Billing Manager

Troutman Pepper Locke LLP; Virginia Beach (VA); On-site; USD 125,000 - 145,000; Full time

Job summary

A prominent law firm in Virginia Beach is looking for a Billing Manager to oversee the billing process and lead the billing team. Key responsibilities include optimizing workflows, managing team performance, and ensuring accuracy in billing transactions. The ideal candidate will have a Bachelor’s degree, 5+ years of experience in a similar role, and a preferred background in legal billing. The position offers a competitive salary package and requires strong project management and communication skills.

Qualifications

• Minimum of five years' experience managing a large team in a high-volume environment.
• Experience in a law firm preferred.
• Experience with eBilling preferred.

Responsibilities

• Provide holistic updates about billing to team leadership.
• Monitor billing transactions and activities for accuracy.
• Develop strategies to optimize workflow.

Skills

Project management

Analytical skills

Interpersonal skills

Knowledge of legal billing

Communication skills

Education

Bachelor's degree

Tools

Aderant

Microsoft Word

Microsoft Excel

Job description

Billing Manager at Troutman Pepper Locke LLP

We invite you to explore the position below and submit your application to join our team!

Essential Duties and Responsibilities

• Provide holistic updates about billing to team leadership.
• Review and/or prepare daily, weekly, or monthly reports as required.
• Review and monitor billing transactions and activities to ensure accuracy, completeness, timeliness, and conformance to company policies.
• Develop strategies and tactics to optimize workflow.
• Work with attorneys and Legal Support to design and develop invoicing to meet client needs and guidelines.
• Address and respond to customer inquiries about billing, providing a high level of customer service.
• Act as a liaison and escalation point between the Legal team, Billing team, and other Troutman teams.
• Act as departmental representative at various meetings.
• Monitor timekeeping policies and procedures to ensure client guidelines are followed.
• Oversee the billing process and ensure successful monthly close cycle.
• Manage, develop, and advocate for the billing team; identify areas of opportunity for individual team member’s development and work with leadership and the team trainer to train and develop team members.
• Hold regular one‑on‑one and departmental meetings with team members; conduct mentoring/development discussions with direct reports.
• Maintain team expectations to ensure that they are understood by each team member and monitor them for compliance; evaluate direct reports’ performance; address personnel issues as needed and in a timely manner.
• Utilize technology resources to maximize efficiency while maintaining the highest level of professionalism.
• Exercise considerable judgment and discretion in establishing and maintaining good working relationships with both attorneys and staff.

Knowledge, Skills and Abilities

• Ability to work and deliver in a fast‑paced, under pressure environment.
• Highly knowledgeable in operational strategies/business models for billing.
• Highly knowledgeable in billing application functionality/capabilities.
• Highly knowledgeable about legal accounting processes.
• Broad understanding of Aderant or another legal billing application and ability to utilize the system capabilities to implement billing solutions.
• Understands various software systems applicable to the law firm billing, cash application and collection functions.
• Ability to lead a team, focusing on personnel and process improvement.
• Has strong project management skills and the ability to prioritize and manage multiple initiatives simultaneously.
• Possesses excellent written and verbal communication skills.
• Strong analytical, organizational, interpersonal and presentation skills.
• Capable of analyzing complex problems and recommending and/or implementing solutions.
• Proficient in the use of Microsoft Word and Excel.

Education and/or Experience

• Bachelor’s degree; any combination of training, skills, and experience to perform the core responsibilities of the position may be considered.
• Minimum of five (5) years’ experience managing a large team in a high‑volume environment, with a track record of improved performance.
• Experience in a law firm preferred.
• Experience with eBilling preferred.

The Firm will comply with any applicable city or state workplace mandates in effect regarding Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your personal information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data‑handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail].

Equal Employment Opportunity

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation

$125,000.00 - $145,000.00

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Accounting/Auditing and Finance

Industries

Law Practice