BILLING MANAGER / ASSOCIATE FIRM ADMINSTRATOR POSITION

100KCrossing; North Carolina; On-site; USD 60,000 - 80,000; Full time

Job summary

A leading firm is looking for a full-time Billing Manager / Associate Firm Administrator in North Carolina. The successful candidate will supervise all billing activities, manage new matter intake, and work closely with the Firm Controller. Candidates with a Bachelor’s degree in Business or Accounting are preferred, alongside strong skills in business and IT. This role provides a dynamic work environment with responsibilities that vary from billing management to supporting IT operations.

Qualifications

• Experience in a professional service-based business is preferred, but not required.
• High level of acumen in business, accounting, IT, and editing/copywriting.

Responsibilities

• Supervise and manage all Firm billing activities.
• Manage new matter intake and file docketing systems.
• Train and manage Firm staff on timekeeping protocols.
• Produce and analyze financial reports.
• Assist with Firm operations including accounting and IT.

Skills

Business acumen

Accounting knowledge

IT proficiency

Editing/Copywriting

Education

Bachelor's degree in Business, Accounting, or Finance

Job description

BILLING MANAGER / ASSOCIATE FIRM ADMINSTRATOR POSITION

Experience
3 yrs required

Location
, NC, United States

Employment Type
Full-Time

Posted on
May 30, 2025

Valid Through
Sep 12, 2025

Profile

The position of Billing Manager and Associate Office Administrator will be responsible for supervising and managing all Firm billing activities. Responsibilities include administrating Firm billing systems and billing software program; managing new matter in-take and file docketing systems; training and managing Firm staff on timekeeping protocols; producing and analyzing financial reports; working with Firm Controller and Firm Administrator to assist with Firm operations, including accounting, IT and social media marketing.

Specifically, the job responsibilities include:

• Overseeing the process of daily new matter in-take and file opening, including preparation and coordination of client engagement letters, setting up new matters in billing software and confirming proper docketing of digital files;
• Managing daily, monthly and task-specific invoicing delivery schedules;
• Proofreading and revising pre-bills and working with responsible attorney on invoicing clients;
• Administering Firm billing software, including software maintenance, upgrades and licensing agreements with vendor along with software applications and protocols with Firm timekeepers;
• Training new and managing existing timekeepers on Firm timekeeping protocols;
• Working in conjunction with Firm Controller to prepare monthly reports based on data abstracted from Firm billing software;
• Creating models to leverage analytics from Firm billing software to assist Firm Partners in decision making;
• Management of Accounts Receivables;
• Backing up Firm Controller with various accounting functions;
• Assisting Firm Administrator with IT and marketing functions, specifically firm website and social media.

The position is full-time. It is estimated that the billing/accounting responsibilities will require 35 to 40 hours a week.

The position reports to the Firm Administrator.

Experience in a professional service based business is preferred, but not required. We welcome applicants without specific work experience, however the right candidate will have a high level of acumen in the following areas: business, accounting, IT and editing/copywriting. Preferred candidates have a Bachelor’s degree in Business, Accounting or Finance.

DescriptionProvides executive leadership to Humana.ResponsibilitiesVice President, Threat Management & ResponseJob Description:Humana is a Fortune 50 market leader in integrated healthcare whose dream is to help people a...

: Leading candidates will have superior knowledge of FCC rules and regulations, technical proficiency in IT, studio and transmitter operations/maintenance. Strong computer and communications skills are a must. Three to five year...

WilmingtonYoung Conaway is seeking mid-level associates to join its expanding intellectual property litigation practice.Associates will provide a broad range of intellectual property and trademark enforcement services to nationa...