting, Finance, or related field

Job description

Therma, a Legence company

For over 50 years, Therma (https://www.therma.com/) has continued to redefine the mechanical construction landscapes in California. Renowned for outstanding client service and attention to detail, we balance innovative, facility-specific solutions with a pragmatic, cost-conscious approach. Today, the firm employs more than 1,100 people in 3 regional offices, and its clients represent a diverse range of market sectors, including Biopharmaceutical, Education, Healthcare, Food & Beverage, Commercial, Industrial and Data Center facilities. Our culture is open, innovative, collaborative, and fun – all reflected in recognition of Therma as a #1 Best Place to Work on multiple occasions. We create an environment that empowers & challenges employees, giving them the greatest opportunity to succeed.

Full-time, in-office position. Remote and hybrid options not available.

Therma is currently seeking a Billings Coordinator located in San Jose, CA. The Billings Coordinator will be integral in collaborating with Project Managers to facilitate the generation of various monthly billings.

Essential Duties and Responsibilities

• Generate comprehensive customer billing packages, including pay applications, schedules of values, affidavits, and waivers.
• Review and audit billing rates for each employee across different categories, covering regular, overtime, and double-time hours.
• Examine and approve allowable fees and user-defined markups; configure special rates for certain equipment codes and inventory items as required.
• Assist in managing and maintaining project-specific billing rates and markups.
• Systematically archive billing records and history.
• Collaborate with the Billing Team to issue Lump Sum billings as necessary within the monthly billing cycle.
• Address and resolve job cost discrepancies as they arise.
• Create Time & Material (T&M) billings based on actual, committed, and forecasted project costs promptly.
• Dispatch invoices via email and vendor online portals efficiently, accurately, and promptly.

Qualifications

• Proficiency in MS Excel is essential.
• A Bachelor's degree in Accounting, Finance, or a related field is preferred.
• Experience in the construction industry is beneficial.
• Exceptional organizational and problem-solving skills, attention to detail, and the capability to manage multiple tasks simultaneously are required.
• Must be able to maintain accuracy and efficiency while meeting tight deadlines.
• Excellent communication skills, both verbal and written, are necessary for effective interaction with project managers, customers, and co-workers.

Compensation: $30-36 hourly, depending on experience

About Legence

Legence (https://www.wearelegence.com/) (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview

401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.

Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.

Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.

Time Off: Flexible non-accrual vacation (separate from CA sick leave); company holidays per policy.

Expenses: Business travel and related expenses reimbursed per company policy.

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at [e-mail] or your dedicated recruiter with the job title and requisition number.

Employment Eligibility

Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer

Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

EEO is the Law

Job Details

Pay Type Hourly

Hiring Min Rate 25 USD

Hiring Max Rate 35 USD