Billing Associate

FGS Global; Washington (District of Columbia); On-site; USD 60,000 - 80,000; Full time

Job summary

FGS Global in Washington, DC is seeking a Billing Associate to join the North America Finance team. The role focuses on accurate and timely invoicing using NetSuite, collaborating with project teams, clients, and finance to streamline billing and ensure contract compliance.

You will prepare and review invoices, maintain documentation, and produce reports on billing status while staying current with NetSuite features.

Qualifications

• Strong understanding of project contracts, billing terms, and invoice requirements.
• Attention to detail and ability to manage multiple tasks.
• Excellent communication, organization, and follow-through skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to prioritize work and meet deadlines in a fast-paced environment.
• Experience with billing, invoicing, and/or accounts receivable.

Responsibilities

• Support end-to-end billing for NetSuite projects, helping ensure accuracy and timely completion.
• Prepare and review invoices to confirm completeness, accuracy, and alignment with project contracts.
• Partner with client managers and project teams to understand project scope, billing terms, and related support needs.
• Build trusted relationships with internal teams, proactively manage billing steps, and help secure the approvals needed to keep the billing process on track.
• Maintain clear documentation of billing activities, approvals, and client interactions.

Skills

Attention to detail

Communication

Organization

Multi-tasking

Billing knowledge

Education

Bachelor’s degree in Accounting/Finance or related field

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

FGS Global is seeking a motivated and detail-focused Billing Associate to join the firm’s North America Finance team. As a Billing Associate, the person will be responsible for ensuring accurate and timely billing utilizing the firms accounting platform, NetSuite. In this role, collaboration with project teams, clients, and finance departments will be expected to streamline billing procedures and to maintain compliance with project contracts. This role will be based in our Washington, D.C. office and follows a hybrid working schedule (3 days expected in-person).

Responsibilities

Billing Process Coordination

• Support the end-to-end billing process for NetSuite projects, helping ensure accuracy and timely completion.
• Prepare and review invoices to confirm completeness, accuracy, and alignment with project contracts.

Collaboration with Project Teams

• Partner with client managers and project teams to understand project scope, billing terms, and related support needs.
• Build trusted relationships with internal teams, proactively manage billing steps, and help secure the approvals needed to keep the billing process on track.

Client Communication

• Respond to client billing inquiries, provide clear billing information, and support a positive client experience throughout the billing process.
• Collaborate with the Receivables team to follow up on overdue invoices when needed.

Contract Compliance

• Help ensure billing activities align with client contracts, agreed terms, and internal requirements.
• Work with Legal and project teams to clarify and resolve billing-term discrepancies.

Documentation and Reporting

• Maintain clear and accurate documentation of billing activities, approvals, and client interactions.
• Prepare regular reports on billing status, outstanding invoices, and other relevant metrics.
• Use NetSuite to manage billing activity efficiently and accurately.
• Stay current on relevant NetSuite features and updates that may improve or affect billing procedures.

Qualifications

Required Qualifications

• Strong understanding of project contracts, billing terms, and invoice requirements.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Excellent communication, organization, and follow-through skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to prioritize work, manage deadlines, and stay organized in a fast-paced environment.
• Experience with billing, invoicing, and/or accounts receivable.

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.

About FGS Global

FGS Global is a strategic advisory and communications consultancy, with over 1400 multidisciplinary experts across the world’s major financial, government, business, and cultural centers. The firm is an acknowledged leader in crisis, corporate reputation, public affairs and capital markets, M&A advisory and boardroom communication counsel. FGS Global supports its clients in addressing a myriad of stakeholder concerns by leveraging its research and insights, media placement, content, digital, and data capabilities. The company was created in December 2021 by combining Finsbury, Hering Schuppener, The Glover Park Group, and SardVerbinnen & Co. FGS Global serves its client base from 27 cities worldwide, including U.S. Offices in New York, Washington, D.C., Los Angeles, Boston, Chicago, San Francisco, South Florida, and Houston.