Billing Specialist

IES Communications; Tempe (AZ); On-site; USD 25,000 - 45,000; Full time

Job summary

IES Communications is seeking a Billing Specialist in Tempe to generate weekly project reports and client-specific invoices, coordinating with project managers to ensure accuracy and timeliness.

The role requires 2–4 years' experience, proficiency with MS Office, and strong attention to SOX controls. Collaboration with customers and internal teams will drive billing accuracy and process improvements.

Qualifications

• High School diploma or GED required.
• Minimum of three years working experience.
• Two or more years in a related administrative role.
• Proficient with Microsoft Office including Word, Excel, and MS Project.

Responsibilities

• Perform weekly invoicing of contracts and Time & Material jobs per PMs instructions.
• Ensure proper documentation for invoicing per SOX controls.
• Self-manage assigned workload distribution.
• Monitor invoicing progress and provide weekly status reports.
• Interact with customer representatives to resolve billing issues.
• Identify process improvements and assist in developing and implementing them.

Skills

Customer interface experience

MS Office proficiency

Time management

SOX awareness

Education

High School

Tools

MS Word

MS Excel

MS Project

Job description

Job Summary

The Billing Specialist generates weekly project reports and works with project management to generate highly detailed, client-specific invoices.

Salary

Min USD $25.00/Yr.

Max USD $45.00/Yr.

Job Duties And Responsibilities

• Perform weekly Invoicing of Contract and Time & Material jobs per instructions received from Project Managers.
• Ensure proper documentation for all Invoicing in accordance with SOX controls outlined by management.
• Self-manage assigned workload distribution.
• Monitor record and report invoicing progress and provide weekly reports on status to assigned supervisor.
• Interact with customer representative(s) to resolve billing issues.
• Identify and elevate issues to the proper Manager in a timely manner.
• Identify process improvement(s) and assist in developing & implementing

Physical and Mental Requirements

• Must be self-motivated, positive in approach, professional, and help to create, develop, and implement process improvement(s).
• Must promote the Company culture and mission to all employees, vendors, clients, and business partners.
• Must possess proven problem-solving skills, critical thinking skills, and the ability to effectively read, write, and give oral direction(s) to project personnel.
• Must have proven skill level to interpret project documents, including but not limited to, timesheets, spreadsheets, and billing documents.
• Must be able to travel within branch territory and/or regional territory as needed.
• Must possess the ability to learn Company and customer project management systems.
• Regular attendance is mandatory

Education, Certification, License, And Skill Requirements

• Must possess at least a High School diploma or GED equivalency.
• Must have some experience in customer interface, such as liaison between the customer and the Company.
• Must possess a minimum of three (3) years of working experience.
• Must have a minimum of two (2) years of experience in a related administrative position.
• Must be proficient with Microsoft Office (Word, Excel, and MS Project).
• Must be able to effectively operate office equipment and computing devices commonly used in the industry.
• Must meet Company minimum driving standards.
• Must be able to manage multiple tasks/projects simultaneously.

Must have demonstrated verifiable ability to identify a project, create a project filing system, develop detailed associated administrative tasks, and manage these for project final record keeping and audit.SOV Experience.

Minimum Years Of Experience

2-4

License Required

No

Minimum Education

High School

Overview

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2023 fiscal year ending September 30, 2023, IES produced over $2.3 billion in revenue and employed over 8,400 employees at over 129 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.

EEO Statement

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.

View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplement

View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster

Disability Accommodation

IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at [phone] or any IES office to request assistance.

IES Participates in E-Verify

E-Verify Information

English/Spanish

English

Spanish

Right to Work

English

Spanish

Workplace Type

Onsite