Billing Specialist

Quanta Services, Inc.; Channelview (TX); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

401(k) matching

Medical benefits

Dental & Vision insurance

Disability insurance

Employee discounts

Job summary

NorthStar Energy Services, a Quanta Services, Inc. company, based in Channelview, TX, seeks a detail-oriented Billing Specialist to manage complex invoicing for large-scale industrial projects.

This role collaborates with Project Managers to ensure invoices are accurate, timely, and supported by contracts and documentation. Ideal candidates will have 5–10 years of billing experience in oil & gas, data centers, EPC, or related industries, and possess strong Excel skills with ERP experience.

Qualifications

• 5–10+ years of billing experience for large-scale industrial or construction projects.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Prepare accurate and timely invoices for large-scale projects.
• Manage time-and-material and lump-sum billing.
• Review contracts, purchase orders, rate sheets, and billing requirements.
• Gather and verify supporting documentation (timesheets, labor reports, equipment usage, costs, receipts).
• Ensure costs are billed according to contractual terms.
• Monitor unbilled costs, billing status, retainage, and documentation.
• Collaborate with Project Managers, Project Controls, Accounting, Operations, and field personnel to resolve discrepancies.
• Respond to customer questions and provide documentation for invoice approval.
• Maintain organized billing files for audits and closeout.
• Assist with accounts receivable follow-up and reporting.

Skills

Billing experience

Attention to detail

Communication

Tools

Microsoft Excel

ERP systems

Job description

About Us

NorthStar Energy Services, a Quanta Services, Inc. (NYSE:PWR) company, is based in Channelview, TX and provides engineering, design, procurement, construction and support services to the chemical, petrochemical, pipeline, oil & gas, bulk storage and terminal industries throughout the country. We offer individual project services as well as turnkey EPC project implementation.

NorthStar possesses the skills and expertise to self-perform the design and installation of civil, structural, mechanical, piping, electrical, and instrumentation systems throughout a broad array of industrial applications.

Joining our team means being part of an organization that values drive and inclusion. We focus on career development and reward excellence, recognizing each team member's unique contributions. We're at the forefront of powering modern life. Discover how your skills and dedication can make a real difference to us.

About this Role

We are seeking a detail-oriented Billing Specialist to manage complex billing for large-scale industrial projects. The ideal candidate will have experience within the oil and gas, data center, industrial construction, EPC, or a closely related industry, along with a strong understanding of both time and material and lump-sum billing. This position will work closely with project teams to ensure invoices are accurate, properly supported, and submitted according to contract and customer requirements.

What You'll Do

• Prepare accurate and timely invoices for large-scale industrial projects.
• Manage both time and material and lump-sum billing.
• Review contracts, purchase orders, rate sheets, and billing requirements before preparing invoices.
• Gather and verify supporting documentation, including timesheets, labor reports, equipment usage, material costs, receipts, and subcontractor charges.
• Ensure labor, equipment, materials, and other project costs are billed according to contractual terms.
• Monitor unbilled costs, billing status, retainage, and outstanding documentation.
• Work closely with Project Managers, Project Controls, Accounting, Operations, and field personnel to resolve billing discrepancies.
• Respond to customer questions and provide documentation needed for invoice approval.
• Maintain organized and complete billing files for audits and project closeout.
• Assist with accounts receivable follow-up and reporting as needed.

What You'll Bring

• 5-10 years of billing experience supporting large-scale industrial or construction projects.
• Experience in oil and gas, data centers, EPC, pipeline, energy, or a similar project-based industry strongly preferred.
• Demonstrated experience with both time and material and lump-sum billing.
• Strong understanding of project contracts, purchase orders, rate structures, and supporting billing documentation.
• Experience reviewing labor hours, equipment charges, material costs, and subcontractor expenses.
• Strong Microsoft Excel skills and experience working with accounting, ERP, or project-management systems.
• Excellent attention to detail, organization, and follow-through.
• Ability to manage multiple projects, deadlines, and customer-specific billing requirements.
• Strong written and verbal communication skills.Preferred Qualifications
• Experience billing multimillion-dollar projects.
• Knowledge of progress billing, schedules of values, retainage, change orders, and project closeout.
• Experience working with field-based construction or project teams.
• Familiarity with industrial customer portals and electronic invoice-submission systems.

What You'll Get

As a Quanta Services employee, we offer a wide range of benefits to fit your needs.

• 401(k) with immediate matching and vesting
• Fully comprehensive benefits packages; Medical, Dental, Vision
  • Your choice of PPO, HSA, FSA
• Short-term and long-term disability benefits
• Employee discounts on consumer goods

#LI-AS1

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.