Billing Associate

Vaco by Highspring; Freehold (NJ); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

401(k) with employer match

Medical, dental, and vision insurance

Paid time off and holidays

Stable Monday-Friday schedule

Collaborative Accounting team

Job summary

Vaco by Highspring is seeking a Billing Specialist to join our accounting team in Freehold, NJ. The role focuses on customer invoicing, payment application, and collections support in a fast-paced environment.

The ideal candidate has strong billing experience, especially AIA billing, with proficiency in QuickBooks and common billing portals. This in-office position requires attention to detail and collaboration with the accounting team.

Qualifications

• 5+ years of customer invoicing/billing experience
• 2+ years of AIA billing experience
• 3+ years of QuickBooks or similar accounting software experience
• Experience with Textura, Procore, or similar billing portals
• Associate's degree or higher in Accounting preferred
• Strong knowledge of Microsoft Office (Excel, Word, Outlook)
• Excellent written and verbal communication skills
• Strong customer service and professional phone/email etiquette
• Highly organized with excellent attention to detail
• Ability to manage multiple priorities and work independently
• Construction, contracting, landscaping, or related industry experience preferred

Responsibilities

• Manage customer invoicing, including monthly contracts, time & materials, and AIA billing
• Post customer payments and apply them to invoices
• Assist with collections for overdue accounts via calls and emails
• Track retainage and coordinate release requests
• Maintain accurate billing and customer accounts
• Use online billing portals and accounting systems
• Assist with various accounting and administrative tasks
• Support A/R Manager and Accounting with special projects

Skills

Billing experience

AIA billing

QuickBooks

Excel

Communication

Customer service

Organization

Multitasking

Independent work

Construction industry

Textura

Procore

Education

Associate's degree in Accounting

Tools

QuickBooks

Textura

Procore

Job description

Billing Specialist

Location: Freehold, NJ
Job Type: Full-Time, In-Office
Salary: $65,000-$85,000, commensurate with experience
Schedule: Monday-Friday, 7:00 AM-4:00 PM or 8:00 AM-5:00 PM

About the Opportunity

We are seeking an experienced Billing Specialist to join the Accounting team of an established and growing company. This position is responsible for managing customer invoicing, payment application, collections support, and other accounting-related functions.

The ideal candidate will have strong billing experience, including AIA billing, excellent customer service skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage customer invoicing, including monthly contracts, time & materials, and AIA billing
• Post customer payments and accurately apply them to the appropriate invoices
• Assist with collection activities for overdue customer accounts through phone calls, emails, and other communications
• Track retainage and coordinate requests for retainage release when appropriate
• Maintain accurate billing and customer account records
• Utilize online customer billing portals and accounting systems
• Assist with various accounting and administrative tasks as needed
• Support the A/R Manager and Accounting Department with special projects

Qualifications

• 5+ years of customer invoicing/billing experience, including at least 2 years of AIA billing experience
• 3+ years of experience with QuickBooks or similar accounting software
• Experience with Textura, Procore, or similar customer billing portals
• Associate's degree or higher in Accounting preferred, but not required
• Strong knowledge of Microsoft Office, particularly Excel, Word, and Outlook
• Excellent written and verbal communication skills
• Strong customer service skills and professional phone/email etiquette
• Highly organized with excellent attention to detail
• Ability to manage multiple priorities and transition between tasks efficiently
• Comfortable working independently as well as collaboratively with a diverse team
• Positive attitude, strong work ethic, and willingness to assist where needed
• Experience in construction, contracting, landscaping, or a related industry is strongly preferred

What We Offer

• Competitive salary of $65,000-$85,000, based on experience
• 401(k) with employer match
• Medical, dental, and vision insurance
• Paid time off and holidays
• Stable Monday-Friday schedule
• Opportunity to join a collaborative Accounting team

Schedule

Monday-Friday, 40 hours per week

• Option 1: 7:00 AM-4:00 PM
• Option 2: 8:00 AM-5:00 PM
• 1-hour lunch
• In-office position; no remote work

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.

Virginia residents may access our state specific policies here.

Residents of all other states may access our policies here.

Canadian residents may access our policies in English here and in French here.

Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).