Billing Specialist

Sidley Austin LLP; San Francisco (CA); On-site; USD 75,000 - 104,000; Full time

Benefits offered by this job

Bonus eligibility

Benefits program

Job summary

Sidley Austin LLP is seeking a Billing Specialist to assist attorneys with client bill preparation, ensuring timely processing and adherence to client agreements.

You will generate proformas, invoices, and reports, and advise attorneys and legal staff on billing matters while collaborating with ebilling, A/R, and other teams to minimize financial exposure.

Qualifications

• Bachelor's degree or 2+ years related experience.
• Proficiency in MS Word and Excel.
• Understanding of general accounting principles as they apply to Billings and A/R.
• Excellent math aptitude.

Responsibilities

• Performs daily billing activities to support partners, attorneys, and clients.
• Proforma generation and edits, creating timecard summaries, updating rates, and running client reports.
• Ensure timeliness, accuracy, and acceptance of invoices monthly; resolve billing issues to approvals.
• Understand and implement client Outside Counsel Guidelines and fee terms.
• Ensure electronic invoices are processed accurately; resolve rejections or reductions promptly.
• Demonstrate professional communication with partners, attorneys, legal staff, and clients; maintain confidentiality.
• Be highly detail-oriented and able to multitask in a fast-paced environment.
• Other duties as assigned.

Skills

MS Word

MS Excel

Math aptitude

Detail oriented

Communication skills

Education

Bachelor's degree or 2+ years related experience

Tools

3E

ebilling Hub

Job description

The Billing Specialist assists attorneys with the preparation of bills for clients, ensuring that the client bills are processed timely and in accordance with the client agreement. The Billing Specialist answers billing questions and researches billing related issues, prepares and distributes billing proformas, invoices, and billing related reports. The Billing Specialist acts as the billing advisor to attorneys and the legal secretaries, ensuring that all transactions are recorded according to accounting standards. The Billing Specialist regularly collaborates with other accounting departments, including ebilling, Accounts Receivable, Cash Applications, Cost Recovery, Pricing, Client Arrangements, Accounts Payable and Revenue Management, to help minimize any financial exposure to the Firm.

Duties And Responsibilities

• Performs daily billing activities to support partners, attorneys, and clients.
• Responsibilities include but are not limited to Proforma generation and edits, creating timecard summaries, updating matter and Timekeeper rates, and running client reports at the request of the partners and attorneys.
• Ensure timeliness, accuracy, and acceptance of invoices on a monthly basis. Follow up with Billing partners and others in order to resolve client billing issues and ensure invoices are approved and billed.
• Understands and ensures correct implementation of client Outside Counsel Guidelines and fee terms.
• Ensures electronic invoices are processed accurately and efficiently. Timely resolves any rejections or reductions of electronic invoices.
• Demonstrates professional and developed communication skills. Ability to deal professionally and courteously with partners, attorneys, legal secretaries, accounting staff, vendors and clients of the Firm while observing confidentiality of client and Firm matters.
• Must be highly detail-oriented with the ability to handle multiple tasks in a fast-paced environment.
• Other duties as assigned.

Required

Education and/or Experience

• Bachelor's degree or a minimum of two years of related experience
• Proficiency in MS Word and Excel
• Understanding of general accounting principles as they apply to Billings and A/R
• Excellent math aptitude

Preferred

• Previous law firm experience
• Implementation of, or exposure to various client billing agreements
• Experience with electronic billing and electronic billing vendors
• Experience with 3E and ebilling Hub

Other Skills And Abilities

The following will also be required of the successful candidate:

• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to work harmoniously and effectively with others
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure
• Able to manage multiple projects with competing deadlines and priorities

The Target Salary Range For This Role Is

$75,100 - $104,100 if located in California.

Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [e-mail] (current employees should contact Human Resources).

Sidley Austin LLP is an Equal Opportunity Employer.