Bilingual Call Center Representative - PHC Administrative Office

Primary Health Care, Inc (PHC); Des Moines (IA); On-site; USD 23,000 - 29,000; Full time

Job summary

Primary Health Care, Inc. (PHC) is seeking a Call Center Representative to handle incoming calls, schedule medical, behavioral health, and dental appointments, and route messages within PHC’s Des Moines clinics.

This on-site role provides patient-centered service and uses de-escalation when needed. You will collect and verify patient information in the EHR, assist with billing over the phone, and work with a diverse team in a fast-paced environment.

Qualifications

• Min 1 year healthcare/human services or 2 years customer service.
• Ability to communicate in English and Spanish verbally and in writing.
• Excellent customer service and commitment to service excellence.
• Effective verbal and written communication skills.
• Good problem-solving skills with ability to apply critical thinking.
• Takes initiative and demonstrates dependability.
• Team oriented with ability to collaborate effectively with others.
• Listening and reading skills with ability to follow written and verbal instructions.
• Basic computer skills with proficiency using Microsoft Office applications, keyboard entry and internet-based applications.
• Detail oriented with a high degree of accuracy.
• Prioritization skills.
• Strong interpersonal skills with ability to establish and maintain effective working relationships with a diverse group of individuals.
• Demonstrates professionalism with ability to remain calm in all situations and show empathy.

Responsibilities

• Answers incoming calls in a timely manner and navigates patients through the organization.
• Schedules medical, behavioral health, and dental appointments and monitors schedules for errors or overbooking.
• Collects, verifies and updates patient demographics, billing, and insurance information in the EHR.
• Follows protocols to screen and route calls and sends detailed messages in the EHR.
• Collects patient payments over the phone.

Skills

Bilingual English/Spanish

Customer service

Communication

Problem solving

Attention to detail

Team oriented

Empathy

Prioritization

Adaptability

Professionalism

Education

Associate degree in related field

Tools

Electronic Health Records

Multiline telephone system

Microsoft Office

Internet-based applications

Job description

As a Call Center Representative, you will answer incoming calls to the call center to ensure efficient and effective patient communication and scheduling for PHC’s medical and dental clinics. You will provide excellent customer service while scheduling appointments and routing patient messages to appropriate recipients.

This position works at the PHC Call Center which is located at our Administrative Office in Des Moines; this is not a remote position. This position will typically work 40 hours per week, Monday - Friday 8 AM - 5 PM.

What You Will Do

Answers incoming phone calls in a timely manner and routinely checks the queue to monitor calls holding, provides information and assistance, and properly and politely navigate patients through the organization. Uses de-escalation techniques when needed.

Schedules appointments for medical, behavioral health, and dental providers, as well as nurse visits and other services that require scheduling. Monitors schedules for errors or overbooking.

Collects, verifies and updates, and accurately documents patient demographic, billing, and insurance information in the electronic health record.

Follows protocols to properly screen and route calls and sends detailed messages through the electronic health record when needed.

Collects patient payments over the phone.

Qualifications You Need

Required

A minimum of 1 year of experience in healthcare, human services or social services; or 2 years in customer service.

Ability to effectively communicate in English and Spanish verbally and in writing.

Excellent customer service skills and commitment to service excellence.

Effective verbal and written communication skills.

Good problem-solving skills with ability to apply critical thinking.

Takes initiative and demonstrates dependability.

Team oriented with ability to collaborate effectively with others.

Listening and reading skills with ability to follow written and verbal instructions.

Basic computer skills with proficiency using Microsoft Office applications, keyboard entry and internet-based applications.

Detail oriented with a high degree of accuracy.

Prioritization skills.

Strong interpersonal skills with ability to establish and maintain effective working relationships with a diverse group of individuals.

Demonstrates professionalism with ability to remain calm in all situations and show empathy.

Preferred

Associate degree in related field.

Work experience in a call center, community health center, medical or dental clinic, or in the essential functions of the position.

Experience working with patient registration systems and electronic health records.

Experience using a multi line telephone system.

Experience working with and/or knowledge of clinical terminology and health insurance, including Medicare and Medicaid.

We Take Care of Our People

Your related experience and skills determine your base pay. The typical hiring range for this position is $17.00 - 21.25 per hour. Candidates with extensive related experience may be considered for a higher pay rate up to the pay range maximum. In addition to base pay, PHC offers a comprehensive benefits package, including:

Generous PTO accrual

License/certification fee reimbursement*

Paid time off for continuing education & continuing education reimbursement*

401k with company match

Medical insurance

Vision insurance

Life & disability insurance

Flexible spending & health savings accounts

Supplemental accident & critical illness insurance

Discounted pet insurance

Visithttps://phciowa.org/careersfor a summary of PHC’s benefits.

*Applies to positions requiring clinical licensure or certification.

Grow Your Career with PHC

We take pride in offering development and growth opportunities to our team. Some of our training opportunities include Emerging Leaders, Dental Assitant Trainee Program, & Medical Assistant Trainee Program. In the last year, over 30% of our open positions were filled through promotions or transfers.

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