Bilingual/Bicultural Office Support - Buena Vista Elementary School

Eugene School District 4J (dba Lane County School District) (OR); Eugene (OR); On-site; USD 42,000 - 52,000; Full time

Job summary

The Eugene School District 4J is seeking a full-time Clerical Assistant on a 1.0 FTE basis, working 8 hours per day on the CL-192 schedule (192 days per full school year), Monday through Friday. The role focuses on clerical and support duties to assist the secretary and administrator, including translating, preparing materials, and coordinating with families.

Responsibilities include assisting in the health room when needed, supervising common areas, managing supplies, processing attendance

Qualifications

• High school diploma or equivalent.
• Demonstrated ability to type 45-60 wpm.
• Verbal and written skills in a second language other than English.
• Proficiency in bilingual Spanish & English.

Responsibilities

• Translate, type and proofread correspondence, minutes, memos and newsletters for secretary/administrator.
• Assist and interpret for families and students entering the office.
• Prepare classroom materials with current technology and production equipment.
• Assist in health room when nurse is absent and respond to minor injuries.
• Supervise lunchroom, classrooms, hallways and recess to maintain order.
• Maintain supplies inventory and process purchase orders; restock shelves.
• Sort mail and perform other clerical duties as requested.
• Attend to attendance data entry and parent contact for absences.
• Answer phones, route calls and act as receptionist for students, parents, staff, guests.
• May support budgeting and ledger tasks; assist in Library/IMC as needed.

Skills

Bilingual Spanish/English

Computer literacy

Organizational ability

Mathematical calculations

Effective communication

Confidentiality awareness

Second-language writing

Education

High school diploma or equivalent

Typing 45–60 wpm

Job description

This is a full-time, 1.0 FTE/8 hours per day position working on the CL-192 (192 days per full school year) schedule, Monday-Friday.

1. Performs a variety of clerical tasks in support of and preparation for the educational process.
2. The position facilitates the smooth operation of the educational program by attending to details to support the secretary and administrator.
3. Must be proficient bilingual/biliterate Spanish & English

Distinguishing Characteristics

This class is distinguished from Educational Assistant by the focus on clerical and support duties and the supervision of students outside of the classroom in common areas such as lunchroom and playground. No direct instructional duties are performed.

Essential Functions

1. Translate, type and proofread correspondence, meeting minutes, memos, newsletters and other items as requested by secretary and administrator.
2. Assist and interpret for families and students coming into the office for assistance.
3. Prepare classroom materials using current technology and equipment (e.g., computer systems, fax, copiers, etc.) and production equipment (e.g. fax machine, laminator, staple, hole punch, binding equipment).
4. Assist in the health room when the nurse is absent by bandaging minor scrapes, bumps and bruises, handing out ice packs, or attending to more serious injuries while a nurse or doctor is called.
5. Supervise lunchroom, classroom, hallways, and recess yards so that an orderly atmosphere is preserved; control aggressive behavior, settle disputes and otherwise encourage well-mannered activity.
6. Maintain an inventory of supplies for teachers and staff; complete purchase orders for additional materials and stock shelves with new supplies.
7. Sort and distribute incoming mail; perform other clerical duties as requested.
8. May perform tasks specific to the attendance register of students such as collecting attendance data, entering into Synergy, and parent contact of absent students.
9. Answer telephone, assist callers, route calls and take messages as necessary; act as personal receptionist for students, parents, staff, and guests.
10. May be required to maintain book or record-keeping ledgers, post data in computers, or budget and monitor expenditures.
11. May perform tasks in Library or IMC as requested by supervisors. Duties may include shelving, filing and preparation of materials for circulation.
12. Maintains regular and prompt attendance.
13. Performs other relatedduties as assigned

1. Ability to use or learn to use computers and appropriate software, and other current office technology and equipment (e.g., computer systems, fax, copiers, etc.).
2. Organizational ability. Ability to work under pressure of simultaneous deadlines and frequent interruption.
3. Ability to make precise, accurate mathematical calculations.
4. Ability to communicate effectively orally and in writing; knowledge of grammar, composition and spelling.
5. Ability to establish and maintain effective working relationships.
6. Respect for confidentiality.
7. Ability to communicate effectively orally and in writing; knowledge of grammar, composition and spelling in a second language.

1. High school diploma or equivalent.
2. Previous experience or training in basic clerical skills including typing and filing. Demonstrated ability to type 45-60 wpm.
3. Verbal and written skills in a second language other than English.

An affirmative Action / Equal Opportunity Employer

The Eugene School District 4J does not discriminate on the basis of race, religion, ancestry, color, national origin, gender, age, disability, marital or family status, sexual orientation, gender identity in admission or access to the treatment of employment in its programs and activities as required by state and federal law. If you have any complaints, please contact the HR Department at [phone].

It is the District's policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law. Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility:

Veterans

A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge OR a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension.

Disabled Veterans

A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicants veteran's disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215).

For veterans' preference to apply, the required military documents must be submitted to the District at the time of application submission.