Billing Specialist

Fox Rothschild; Los Angeles (CA); On-site; USD 52,000 - 58,000; Full time

Job summary

Fox Rothschild LLP in Los Angeles is seeking a Billing Specialist to join the Finance Department. You will ensure accurate and timely billing in line with firm and client guidelines, handling inquiries and supporting the billing process end-to-end.

The role requires meticulous organization, strong written and verbal communication, and the ability to manage multiple assignments in a high-pressure environment; prior legal billing experience is preferred.

Qualifications

• High School Diploma or equivalent required; Bachelor’s degree preferred.
• Two to five years of legal billing experience; Elite experience preferred.
• Experience with electronic billing utilizing vendor websites and the Ehub.

Responsibilities

• Assist in responding timely to general billing inquiries directed by management, staff, attorneys and clients.
• Review aged unbilled WIP and provide status updates to Billing Supervisor/Director of Billing.
• Provide expense detailed back-up to accompany invoices as required.
• Research and address client overpayments and cost advances to see whether applications can be completed to current invoices or refunds are required.
• Process invoices utilizing Paperless Proforma for specific attorneys.
• Review newly opened matters for clients of assigned attorneys to see whether matters are available through e-billing websites.
• Ensure invoices are submitted in a timely fashion and address any reductions or rejections immediately.
• Submit Rate Requests for certain vendor sites.
• Provide updates regarding invoice status to Billing Supervisor/Director of Billing.
• Assist with special projects, as assigned.

Skills

Meticulous

Organized

Communication

Multitasking

Customer service

Education

High School Diploma or equivalent

Bachelor's degree preferred

Tools

Vendor billing websites

Ehub

Job description

As a member of the Finance Department, the Billing Specialist provides accurate and timely completion of billing as assigned, ensuring that all tasks are completed in accordance with Firm or client billing guidelines or policies.

Essential Functions

• Assist in responding timely to general billing inquiries directed by all levels of management, staff, attorneys and clients.
• Review aged unbilled WIP and provide status updates to Billing Supervisor/Director of Billing.
• Provide expense detailed back-up to accompany invoices as required.
• Research and address client overpayments and cost advances as needed to see whether applications can be completed to current invoices or if a refunded is required.
• Process invoices utilizing internal Paperless Proforma application for specific attorneys.
• Review newly opened matters for clients of assigned attorneys to see whether matters are available through e-billing websites.
• Ensure that invoices are submitted in a timely fashion and that all reduction or rejections to invoices are also addressed immediately.
• Submit Rate Requests, as required for certain vendor sites.
• Provide updates regarding invoice status to Billing Supervisor/Director of Billing.

Additional Functions

• Assist with special projects, as assigned.

Qualifications (Experience, Knowledge, Skills and Abilities)

• High School Diploma or equivalent required; Bachelor’s degree preferred.

Experience

• Two to five year of legal billing experience. Elite experience is preferred.
• Experience with electronic billing utilizing various vendor websites and the Ehub.

Knowledge, Skills, & Abilities

• Meticulous and highly organized with the ability to manage high levels of attorney assignments.
• Excellent written and oral communications skills to all levels of the organization.
• Display ability to prioritize, ability to multitask and take initiative to assist as needed.
• Ability to work in an interactive team environment with excellent customer service skills.
• Demonstrated ability to work in a high-pressure environment.

Work Environment & Physical Demands

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Requirements

Sedentary work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time. Walking and standing is often necessary in carrying out job duties.

Compensation & Benefits

The salary ranges for this position apply to the respective listed locations. The salary range reflects a variety of factors that are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for a position. Reasonable estimates of the current ranges for this position are:

• Las Vegas: $33.65 - $37.02 per hour
• Los Angeles & Seattle: $38.46 - $41.83 per hour
• San Francisco: $40.87 - $44.23 per hour

For information on Fox Rothschild's compensation and benefits visit: Compensation & Benefits (foxrothschild.com)

DISCLAIMER

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all the essential functions of the position with or without reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Fox Rothschild LLP is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity or gender expression, breastfeeding, lactation, disability, or veteran status, or any other characteristic protected in accordance with applicable federal, state, and local jurisdictions. Applicants who need any assistance applying for a position are encouraged to contact the Human Resources Department, [e-mail].